DELAYED: RCUH ePayments Implementation Now Scheduled for January 8, 2018

We apologize for the further delay in implementing the ePayments program.  Further work is required by Nvoicepay.  The new launch date is now Monday, January 8, 2018, rather than the previously announced date of December 11, 2017.

In connection with ePayments implementation, the payment forms will be updated with the following features:

  • Remittance Information section: the ability to add up to 30 lines.
  • Remittance Information section: the ability to enter data in all Customer Account/Comment fields.
  • Remittance Information section: the vendor preferred payment type (ACH, Card, or Check) will be auto-filled.
  • Remittance Information section: the ability to override the vendor’s preferred payment type (if ACH or Card) and pay the vendor by check.
  • File Attachments section: the ability to designate one file attachment to be sent with the ePayment.

Please refer to the attached Release Notes and FAQs for more details.

Financial Portal Down on Friday, January 5, 2018 at 4:00 PM

The RCUH Financial Portal will be down from Friday, January 5, 2018, 4:00 PM to Monday, January 8, 7:00 AM.  During this period, you will not be able to access the RCUH Financial Portal.

Impact on Pending Documents

Pending documents will remain in the system, so they will not need to be recreated.  However, the update will affect payments pending submission or approval as follows:

Payment Form/Remittance Information Section Effect on Pending Transactions
PO Payment

Authorization for Payment

Non-Employee Expense

Existing values in the Invoice/Reference Number and Customer Account/Comment fields will be retained.
Travel Request

Travel Completion with Request

Travel Completion without Request

Personal Auto Mileage

Petty Cash

Existing values in the Invoice/Reference Number and Customer Account/Comment fields will be combined in the Invoice/Reference Number field.  All Customer Account/Comment fields will be cleared and opened for user entered data.
[x]  Return this remittance advice and check to fiscal office. This checkbox will still be selected for your pending transaction, but the checkbox label will change to:

[x]  Override vendor preferred payment type and return this check and remittance advice to fiscal office.

Override Address: City, State are in the same field. City and State will now be in separate fields.  Select a State in the drop-down box.

During the transition period after implementation, please remember to review the Remittance Information and File Attachments sections before you submit or approve payments.

Impact on Previously Approved Documents

These updates will also affect the appearance of documents approved before January 8, 2018.  These online documents will be displayed in the updated form, rather than the existing form when it was approved.  For documents approved before January 8, 2018, click on the link to “View” PDF in the listing screens.  The PDF version is a snapshot of the document at the time of approval.

If you have any questions or comments, please contact Ricky Fujioka at rfujioka@rcuh.com or (808) 988-8346.