2022 Updates to UH WH-1 Form and IRS Standard Mileage Rates

Effective January 1, 2022, the following updates were made:

  • UH WH-1 Form – The University of Hawaii Statement of Citizenship and Federal Tax Status form has been updated for 2022. The new form may be found in the RCUH Procurement and Disbursing Document Library. Previous versions of the UH WH-1 Form will no longer be valid.
  • Standard mileage rates – The Internal Revenue Service has updated the standard mileage rates used to calculate the deductible costs of operating an automobile (includes cars, vans, pickups, and panel trucks) for business or charitable purposes. The 2022 rates are as follows:
$0.585per mile driven for business purposes, increased from $0.56 in 2021
$0.14per mile driven in service of charitable organizations (rate for volunteers)

Should you have any questions, please contact Charlene Gibo at [email protected].

Procurement Policy Updates

The following procurement policies have been updated on the RCUH website effective December 27, 2021.

Should you have any questions, please contact Erin Yoda at [email protected].

RCUH Vendor Payments for Monday, December 6, 2021

Due to the inclement weather, the payment approval deadline for Monday, December 6, 2021 will be 3:20 p.m.  Online payment transactions approved before 3:20 p.m. on December 6 will be included in the daily check print and ePayment file for December 6.  Online payment transactions approved after 3:20 p.m. on December 6 will be processed on Tuesday, December 7, 2021.

We apologize for any inconvenience this may cause and thank you for your understanding.

Legal Professional Services Awards – Fiscal Year 2022

*NOTE: This posting was edited on July 8, 2021 to add the award to provide legal services related to employment, to the RCUH Corporate Office.
Project TitleTo provide legal services related to maritime/admiralty, to the RCUH Corporate Office.
Selected ConsultantMichael J. Nakano, Esq. (Cox Wootton Lerner Griffin & Hansen)
Contract Amount$20,000.00
Date of AwardJune 30, 2021
Consultants Considered (ranked candidates only)No other submissions.
Appointing OfficerLeonard R. Gouveia, Jr.
Project TitleTo provide legal services related to immigration, to the RCUH Corporate Office.
Selected ConsultantNewton J. Chu, Esq. (Torkildson Katz Hetherington Harris & Knorek)
Contract Amount$15,000.00
Date of AwardJune 30, 2021
Consultants Considered (ranked candidates only)Vaughn G.T. Cook (Torkildson Katz Hetherington Harris & Knorek)
Appointing OfficerLeonard R. Gouveia, Jr.
Project TitleTo provide legal services related to employee benefits/taxes, to the RCUH Corporate Office.
Selected ConsultantJoseph D’Amato, Esq. (D’Amato & Maloney)
Contract Amount$40,000.00
Date of AwardJuly 6, 2021
Consultants Considered (ranked candidates only)No other applicants in the specialty area of employee benefits.  Other applicants in the general employment field included:  Barry W. Marr, Esq. (Marr Jones & Wang); Andrew L. Pepper (Jackson Lewis); Richard M. Rand (Marr Jones & Wang); Sarah O. Wang (Marr Jones & Wang); Christopher J. Cole (Marr Jones & Wang); Patrick H. Jones (Marr Jones & Wang); Kristi O’Heron (Marr Jones & Wang); Newton J. Chu (Torkildson Katz Hetherington Harris & Knorek); Christopher S.Y. Yeh (Marr Jones & Wang); Eileen C. Zorc (Marr Jones & Wang); Megumi Sakae (Marr Jones & Wang); Cecily D.M. Kaya (Marr Jones & Wang); Andrea L. Miyashita (Marr Jones & Wang); Ronald Tang (Marr Jones & Wang).
Appointing OfficerLeonard R. Gouveia, Jr.
Project TitleTo provide legal services related to taxes and payroll, to the RCUH Corporate Office.
Selected ConsultantVaughn G.T. Cook (Torkildson Katz Hetherington Harris & Knorek)
Contract Amount$15,000.00
Date of AwardJuly 6, 2021
Consultants Considered (ranked candidates only)John J. D’Amato (D’Amato & Maloney) (employee benefits tax only)
Appointing OfficerLeonard R. Gouveia, Jr.
Project TitleTo provide legal services related to employment, to the RCUH Corporate Office.
Selected Consultant Barry W. Marr, Esq. (Marr Jones & Wang)
Contract Amount$50,000.00
Date of AwardJuly 8, 2021
Consultants Considered (ranked candidates only) Andrew L. Pepper (Jackson Lewis); Richard M. Rand (Marr Jones & Wang); Sarah O. Wang (Marr Jones & Wang); Christopher J. Cole (Marr Jones & Wang); Patrick H. Jones (Marr Jones & Wang); Kristi O’Heron (Marr Jones & Wang); Newton J. Chu (Torkildson Katz Hetherington Harris & Knorek); Christopher S.Y. Yeh (Marr Jones & Wang); Eileen C. Zorc (Marr Jones & Wang); Megumi Sakae (Marr Jones & Wang); Cecily D.M. Kaya (Marr Jones & Wang); Andrea L. Miyashita (Marr Jones & Wang); Ronald Tang (Marr Jones & Wang).
Appointing OfficerLeonard R. Gouveia, Jr.

FINANCIAL SYSTEM PROCESSING NOW AVAILABLE

The RCUH fiscal year-end processing has been completed. Fiscal Administrators may now approve online purchasing, payment, and travel transactions in the Financial Portal. The first check run for Fiscal Year 2022 will be on Tuesday, July 6, 2021 at 4:00 PM.

UH Project Fiscal Reports may reflect incorrect amounts and balances until KFS is opened for FY 2022.  Until KFS is opened for FY 2022, please use the Mass Printing Reports to access the UH Project Fiscal Reports as of June 2021 and earlier.

Reminder: Service dates are required for all payment transactions approved through August 31, 2021. For payments approved after July 30, 2021, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of July 30. Please email your worksheet to Staci Saito at [email protected] by Monday, August 2, 2021.  

Please refer to the Tuesday, June 8, 2021 General Announcement on Service Dates for more information.

Purchase Order Reminder

The University of Hawai‘i’s FY2020 Internal Control and Business Issues Report included a comment/observation related to the untimely execution of purchase orders (POs). Specifically, eight (8) POs were found to have been executed and approved subsequent to the receipt of goods or services from the vendor. 

An executed and approved PO serves as an indication that a formal agreement between the vendor and RCUH (for the benefit of UH), has been reached.  Failure to complete a PO prior to the receipt of goods or commencement of services from a vendor exposes RCUH/UH to undue risk related to the misuse of federal funds. 

This comment/observation has been identified previously, and efforts must be made to comply with the applicable RCUH and UH policies and procedures.  Please ensure that a PO is properly executed and approved prior to the receipt of goods or services from a vendor.

Should you have any questions, please contact Erin Yoda at [email protected].