TO: All Principal Investigators and Fiscal Administrators
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT: 2019 Year-End Final Pay Adjustments/Corrections Due December 11, 2019 – Must be included in the December 1-15, 2019 Pay Period
RCUH Payroll will be processing the last payroll for the 2019 tax year with the December 1 – 15, 2019 pay period. To ensure your employee’s 2019 Wage and Tax Statement (W2) is accurate, all corrections must be processed along with this final payroll for the 2019 tax year. The tax year ends with the December 1-15, 2019 Pay Period’s payroll. The December 20, 2019 payday represents your employees’ final paycheck for 2019.
You should ask each of your employees to review their payroll records (e.g., pay statements) found on the RCUH Employee Self-Service (ESS) portal to confirm they have been paid accurately and all of their salary and fringe charges have been properly recorded.
If there are any discrepancies which need to be corrected (i.e. time reporting, fringe benefit deduction and/or tax withholding), submit your employee’s request along with the appropriate supporting documents to RCUH Payroll by 4:00 p.m. Wednesday, December 11th via email to firstname.lastname@example.org.
You should also urge all of your employees to consent to receive their W2 electronically through their secure Employee Self-Service site. To assist your employees with this process, we have attached the instructions your employees to consent for an electronic W2. Please have your employees complete the online consent form by Monday, January 20, 2020. A separate communication will be sent directly to all employees in the following week.
If you have any questions, please contact RCUH Payroll at email@example.com.