RCUH Timesheet for June 16-30, 2017 pay period (Advanced Payroll Deadline: 12pm – June 30, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2017 Timesheet
Payroll Deadline is June 30, 2017 noon
Payday for this timesheet is July 7, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

New Hire Orientation (NHO) Oahu Sessions

The RCUH New Hire Orientation (NHO) provides new employees with important information about RCUH, its benefits, policies and procedures. All regular-status employees (regardless of FTE) are required to attend the New Hire Orientation (NHO).  For more information, please visit 3.005 RCUH New Hire Orientation.

We have reserved the following dates and times for the NHO Oahu sessions.  New hires have signed up to attend the NHO upon completion of their online hiring documents.  A reminder email will be sent to attendees with NHO confirmation (with room number) approximately a week prior to the session.

Please contact RCUH Human Resources/Employment at [email protected] or (808) 956-7307 if you wish to attend one of the following sessions or have questions.

NHO Location: 1601 East-West Road, Burns Hall 4th Floor, Makai Wing

Honolulu, HI 96848

Room: TBD

Times: 2:00 pm to 3:00 pm
Dates: July 7, 2017
August 4, 2017
September 1, 2017
October 6, 2017
November 3, 2017
December 1, 2017

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH 2017-2018 Open Enrollment Benefits Confirmation

To:     All RCUH Regular Status (50-100%) FTE Employees

The RCUH 2017-2018 Benefits Open Enrollment Period has endedThis letter and attachments are to confirm your benefits for the upcoming plan year.  You will find the following two (2) documents enclosed:

  • ATTACHMENT #1 ­ HMSA Summary of Benefits and Coverage (SBC)
  • ATTACHMENT #2 ­ Kaiser Summary of Benefits and Coverage (SBC)

Please log in to Employee Self-Service (ESS) to view summary of your benefits for the upcoming plan year effective 07/01/2017 (Inclusive of changes/new elections).

Please see below for instructions on how to view your benefits on ESS:

Instructions on How to View your Benefits on Employee Self-Service (ESS)

  1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (rcuh.com)
    • Forgot your User ID or Password? Click on the “Forget User ID/Password” link 

  1. View your Benefits on Employee Self-Service (ESS)      
  • Self Service > Benefits > Benefits Summary

  1. Put in effective date 07/01/2017 and click “Go” to view your changes or new elections of benefits. To view your current benefits, you can put in today’s date (e.g., 06/09/2017)

If you are having difficulties logging in to ESS or accessing the Benefits Summary page, please contact [email protected].

If you have any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by FINAL DEADLINE, 06/23/2017.  This is the ONLY REMINDER provided to you to inform us of any discrepancies.

If you have any questions, please contact RCUH Human Resources Benefits Department via email at [email protected] or you may contact Emily Blackston at (808) 956-2326 or Tyler Hishinuma at (808) 956-0456.

Thank You,

RCUH Benefits

REMINDER: 2016-2017 Performance Evaluations due Friday, June 16, 2017!

TO: All Principal Investigators and Project/Program Managers

This is a reminder that Performance Evaluations for the July 1, 2016 through June 30, 2017 rating period are due on Friday, June 16, 2017.  We will not be accepting any late performance evaluations.  Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 16, 2017 in order for employee(s) to be eligible for the pay awards (no exceptions will be granted).

Also as a reminder, Monday, June 12, 2017 is King Kamehameha I Day, which is a state holiday.

You may submit performance evaluation forms by the following methods:

1601 East West Road, Burns Hall
4th Floor, Makai Wing
Honolulu, HI 96848

Performance Evaluation forms can be found on our policy page (policy 3.410). There are 4 versions of the form as listed:

Please contact [email protected] or 956-3100 if you have any questions.

Flexible Spending Plan Accounts – Use or Lose It

TO: All RCUH Regular Status (50-100% FTE) Employees who are currently active and enrolled in Flexible Spending Plan Accounts for Plan Year July 1, 2016 – June 30, 2017

There is less than thirty (30) days left to utilize your current active Flexible Spending Plan Accounts (Medical Expense & Dependent Care Expense Reimbursement Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2017).  Services must be incurred by June 30, 2017.  If you experience a change in your employment status (i.e., loss of eligibility, termination of employment) prior to June 30, 2017, you have up until the effective date of your employment status change to incur services.  Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

You have ninety (90) days after June 30, 2017 to claim/submit reimbursements for the plan year July 1, 2016 through June 30, 2017 by completing the NBS reimbursement form and submitting it along with all copies of your receipt(s) and required documentation directly to National Benefit Services (NBS) via fax, mail, or email:

  • Toll Free Fax: (844) 438‐1496
  • Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
  • Email: [email protected] (PDF, TIFF or JPEG files only)

If you have any questions or need additional reimbursement forms, please call (800) 274-0503 ext. 502 or download the forms from the NBS website.

IMPORTANT NOTICE!

Flexible Spending Accounts – Medical and/or Dependent Care Expense Reimbursement Account(s): This benefit will not automatically continue into the new plan year.

Mahalo,

RCUH Human Resources

 

Student Assistant Pay Rate Increase – Effective July 1, 2017

Effective July 1, 2017, the RCUH will initiate pay rate increases to all active Student Assistants in order to align RCUH’s Student Assistant Pay Rate Schedule with the University of Hawai‘i’s Student Assistant Pay Rate Schedule.

You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after July 1, 2017, your office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Reclassification of Duties from Step A3-1 to Step A3-2) via a manual Personnel Action Form (PAF).

Please refer to the links below for more information about RCUH student employment.

If you have any questions, please contact RCUH Human Resources/Employment at (808) 956-7307 or via email at [email protected].

Guidance Relating to Unforeseen Disruption in Work Schedules

Reminder: June 1-November 30 is hurricane season. For more information on hurricane activity and education please visit:

http://www.prh.noaa.gov/cphc/

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at http://hawaii.edu/emergency.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in this memo.

Please contact (808)956-3100 or [email protected] if you have any questions.

RCUH Timesheet for June 1-15, 2017 pay period (Payroll Deadline: 12pm – June 16, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 1-15, 2017 Timesheet
Payroll Deadline is June 16, 2017 noon
Payday for this timesheet is June 22, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the June 16-30, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

June 30: Ethics Training – Kauai

**Please note this training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Feel free to contact the Hawaii State Ethics Commission directly with any questions or concerns – contact information can be found at the bottom of this announcement.

~*~*~*~*~*~*~*~*~*~*~

The Hawaii State Ethics Commission will be offering ethics training in June to state employees on Kauai.  Online registration is now openhttp://ethics.hawaii.gov/2017-06-30kauai/.  We encourage employees to register early because seating is limited.  Training date and location are as follows:

Date:               June 30, 2017
Time:              10:00 a.m. – 11:30 a.m.
Location:        Kauai Fifth Circuit
Puʻuhonua Kaulike Building
Multipurpose Room, First Floor
3970 Kaʻana Street
Lihue, Hawaii

The class is open to all state employees.  Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii  96813

Telephone:  (808) 587-0460