The University of Hawai‘i’s FY2020 Internal Control and Business Issues Report included a comment/observation related to the untimely execution of purchase orders (POs). Specifically, eight (8) POs were found to have been executed and approved subsequent to the receipt of goods or services from the vendor.
An executed and approved PO serves as an indication that a formal agreement between the vendor and RCUH (for the benefit of UH), has been reached. Failure to complete a PO prior to the receipt of goods or commencement of services from a vendor exposes RCUH/UH to undue risk related to the misuse of federal funds.
This comment/observation has been identified previously, and efforts must be made to comply with the applicable RCUH and UH policies and procedures. Please ensure that a PO is properly executed and approved prior to the receipt of goods or services from a vendor.
Should you have any questions, please contact Erin Yoda at [email protected].