News

REMINDER: All RCUH Human Resources Systems Down Friday, 9/22/17 from 6:00 PM to Tuesday, 9/26/17 8:00 AM

We are excited to announce that the RCUH Human Resources Department will be upgrading our HR System to PeopleSoft 9.2 on Tuesday, September 26, 2017.

In preparation for this, the following HR online systems will be down from Friday, September 22, 2017 at 6:00 PM (HST) to Tuesday, September 26, 2017 at 8:00 AM (HST):

  • Employee Self-Service
  • Careers/Job Postings Site
  • New Hire Documents (EHS)
  • Human Resource Portal

We apologize for any inconvenience this may cause. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or skondo@rcuh.com.

Ethics Class – Honolulu

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Honolulu (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Tuesday, October 24, 2017

Time:         9:30 a.m. to 11:00 a.m.

Location:   Mission Memorial Auditorium

550 South King Street
Honolulu, HI
See map for location and parking: Mission Memorial Auditorium (MMA) Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or ethics@hawaiiethics.org with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
ethics@hawaiiethics.org
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Ethics Class – Maui, Moloka‘i, Lana‘i

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Maui (click here).  We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Friday, October 20, 2017

Time:        10:00 a.m. to 11:30 a.m.

Location:   University of Hawai‘i Maui College

Ka‘a‘ike 105 BCD
310 W Kaahumanu Avenue
Kahului, HI
UH Maui College campus map

Video conference is available for Moloka‘i and Lana‘i. To register, please contact our office at (808) 587-0460 or ethics@hawaiiethics.org. The training locations are as follows:

Moloka‘i
Moloka‘i Ed Center – UH Maui College
375 Kamehameha V Highway
Kaunakakai, HI

Lana‘i
Lana‘i Ed Center – UH Maui College
329 7th Street
Lanai City, HI

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or ethics@hawaiiethics.org with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
ethics@hawaiiethics.org
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

RCUH EEO & Sexual Harassment Prevention Training Sessions (Oahu, Kauai, Hawai`i Island) – UPDATED DATES

RCUH will be conducting EEO (Equal Employment Opportunity) and Sexual Harassment Prevention Training for Employees and Supervisors.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session.

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

TRAINING TIME/DATES:

  • 9:00 am – 11:00 am (Employees and Supervisors)
  • 11:00 am – 12:00 pm (Supervisors only)

MAUI – Friday, September 29, 2017 – SESSION CANCELLED, to be rescheduled

OAHU – Thursday, October 12, 2017**REGISTRATION FULL – please email to get on waiting list.
UH Manoa, Kuykendall, Room 101 (Auditorium)

KAUAI – Friday, October 20, 2017 **UPDATED DATE
Kauai Community College, OCET Room 105

HAWAI’I – Friday, October 27, 2017 **Reaching capacity – please sign up soon!
UH Hilo, Institute for Astronomy (IFA) Auditorium

Relevant Policies:

3.110 RCUH Equal Employment Opportunity

3.120 Sexual Harassment

To register for training, RCUH employees may also register through Employee Self Service (ESS). If you have difficulty signing up, please contact Tana Staub at 956-7055 or tstaub@rcuh.com. **Please note that the search function is case sensitive – please type in “Oahu”, “Hawaii”, “Maui”, or “Kauai” for trainings available on your island.

Please note that due to high demand for this training, another session will be offered (via HITS to several sites,tbd) in the next several months.

Individuals who require special needs accommodations may request assistance in writing to rcuh_admin@rcuh.com prior to the scheduled meeting.

RCUH Timesheet for September 16-30, 2017 Pay Period (Payroll Deadline: 12pm – October 2, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the September 16-30, 2017 Timesheet
Payroll Deadline is October 2, 2017 noon
Payday for this timesheet is October 6, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the October 1 -15, 2017 Timesheet 

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.

All RCUH Human Resources Systems Down Friday, 9/22/17 from 6:00 PM to Tuesday, 9/26/17 8:00 AM

We are excited to announce that the RCUH Human Resources Department will be upgrading our HR System to PeopleSoft 9.2 on Tuesday, September 26, 2017.

In preparation for this, the following HR online systems will be down from Friday, September 22, 2017 at 6:00 PM (HST) to Tuesday, September 26, 2017 at 8:00 AM (HST):

  • Employee Self-Service
  • Careers/Job Postings Site
  • New Hire Documents (EHS)
  • Human Resource Portal

We apologize for any inconvenience this may cause. If you have any questions, please contact Stacie Kondo at (808) 956-8953 or skondo@rcuh.com.

 

Remittance Information Section on Payment Forms

On Monday, September 11, 2017, the payment forms will be updated with the following new features:

  • The Remittance Information section will be permanently expanded.
  • An Invoice/Reference number and amount will be required.
  • A new field for Customer Account/Comment (some vendors, like FedEx and Xerox, provide a customer account number along with an invoice number).

Financial Portal Down on September 8, 2017 at 4:00 PM
The RCUH Financial Portal will be down from Friday, September 8 at 4:00 PM to 7:00 PM.  During this period, you may not be able to access the RCUH Financial Portal.

Auto-Filled Invoice Reference/Number and Customer Account/Comment
Since Travel, Non-Employee Expense, Personal Auto Mileage, and Petty Cash payments normally do not have invoices associated with them, the RCUH system will auto-fill the Invoice Reference/Number and/or Customer Account fields for these payments.  Please refer to the table below for default auto-fill invoice information for each type of payment form.

Payment Form Invoice Ref/No Cust Acct/Comment
PO Payment User entered (25 char) User entered (21 char)
Authorization for Payment User entered (25 char) User entered (21 char)
Travel Request [PO Number] [Leg 1] [Start Date]-[End Date]
Travel Completion (with Request) [Pay Req No] [Leg 1] [Start Date]-[End Date]
Travel Completion
(without Request)
[Pay Req No] [Leg 1] [Start Date]-[End Date]
Non-Employee Expense [Pay Req No] Non-Emp Exp User entered (21 char)
Personal Auto Mileage [Pay Req No] Mileage [Start Date]-[End Date]
Petty Cash [Pay Req No] Petty Cash [Period Beg]-[Period End]

The information in [brackets] is what will be auto-filled.  Fields with auto-filled information cannot be overwritten with user-entered data.

Impact on Pending Documents
Pending documents will remain in the system, so they will not need to be recreated.  However, the update will affect payments pending submission or approval as follows:

Payment Form Effect on Pending Transactions
PO Payment

Authorization for Payment

Existing values in Invoice/Reference Number field will be truncated to meet the 25 character limit.  Anything exceeding 25 characters will be cut-off.

(Amounts will be retained).

Travel Request

Travel Completion with Request

Travel Completion without Request

Non-Employee Expense

Personal Auto Mileage

Petty Cash

Existing values in Invoice/Reference Number field will be cleared and replaced with auto-filled information.

(Amounts will be retained).

Impact on Previously Approved Documents
These updates will also affect the appearance of documents approved before September 11, 2017.  These online documents will be displayed in the updated form, rather than the existing form when it was approved.  For documents approved before September 11, 2017, click on the link to “View” PDF in the listing screens.  The PDF version is a snapshot of the document at the time of approval.

If you have any questions or comments, please contact Ricky Fujioka at rfujioka@rcuh.com or (808) 988-8346.

Ethics Class – Kona

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Kona (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Friday, September 29, 2017
Time:        10:00 a.m. – 11:30 a.m.
Location:   Natural Energy Laboratory of Hawaii Authority (NELHA)

Hale Iako Training Classroom, Room 119
73-970 Makako Bay Drive
Kailua-Kona, Hawaii
NELHA Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or ethics@hawaiiethics.org with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
ethics@hawaiiethics.org
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Ethics Class – Hilo

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Hilo (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Wednesday, September 27, 2017
Time:         10:30 a.m. – 12:00 noon
Location:   University of Hawaii – Hilo Campus

University Classroom Building 100
200 W Kawili Street
Hilo, Hawaii
UH Hilo Campus Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or ethics@hawaiiethics.org with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
ethics@hawaiiethics.org
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

RCUH Timesheet for September 1-15, 2017 Pay Period (Payroll Deadline: 12pm – September 18, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the September 1-15, 2017 Timesheet
Payroll Deadline is September 18, 2017 noon
Payday for this timesheet is September 22, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the September 16-30, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.