RCUH HR IMPORTANT: Reminder – Deadline to Submit 2021 Performance Evaluations: September 30, 2021

TO:  Principal Investigators, Supervisors, and Project Administrators

This is a reminder that the 2021 Performance Evaluations are due on Thursday, September 30, 2021. Submit the completed performance evaluations via email to RCUH Human Resources Department: [email protected].

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance Evaluation. The evaluation period is July 1, 2020 through June 30, 2021 or through September 30, 2021.  All performance evaluations must be based on the employee’s official RCUH Job Description.   RCUH Performance Evaluations may be completed using either the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation (Short) Form

RCUH Annual Performance Evaluation (Long) Form

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at 956-3100 or [email protected].

RCUH HR INFORMATION ONLY: HMSA COVID-19 Support to the Hawaii Business Community – A one­-month 15% Reduction on HMSA Medical Plan Premiums for October 1-31, 2021

TO: RCUH Regular Status Employees who elected an HMSA Medical Plan

On behalf of Nelson Sakamoto, RCUH Director of Human Resources, please see Memorandum (Re: HMSA COVID-19 Support to the Hawaii Business Community – A one-month 15% Reduction on HMSA Medical Plan Premiums for October 1-31, 2021) – 2 pages.

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RCUH HR IMPORTANT: 2021 Performance Evaluations — Deadline: September 30, 2021

TO: Principal Investigators and Individuals with Supervisory Access/Authority

SUBJECT:   2021 Performance Evaluations — Deadline: September 30, 2021

POLICIES & DEADLINE: Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2020 through June 30, 2021 or through September 30, 2021.  DEADLINE:  Thursday, September 30, 2021.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS:  All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description.   RCUH Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation (Short) Form

RCUH Annual Performance Evaluation (Long) Form

Brief Instructions:  Both forms are Excel forms, and you must complete all yellow shaded boxes.  Use the Tab key to move from one required cell to next cell.  The scoring column has a drop-down list of scores. Select the applicable rating/score, then tab to move to the next scoring cell.  The Excel form will add up the scores, then refer to the total score for the employee’s overall performance rating.

PROCESS:

(1) Select type of evaluation form

(2) Review employee’s job description and previous Performance Evaluation.

(3) Complete evaluation (attend RCUH training on Performance Evaluation Process).

(4) Schedule private meeting with employee and conduct evaluation.

(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.

*Return forms to the RCUH Human Resources Department by September 30, 2021

Email: [email protected], or FAX: (808) 956-9423.

TRAINING:  Zoom training sessions on how to conduct a performance evaluation and how to complete the RCUH Performance Evaluation forms will be emailed to all Principal Investigators and those with Supervisory Access to the RCUH HR Portal.  Non-PIs and Non-Supervisory Access level staff will not be permitted to attend these training sessions.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected] phone: 956-6965).

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 08/28/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 08/28/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Friday 07/23/21 6:00 PM to Sunday 07/25/21 12:00 Noon

All RCUH Human Resources online systems will be down on Friday 07/23/21 at 6:00 PM (HST) to Sunday 07/25/21 12:00 Noon (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 06/26/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 06/26/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH INFO ONLY- June 15-18: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings June 15-18. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

DatesLocation
Tuesday, June 15Virtual
Wednesday, June 16Virtual
Friday, June 18Virtual
https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 7am – 1pm Hawaiʻi Standard Time.


Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 05/22/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 05/22/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause. If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – 2021 RCUH Benefit Open Enrollment Begins – May 3-14, 2021

TO: All RCUH Regular-status (50-100%) FTE Employees with or w/o Medical/Dental Plan
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT:  RCUH HR IMPORTANT – 2021 RCUH Benefit Open Enrollment Begins – May 3 – 14, 2021

Employment Self Service (ESS): Open Enrollment Informational Materials and Benefits Summary

All Open Enrollment Informational Materials such as monthly premium rate sheets, enrollment forms, carrier videos (i.e., HMSA, Kaiser, HDS, NBS), Summary of Benefit Coverages, and additional materials can be found through Employee Self-Service (ESS) in the “RCUH Benefits Open Enrollment Materials” link to the right of your eTimesheet in the “Special Announcements” section. Information regarding your Benefits Summary is located in ESS > Benefits > Benefits Summary. You will be able to see the benefits you are currently enrolled in, employee and employer cost, and frequency of deductions of your benefits.

Important Dates

Monday, May 3, 2021 – Friday, May 14, 2021RCUH Open Enrollment Period Review the Open Enrollment Information and submit forms.
Friday, May 14, 2021DEADLINE 5:00 PM (HST) to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: [email protected]
Thursday, July 1, 2021Start date of Benefit Enrollment/Change

Medical and Dental Insurance

If you are not making any changes to your current medical and/or dental coverage no action is needed. If you are enrolling into a plan, changing a plan type (such as HMSA to Kaiser or HMO to PPO), or adding or removing dependents requires RCUH Group Health Plan Enrollment form (OEB-5Ha). Any employee that has waived coverage from a previous year or plans to waive coverage this year will be required to complete and submit a new RCUH Group Health Plan Waiver form (OEB-5Wb). Any employees who wishes to cancel their current plan and waive coverage for the new plan year must also complete and submit the RCUH Group Health Insurance Waiver Form (OEB-5Wb). Click HERE for more detailed information on Medical and Dental Insurance.

Flexible Spending Accounts (FSA): Healthcare and Dependent Care

If you are currently enrolled in an FSA Healthcare and/or Dependent Care plan, please note that action is needed on your part to re-enroll in a Healthcare and/or Dependent Care Flexible Spending Account for the new plan year July 1, 2021 – June 30, 2022. Any re-enrollments, enrollments, or changes to your FSA Healthcare and/or Dependent Care require RCUH Flexible Spending Enrollment & Change form (OEB-5F). Click HERE for more detailed information on FSA Healthcare and Dependent Care.

Supplemental Long-Term Care Insurance (LTC) and Life Insurance (Regular-Status FTE 75-100% only)

If you would like to enroll in Supplemental Long-Term Care Insurance please contact us at (808) 956-3100 or email [email protected] for assistance. If you would like to change the coverage amount of your life insurance coverage please complete and submit the RCUH Life Insurance Change Form (OEB-5L). Click HERE for more detailed information on Supplemental LTC and Life Insurance OE Changes.

Contact Information

Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms such as submission or filling them out.

Phone: (808) 956-6979 or (808) 956-2326                Email: [email protected]

Fax: (808) 956-5022

Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.

Phone: (808) 956-9561 or (808) 956-8376                Email: [email protected]