RCUH Advanced Payroll Deadline for Pay Period Ending 12/31/16 is 12:00pm on FRIDAY, December 30, 2016

RCUH Advanced Payroll Deadline for Pay Period Ending 12/31/16 is 12:00 noon on FRIDAY, December 30, 2016

The RCUH payroll deadline for the 12/16-12/31/16 pay period is 12:00 noon on FRIDAY, DECEMBER 30, 2016.   The deadline has been moved up one day due to the New Year’s Day holiday.


  • Online timesheets will be available starting Wednesday, December 28, 2016.
  • Online timesheets must be submitted no later than 12:00 noon, Friday, December 30, 2016.
  • Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
  • Supporting documentation must be submitted to RCUH Payroll by 12:00 noon, Friday, December 30, 2016.
  • RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
  • Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2016 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

Upcoming RCUH Substance Abuse Training Sessions

RCUH will be conducting Substance Abuse/Drug Awareness Training on Maui and Oahu in January 2017. All employees and supervisors of RCUH employees are strongly advised to attend. The training session duration is 3 hours for all employees with an additional hour for supervisors (4 hours). The program will focus on: Drug pharmacology, short and long term effects, physical and mental signs and symptoms of use, safety issues, and the most up to date information on the current trends in Hawaii.  Also discussed will be the negative effects of illegal drugs on the mind and the body, the resultant consequences in the workplace and the supervisor’s responsibility to recognize problems and take critical action when there is a reasonable cause situation.

Please refer to:
Policy 3.470 RCUH Drug-Free Workplace
Policy 3.930B Controlled Substance Prevention

  • Thursday, January 5: UH Manoa, tbd
  • Friday, January 6: UH John Burns School of Medicine
  • Thursday, January 19: UH Maui College, Laulima 105
  • Wednesday, January 25: UH Manoa, Kuykendall Hall 101

8:30am – 11:30am: Employees + Managers
11:30am – 12:30pm: Managers

Please sign up through the ESS (Employee Self Service) portal on the RCUH website and search for training by island: Maui or Oahu. Please note that the search function is case-sensitive.

Contact [email protected] if you have any trouble logging in.

Hawai‘i State Minimum Wage to Increase to $9.25 per hour effective January 1, 2017

Effective January 1, 2017, the Hawai‘i State Minimum Wage will increase to $9.25/hour.  There will be an additional increase to the minimum wage in January 1, 2018, which will be $10.10/hour.

On December 1, 2016, RCUH posted a new pay schedule.  Please see policy 3.330 RCUH Pay Schedule.

Employers are required to post the Hawai‘i State Minimum Wage Notice at the worksite(s) in a place accessible to all employees.

Please visit the State of Hawai‘i Wage Standards Division for more information about the Hawai‘i State minimum wage, tip credit and overtime rules.

If you have any questions, please contact RCUH Human Resources at [email protected].

Friendly Reminder: Tuition Reimbursement Program

As the start of the spring semester fast approaches, please keep in mind that RCUH Tuition Reimbursement Program funding is limited and we will process and approve applications on a first-come first-served basis. We encourage you to submit your completed application as soon as possible. Please review the policy and new application form at the RCUH HR Policy page:


Please contact Danielle Hindel at [email protected] or 956-0325 with any questions or concerns.

IMPORTANT NOTICE – Electronic 1095-C Forms

TO: RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2016 Calendar Year
RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2016 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2016 calendar year. The RCUH will provide employees with the option to sign up for an electronic Form 1095-C for the 2016 tax filing.

How do I consent for an electronic 1095-C form? The electronic Form 1095-C application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2016 Form 1095-C. Please see below for the instructions on how to consent for an electronic 1095-C Form.

Instructions on How to Consent to an Electronic 1095-C Form

1) Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (www.rcuh.com)
• Forgot your User ID or Password? Click on the “Forget User ID/Password” link



2) Provide Consent to receive your electronic W-2
• Self Service > Benefits > 1095-C Consent



3) To consent to receive your electronic 1095-C:
• Read the 1095-C Consent Form
• Check the box
• Click on the SUBMIT button


4) Enter your password to verify your identity
• Your User ID will auto populate
• You must enter your password
• Click on the CONTINUE button



5) A confirmation of your consent, or withdrawal, will be sent to your primary email address on record.
6) We will notify you by email when your electronic 1095-C form is available.

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the 1095-C consent page, please contact [email protected].

RCUH Benefits Staff

RCUH Timesheet for December 16-31, 2016 pay period – Payroll Deadline is December 30, 2016 noon (Advanced Deadline)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the December 16-31, 2016 Timesheet
Payroll Deadline is December 30, 2016 noon (advanced deadline)
Payday for this timesheet is January 6, 2016

Next Announcement: December 30, 2016 (January 1-15)

USCIS Changes to Visa Filing Fees Effective December 23, 2016

The U.S. Citizenship and Immigration Services (USCIS) recently announced adjusting the filing fees for most immigration applications and petitions.  The new fees will be effective December 23, 2016.

USCIS Announces Final Rule Adjusting Immigration Benefit Application and Petition Fees

New Fees

The following are the new fees applicable to the visa petitions filed by RCUH.

Type of Forms Current Filing Fee (through 12/22/2016) New Filing Fee (effective 12/23/2016)
Form I-129, Petition for a Nonimmigrant worker $325.00 $460.00
Form I-539, Applicant to Extend/Change Nonimmigrant Status $290.00 $370.00

Note:  The H-1B Fraud Fee for new H-1B petition(s) and the Form I-907, Request for Premium Processing will remain the same.

Please see RCUH Policy 3.212 RCUH Nonimmigrant Visas for applicable RCUH forms and instructions.

If you have any questions, please contact RCUH Human Resources at [email protected].

TIAA-CREF Individual Retirement Counseling Sessions

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
January 10, 2017 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm
January 11, 2017 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm
January 12, 2017 Institute for Astronomy, Room 131

640 N Aohoku Pl, Hilo, HI 96720

9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:


If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.