News

RCUH Timesheet for January 16-31, 2018 Pay Period (Payroll Deadline: 12pm- February 1, 2018)

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the January 16-31, 2018 Timesheet 
RCUH Payroll Deadline is February 1, 2018 12:00PM

Payday for this timesheet is February 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the February 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.

TIAA Individual Retirement Counseling Sessions (Hilo)

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA options
  • Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
January 16, 2018 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm
January 17, 2018 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm
January 13, 2018 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact our Administration section at (808) 956-3100 or email rcuh_admin@rcuh.com at least one week prior to the session.

RCUH Financial Portal Available During UH KFS Upgrade 1/12-16, 2018

 

The RCUH Financial Portal will be available for transaction processing during the University of Hawai‘i’s Kuali Financial System (KFS) upgrade from January 11, 2018, 8:00 pm, to January 17, 2018, 6:00 am.  During this period, on-line purchasing, payment, and travel transactions can be initiated and approved as usual in the RCUH Financial Portal.

However, RCUH transactions will not be electronically transmitted or posted to KFS during this period.  The last RCUH electronic transmission to KFS will be on Thursday, January 11, 2018.  The RCUH electronic transmission to KFS will resume on Wednesday, January 17, 2018.

In addition, the UH Project Fiscal Reports will not be updated during this period.  The last update will be on the morning of Friday, January 12, 2018.  The UH Project Fiscal Reports will resume updating on the morning of Wednesday, January 17, 2018.

 

 

RCUH Financial Portal Down: Friday, January 5, 2018, 4:00 pm to Monday, January 8, 2018, 7:00 am

 

The RCUH Financial Portal will not be available from 4:00pm on Friday, January 5, 2018, to 7:00 am on Monday, January 8, 2018.

This outage is necessary as we are preparing for the launch of ePayments on Monday, January 8.

We apologize for any inconvenience this may cause and thank you for your understanding.

 

 

Litmos Learning Management System

In February, RCUH will launch a new training platform called Litmos. It is a one-stop place for in-person and online course registration and tracking training progress and completion.

Included with our Litmos license is access to a number of free online courses, such as Customer Service Success, Understanding Cyber Security, Social Media Awareness, Introduction to Project Management, Inspirational Leadership, and more!

Users must have an account in order to enroll for any training offered by RCUH so we encourage you to sign up today for an account. Please click here to complete the account registration form. Once we go live, you will receive a welcome message with login instructions.

Should you have any questions, please contact Gayle Hamasaki via ghamasaki@rcuh.com or 808-988-8314.

Legal Professional Services Awards – Fiscal Year 2018 – Immigration (PERM)

 

Project Title To provide legal services related to obtaining permanent residency status
Selected Consultant Kahbo Dye-Chiew; Law Offices of Kahbo Dye-Chiew
Contract Amount $5,000.00 plus costs (federally-mandated employer-paid amounts only)
Date of Award January 4, 2018
Consultants Considered Kahbo Dye-Chiew; Law Offices of Kahbo Dye-Chiew
Appointing Officer Sylvia Yuen

 

January 2018 – Employee Wellness Tips

Starting off 2018 Well!!

Are you aware that your medical plan can help you with your new year’s resolution goals? HMSA and Kaiser Permanente offer a variety of wellness incentives for their members.  Here are a few highlights:

HMSA

  • HMSA365 – Take advantage of all your health plan has to offer and save money on a variety of HMSA365 products and services just for you. Show your HMSA membership card to participating businesses to get discounts on fitness classes, vitamins, acupuncture, massage therapy, hearing aids and more!

https://hmsa.com/well-being/hmsa365/

KAISER

  • FIT REWARDS: Get paid to go to the gym! Here’s how it works:
  1. Visit kp.org/activeandfit and register before going to the gym.
  2. Choose a Participating Gym. Go to facility directory.
  3. Pay your annual program fee of no more than $200 directly to the gym. There will be no more monthly dues to worry about!

For 24 Hour Fitness: If you’re currently a member or would like to join 24 Hour Fitness, visit kp.org/activeandfit or call toll-free 1-877-750-2746, Monday – Friday, 5 a.m. to 6 p.m. (Pacific time), to pay your annual program fee before going to the gym.

  1. Get fit and get your money back.  Work out at a participating gym at least 45 days for a minimum of 30 minutes per session by the end of 2018. That’s less than once per week! Once you meet the 45-day, 30-minute per session activity requirement, you’ll get your annual program fee back.

www.kp.org/fitrewards

This article has been generated to keep RCUH employees informed throughout the year about their health benefit offerings.

 

eSign via HITS

The State of Hawai‘i Office of Enterprise Technology Services (ETS) will be offering eSign training via HITS on Wednesday, January 17, 2018, 10:00-11:30 a.m. The session will be led by Micah Hwang of ETS, and RCUH representatives will be on hand to respond to questions regarding applicability to RCUH Finance transactions.

Attendees (new and current users) will be trained on new features, improved user interfaces, and integration with commonly used applications (e.g., Outlook).

What is eSign? eSign is a service that provides users with the option to route documents processed through RCUH (e.g., contracts) via email for electronic signature. Projects that have adopted it have been very pleased with the efficiencies it creates.

To register for the session, please click here. For those unable to attend, a recording will be available at a later date; you may request the recording on the registration form. Registration will close on Friday, January 12. There is no handout for the session.

Should you have any questions, please email Gayle Hamasaki at ghamasaki@rcuh.com.

RCUH Timesheet for January 1-15, 2018 Pay Period (Payroll Deadline: 12pm- January 16, 2018)

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the January 1-15, 2018 Timesheet 
RCUH Payroll Deadline is January 16, 2018 12:00PM

Payday for this timesheet is January 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the January 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.

IMPORTANT YEAR-END REMINDER-Update Your Personal Information and Electronic W-2 Consent

Aloha!

As we wind down 2017, we would like to provide you a courtesy reminder to update your personal information as it will affect your 2017 W-2.

If you need to make any changes, you are able to do so in the Employee Self Service (ESS) portal.

Updates can be made in ESS during these time frames:

  • Dec 21 (8am) to Dec 25 (5pm)
  • Jan 4 (8am) to Jan 9 (5pm)
  • Jan 19 (8am) to Jan 21 (5pm)

Deadline for changes – Sunday, January 21, 2018 by 5:00pm. 

For your convenience, below is an action checklist list to consider in closing your 2017 obligations:

¨ Contact Information

  • Home and Mailing Addresses
  • Phone Numbers
  • Email Addresses

¨ Consent to receive electronic W-2’s (please disregard if you previously consented)

  • In order to receive your tax documents electronically a ONE-TIME consent is required (see the instructions here)
  • Consent can be done in ESS

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please contact the payroll department at rcuh_payroll@rcuh.com.