View Your Benefits on Employee Self-Service (ESS)

TO:       All RCUH Regular 50% to 100% FTE Employees

We are excited to announce the launch of the Benefits Summary on Employee Self-Service (ESS).  The new Benefits Summary will let you view your Benefits online.  This will also be a useful tool for the upcoming Open Enrollment.  You can review your benefit changes via Employee Self-Service after RCUH processes any manual benefit change forms that you submitted.

Instructions on How to View your Benefits on Employee Self-Service (ESS)

1) Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (rcuh.com)

  • Forgot your User ID or Password? Click on the “Forget User ID/Password” link

2)      View your Benefits on Employee Self-Service (ESS)

  • Self Service > Benefits > Benefits Summary

If you have any questions about your Benefits, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the Benefit Summary page, please contact [email protected]m.

Mahalo!
RCUH Benefits Staff

 

 

Handbook for Employers: Guidance for Completing Form I-9

U.S. Citizenship and Immigration Services (USCIS) have updated the Guidance for Completing Form I-9 Handbook for Employers.  Principal Investigators and Project Administrators should use this handbook as a detailed reference guide when completing Form I-9.

Please click on the links below to access the handbook and additional information regarding Form I-9:

M-274, Handbook for Employers: Guidance for Completing Form I-9

I-9, Employment Eligibility Verification

I-9 Central

Please contact RCUH Human Resources at [email protected] or (808) 956-7307 if you have any questions or need further assistance in completing Form I-9.

TRAINING: Employee/Independent Contractor (EIC) Review (UH Manoa) – March 22

RCUH Training: Employee/Independent Contractor Review

Wednesday, March 22, 2017
UH Manoa – East West Center, Burns Hall, Room 4012
9:00am – 10:30am

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free contact Tana Staub at [email protected] or 956-7055.

Objectives:

  • Understand the RCUH Employee/Independent Contractor (EIC) Determination process
  • Pertinent sections of the OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • IRS, DOL, Chapter 84, Hawai‘i Revised Statutes
  • What is an Independent Contractor, Employee and Non-Employee?
  • Updated RCUH EIC Memo Templates
  • “How To Do It” Hints/Help -What works & What does not work
  • Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 at least five business days in advance if you require special arrangements or accommodations.

RCUH Timesheet for March 1-15, 2017 pay period (Payroll Deadline: 12pm – March 16, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the March 1-15, 2017 Timesheet
Payroll Deadline is March 16, 2017 noon
Payday for this timesheet is March 22, 2017

Next Announcement: March 16, 2017 (March 16-31, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

TRAINING: Workplace Violence Prevention Training Session (Hilo) – March 28, 2017

RCUH will be conducting a Workplace Violence Prevention Training session at UH Hilo, `Imiloa Classroom on Tuesday, March 28th. It is strongly recommended that all RCUH staff and supervisors attend this training. These will be 3-hour sessions facilitated by Jerry Trinidad of Action Strategies. Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

It is the RCUH’s policy to provide a safe work environment for all employees and individuals in the workplace. We maintain a zero tolerance for violence in the workplace. Violators of this policy may be subject to immediate disciplinary action, including possible termination of employment.

The first hour (all employees + supervisors) will focus on creating and maintaining a violence-free workplace and will cover:

  • Definition and types of workplace violence
  • Where and reasons why violence occurs
  • Profiles of the victims and perpetrators
  • Warning signs of potential violence and steps to mitigate it

After the first hour, the session will break and non-supervisory employees may be excused. The second two hours (supervisors) will focus on communication skills and conflict resolution.

Please sign up for a training through Employee Self Service (ESS) and search “Hawaii” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free to contact Tana Staub at [email protected] or 956-7055.  If there is enough interest, we can open up an additional afternoon session the same day. We will definitely be scheduling future sessions on Oahu, Maui, and Kauai in the next several months.

Tuesday, March 28
UH Hilo, `Imiloa Classroom

  • 9:00am – 10:00am All Employees + Supervisors
  • 10:00am – 12:00pm Supervisors

Relevant RCUH Policies:
Policy 3.930A Workplace Violence Prevention (Addendum to Policy 3.930 RCUH Safety and Accident Prevention Program)

Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.

Hawaii State Ethics Commission: 2017 Ethics Training Schedule

The Hawaii State Ethics Commission will be offering ethics training classes in 2017 for state employees on Oahu and the neighbor islands.

Training Schedule

Classes are open to all state employees and there is no fee to attend. Online registration for each class will begin approximately one month before the training date. Employees who would like to register for a class are encouraged to check the Commission’s website to see when online registration for the class begins.

Please encourage your employees to attend an ethics training class this year!

The original memo addressed to All State Agencies can be found here.

TRAINING: Employee/Independent Contractor (EIC) Review (UH West Oahu) – March 15, 2017

RCUH Training: Employee/Independent Contractor Review

Wednesday, March 15, 2017
UH West Oahu, Campus Center C247
10:30am – 12:00pm

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free contact Tana Staub at [email protected] or 956-7055.

Objectives:

  • Understand the RCUH Employee/Independent Contractor (EIC) Determination process
  • Pertinent sections of the OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
  • IRS, DOL, Chapter 84, Hawai‘i Revised Statutes
  • What is an Independent Contractor, Employee and Non-Employee?
  • Updated RCUH EIC Memo Templates
  • “How To Do It” Hints/Help -What works & What does not work
  • Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 at least five business days in advance if you require special arrangements or accommodations.

RCUH Timesheet for February 16-28, 2017 pay period (Payroll Deadline: 12pm – March 1, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 16-28, 2017 Timesheet
Payroll Deadline is March 1, 2017 noon
Payday for this timesheet is March 7, 2017

Next Announcement: March 1 , 2017 (March 1-15, 2017)

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

RCUH Advanced Payroll Deadline for Pay Period Ending 02/15/17 is 12:00 noon on WEDNESDAY, February 15, 2017

The RCUH payroll deadline for the 02/01-02/15/17 pay period is 12:00 noon on WEDNESDAY, February 15, 2017.   The deadline has been moved up one day due to the President’s Day Holiday.

IMPORTANT:

  • Online timesheets will be available starting MONDAY February 13, 2017.
  • Online timesheets must be submitted no later than 12:00 noon, WEDNESDAY, February 15, 2017
  • Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
  • Supporting documentation must be submitted to RCUH Payroll by WEDNESDAY, February 15, 2017
  • RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
  • Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff