Fiscal Year-End June 30, 2017 Reminder


Important Dates:

June 30Last Check Run for FY 2017 (Payments must be approved by 12 noon)
July 6RCUH Financial System scheduled to reopen
July 6First Check Run for FY 2018 (4:00 pm)

On-line payment and purchasing transactions must be approved by Fiscal Administrators by 12:00 noon on Friday, June 30 to be included in FY 2017. The last check run for the fiscal year will be on Friday, June 30, 2017. Pending transactions will be saved, and will not be automatically deleted or disapproved in the RCUH financial system.

During the period July 1 through July 5, on-line payment and purchasing transactions can be initiated, but Fiscal Administrators will not have the ability to approve transactions. Transactions will not be posted to project accounts until year-end processing is completed. The RCUH financial system is scheduled to reopen on Thursday, July 6. The first check run for FY 2018 is scheduled for Thursday, July 6 at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at

Project reports will be accessible on the RCUH website. However, until processing resumes on July 6, report balances will reflect transactions posted through June 30 only.

Please contact Maile Brooks at 988-8340 or if you have any questions.

“The High Road” – Hawaii State Ethics Commission – June 2017 Newsletter

The June 2017 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” is now available. Highlights include:

  • New Ethics and Lobbyist Laws Provide Stronger Penalties and Greater Clarity
  • Quick Guide on Gifts and a reminder of the June 30, 2017 deadline for gift disclosure statements for state employees

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or

06.26.2017_The High Road_June 2017

RCUH Advanced Payroll Deadline for Pay Period Ending 06/30/17 is 12:00 noon on FRIDAY, June 30, 2017

The RCUH payroll deadline for the 06/16/17-06/30/17 pay period is 12:00 noon on FRIDAY, June 30, 2017.   The deadline has been moved up one day due to the Independence Day holiday.


  • Online timesheets will be available starting WEDNESDAY June 28, 2017.
  • Online timesheets must be submitted no later than 12:00 noon, FRIDAY, JUNE 30, 2017
  • Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
  • Supporting documentation (for Timekeeper Co-certification, Bereavement, Jury Duty, Parent/Teacher Conference, Military Leave) must be submitted to RCUH Payroll by 12:00 noon, FRIDAY, JUNE 30, 2017
  • RCUH employees will NOT be paid if the online timesheets and supporting documentations are not submitted by the RCUH payroll deadline.
  • Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at

Thank you,

RCUH Payroll Staff

2017 Pay Award/Personnel Action Form (PA/PAF) – GO LIVE TODAY, June 22, 2017 through July 11, 2017!

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 16, 2017 deadline and would like to provide their employees with pay increases or one-time payments effective July 1, 2017. The pay awards are only applicable to RCUH regular-status employees (regardless of FTE).

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Portal. As a reminder, the online PA/PAF must be initiated and approved by no later than July 11, 2017 (no exceptions) to provide a pay adjustment/award for your employee(s), effective July 1, 2017.

To access the online PA/PAF:

  • Login to the Human Resources Portal
  • Click on “Manage Employees” Tab
  • Click on “Annual Pay Awards (PA/PAF)”

If you have submitted a manual PAF and Performance Evaluation to end an employee’s probationary period earlier and would like to provide the employee with a pay increase or one-time payment effective July 1, 2017, please send a manual PAF to RCUH Human Resources via email at to process this action. The deadline for the manual PAF is July 10, 2017.

We will open the online PA/PAF application again in September for pay increases or one-time payments with an effective date of October 1, 2017. We will make a formal announcement at a later time.

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Name Phone Email
Sharon Vong 956-0871
Jennifer Lin 956-7106
Stacie Kondo 956-8953

Thank you!

Revised RCUH Fringe Benefits Schedule (FY July 1, 2017 – June 30, 2018)

To: All Principal Investigators and Fiscal Administrators

Please find the updated RCUH Fringe Benefits Schedule for Fiscal Year July 1, 2017 – June 30, 2018. This revised schedule will be effective July 1, 2017.

Any questions or concerns can be directed to RCUH Human Resources at 956-3100 or


RCUH Timesheet for June 16-30, 2017 pay period (Advanced Payroll Deadline: 12pm – June 30, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2017 Timesheet
Payroll Deadline is June 30, 2017 noon
Payday for this timesheet is July 7, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at or 956-3100.

New Hire Orientation (NHO) Oahu Sessions

The RCUH New Hire Orientation (NHO) provides new employees with important information about RCUH, its benefits, policies and procedures. All regular-status employees (regardless of FTE) are required to attend the New Hire Orientation (NHO).  For more information, please visit 3.005 RCUH New Hire Orientation.

We have reserved the following dates and times for the NHO Oahu sessions.  New hires have signed up to attend the NHO upon completion of their online hiring documents.  A reminder email will be sent to attendees with NHO confirmation (with room number) approximately a week prior to the session.

Please contact RCUH Human Resources/Employment at or (808) 956-7307 if you wish to attend one of the following sessions or have questions.

NHO Location: 1601 East-West Road, Burns Hall 4th Floor, Makai Wing

Honolulu, HI 96848

Room: TBD

Times: 2:00 pm to 3:00 pm
Dates: July 7, 2017
August 4, 2017
September 1, 2017
October 6, 2017
November 3, 2017
December 1, 2017

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to prior to the scheduled meeting.

eSign Usage Clarification

For those of you who have obtained access to eSign, please keep in mind that its use should be limited to documents processed through RCUH. Please contact your fiscal office if you have questions on the specific types of RCUH documents eSign can be used for, as your school/college/department may have other requirements.

Questions regarding this announcement may be directed to Erin H. Yoda at 808-956-3969 or

RCUH 2017-2018 Open Enrollment Benefits Confirmation

To:     All RCUH Regular Status (50-100%) FTE Employees

The RCUH 2017-2018 Benefits Open Enrollment Period has endedThis letter and attachments are to confirm your benefits for the upcoming plan year.  You will find the following two (2) documents enclosed:

  • ATTACHMENT #1 ­ HMSA Summary of Benefits and Coverage (SBC)
  • ATTACHMENT #2 ­ Kaiser Summary of Benefits and Coverage (SBC)

Please log in to Employee Self-Service (ESS) to view summary of your benefits for the upcoming plan year effective 07/01/2017 (Inclusive of changes/new elections).

Please see below for instructions on how to view your benefits on ESS:

Instructions on How to View your Benefits on Employee Self-Service (ESS)

  1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (
    • Forgot your User ID or Password? Click on the “Forget User ID/Password” link 

  1. View your Benefits on Employee Self-Service (ESS)      
  • Self Service > Benefits > Benefits Summary

  1. Put in effective date 07/01/2017 and click “Go” to view your changes or new elections of benefits. To view your current benefits, you can put in today’s date (e.g., 06/09/2017)

If you are having difficulties logging in to ESS or accessing the Benefits Summary page, please contact

If you have any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by FINAL DEADLINE, 06/23/2017.  This is the ONLY REMINDER provided to you to inform us of any discrepancies.

If you have any questions, please contact RCUH Human Resources Benefits Department via email at or you may contact Emily Blackston at (808) 956-2326 or Tyler Hishinuma at (808) 956-0456.

Thank You,

RCUH Benefits

REMINDER: 2016-2017 Performance Evaluations due Friday, June 16, 2017!

TO: All Principal Investigators and Project/Program Managers

This is a reminder that Performance Evaluations for the July 1, 2016 through June 30, 2017 rating period are due on Friday, June 16, 2017.  We will not be accepting any late performance evaluations.  Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 16, 2017 in order for employee(s) to be eligible for the pay awards (no exceptions will be granted).

Also as a reminder, Monday, June 12, 2017 is King Kamehameha I Day, which is a state holiday.

You may submit performance evaluation forms by the following methods:

1601 East West Road, Burns Hall
4th Floor, Makai Wing
Honolulu, HI 96848

Performance Evaluation forms can be found on our policy page (policy 3.410). There are 4 versions of the form as listed:

Please contact or 956-3100 if you have any questions.