TO:      All RCUH HMSA Members in Maui and Lanai 

Effective July 1, 2017 Kaiser Foundation Hospitals will start operating at Maui Memorial Medical Center, Kula Hospital and Lanai Community Hospital.  Please be assured that the change will not affect your access to care and all of these community hospitals will continue accepting HMSA members.

You can keep seeing your doctors and specialists at the hospital and it will be quality care as usual.  Please see attached Maui County Community Hospitals Transition Frequently Asked Questions (FAQs) from HMSA.

If you have any questions, please contact [email protected] or call 808-956-3100.

Thank You,

RCUH Benefits

Loading...

Taking too long?

Reload document

| Open in new tab

Download [15.28 KB]

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the July 1-15, 2017 Timesheet
Payroll Deadline is July 17, 2017 noon
Payday for this timesheet is July 21, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 16-31, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The June 2017 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” is now available. Highlights include:

• New Ethics and Lobbyist Laws Provide Stronger Penalties and Greater Clarity
• Quick Guide on Gifts and a reminder of the June 30, 2017 deadline for gift disclosure statements for state employees

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

[pdf-embedder url=”https://www.rcuh.com/wp-content/uploads/2017/06/06.26.2017_The-High-Road_June-2017.pdf” title=”06.26.2017_The High Road_June 2017″]

The RCUH payroll deadline for the 06/16/17-06/30/17 pay period is 12:00 noon on FRIDAY, June 30, 2017.   The deadline has been moved up one day due to the Independence Day holiday.

IMPORTANT:

• Online timesheets will be available starting WEDNESDAY June 28, 2017.
• Online timesheets must be submitted no later than 12:00 noon, FRIDAY, JUNE 30, 2017
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation (for Timekeeper Co-certification, Bereavement, Jury Duty, Parent/Teacher Conference, Military Leave) must be submitted to RCUH Payroll by 12:00 noon, FRIDAY, JUNE 30, 2017
• RCUH employees will NOT be paid if the online timesheets and supporting documentations are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 16, 2017 deadline and would like to provide their employees with pay increases or one-time payments effective July 1, 2017. The pay awards are only applicable to RCUH regular-status employees (regardless of FTE).

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Portal. As a reminder, the online PA/PAF must be initiated and approved by no later than July 11, 2017 (no exceptions) to provide a pay adjustment/award for your employee(s), effective July 1, 2017.

To access the online PA/PAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Annual Pay Awards (PA/PAF)”

If you have submitted a manual PAF and Performance Evaluation to end an employee’s probationary period earlier and would like to provide the employee with a pay increase or one-time payment effective July 1, 2017, please send a manual PAF to RCUH Human Resources via email at [email protected] to process this action. The deadline for the manual PAF is July 10, 2017.

We will open the online PA/PAF application again in September for pay increases or one-time payments with an effective date of October 1, 2017. We will make a formal announcement at a later time.

If you have any questions, please contact the RCUH Human Resources staff listed below for further assistance.

Thank you!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2017 Timesheet
Payroll Deadline is June 30, 2017 noon
Payday for this timesheet is July 7, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The RCUH New Hire Orientation (NHO) provides new employees with important information about RCUH, its benefits, policies and procedures. All regular-status employees (regardless of FTE) are required to attend the New Hire Orientation (NHO).  For more information, please visit 3.005 RCUH New Hire Orientation.

We have reserved the following dates and times for the NHO Oahu sessions.  New hires have signed up to attend the NHO upon completion of their online hiring documents.  A reminder email will be sent to attendees with NHO confirmation (with room number) approximately a week prior to the session.

Please contact RCUH Human Resources/Employment at [email protected] or (808) 956-7307 if you wish to attend one of the following sessions or have questions.

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To:     All RCUH Regular Status (50-100%) FTE Employees

The RCUH 2017-2018 Benefits Open Enrollment Period has ended.  This letter and attachments are to confirm your benefits for the upcoming plan year.  You will find the following two (2) documents enclosed:

• ATTACHMENT #1 ­ HMSA Summary of Benefits and Coverage (SBC)
• ATTACHMENT #2 ­ Kaiser Summary of Benefits and Coverage (SBC)

Please log in to Employee Self-Service (ESS) to view summary of your benefits for the upcoming plan year effective 07/01/2017 (Inclusive of changes/new elections).

Please see below for instructions on how to view your benefits on ESS:

Instructions on How to View your Benefits on Employee Self-Service (ESS)

1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (rcuh.com)
   • Forgot your User ID or Password? Click on the “Forget User ID/Password” link 

2. View your Benefits on Employee Self-Service (ESS)      

• Self Service > Benefits > Benefits Summary

3. Put in effective date 07/01/2017 and click “Go” to view your changes or new elections of benefits. To view your current benefits, you can put in today’s date (e.g., 06/09/2017)

If you are having difficulties logging in to ESS or accessing the Benefits Summary page, please contact [email protected].

If you have any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by FINAL DEADLINE, 06/23/2017.  This is the ONLY REMINDER provided to you to inform us of any discrepancies.

If you have any questions, please contact RCUH Human Resources Benefits Department via email at [email protected] or you may contact Emily Blackston at (808) 956-2326 or Tyler Hishinuma at (808) 956-0456.

Thank You,

RCUH Benefits

TO: All Principal Investigators and Project/Program Managers

This is a reminder that Performance Evaluations for the July 1, 2016 through June 30, 2017 rating period are due on Friday, June 16, 2017.  We will not be accepting any late performance evaluations.  Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 16, 2017 in order for employee(s) to be eligible for the pay awards (no exceptions will be granted).

Also as a reminder, Monday, June 12, 2017 is King Kamehameha I Day, which is a state holiday.

You may submit performance evaluation forms by the following methods:

• Email: [email protected]
• Fax: (808) 956-9423
• Mail:   RCUH Human Resources

1601 East West Road, Burns Hall
4^th Floor, Makai Wing
Honolulu, HI 96848

Performance Evaluation forms can be found on our policy page (policy 3.410). There are 4 versions of the form as listed:

• Mac Version: Long Form
• Mac Version: Short Form
• PC Version: Long Form
• PC Version: Short Form

Please contact [email protected] or 956-3100 if you have any questions.