Hurricane Lane: Guidance Relating to Unforeseen Disruption in Work Schedules

Reminder: June 1-November 30 is hurricane season. For more information on Hurricane Lane  please visit the NOAA Central Pacific Hurricane Center and take the time to review your family emergency plan.

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at http://hawaii.edu/emergency.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions.

RCUH Workers’ Compensation Insurance and Employing Staff Outside of Hawai’i

The Research Corporation of the University of Hawai’i (RCUH) provides a broad range of staffing services to all University of Hawai’i (UH) Principal Investigators to employ staff in Hawai’i and locations outside of Hawai’i.  The purpose of this memo is to provide you with guidance on RCUH’s workers’ compensation insurance coverage and information you need to know if you employ or plan to employ staff outside of Hawai’i.

Please click here to see the memo.

 

Hawaiʻi State Ethics Commission Training – Upcoming Classes

The Hawai‘i State Ethics Commission has added additional ethics training classes in 2018 for state employees on O‘ahu and Hawai‘i Island. These classes provide an overview of the state ethics laws that apply to all state employees. Topics include: Conflicts of Interests, Gifts and the Reporting of Gifts, Confidential Information, Misuse of Official Position, and Post-Employment Restrictions.

Classes are open to all state employees and there is no fee to attend. Online registration for each class will begin approximately one month before the training date. Employees who would like to register for a class are encouraged to check the Commission’s website to see when online registration for the class begins.

REMINDER: RCUH also offers an online course on the Hawai‘i State Ethics Code in our Training Portal. Click here to log in or request a new account.

 

O‘ahu Trainings:

Dates Location Times
Thursday,

September 27, 2018

 

[Session closed]

University of Hawaiʻi at West Oʻahu

C208 Multipurpose Room

91-1001 Farrington Highway

Kapolei, Hawaii

10:00 am – 11:30 am
Tuesday,

October 23, 2018

 

REGISTER HERE

Mission Memorial Auditorium

550 South King Street

Honolulu, Hawaiʻi

 

See map for location and parking: Mission Memorial Auditorium (MMA) Map

9:30 am – 11:00 am

 

Hawaiʻi Island Trainings:

Dates Location Times
Friday,

September 7, 2018 (Kona)

 

[Session closed]

Natural Energy Laboratory of Hawaiʻi Authority (NELHA)

Hale Iako Training Classroom

Room #119

77-4460 Queen Kaahumanu Highway, #101

Kailua-Kona, Hawaiʻi

 

NELHA Map

10:00 am – 11:30 am
Monday,

December 17, 2018

(Hilo)

 

(Registration will open on November 16, 2018)

University of Hawaiʻi – Hilo Campus

University Classroom Building 100

200 W. Kāwili Street

Hilo, Hawaiʻi

 

UH Hilo Campus Map

10:00 am – 11:30 am

 

Maui Trainings:

Friday,

October 26, 2018

 

REGISTER HERE

University of Hawaiʻi Maui College

Kaʻaʻike Building, Room 105BCD

310 W. Kaahumanu Avenue

Kahului, Hawaiʻi

 

UH Maui College Campus Map

10:00 am – 11:30 am

How to register: After registration begins (see above registration dates), register online, call the Hawaii State Ethics Commission at (808) 5870460, or email the Commission’s office at [email protected].

To register groups of more than 10 employees, email the Commission’s office at [email protected].

Persons in need of special assistance: If you require special assistance or auxiliary aids or service (such as a sign language interpreter, large print materials, or wheelchair accessibility), please indicate so on your online registration form, or call the Commission’s office at (808) 5870460.

Hurricane Hector: Guidance Relating to Unforeseen Disruption in Work Schedules

Reminder: June 1-November 30 is hurricane season. For more information on hurricane activity and education please visit:

http://www.prh.noaa.gov/cphc/

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at http://hawaii.edu/emergency.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the below memo.

Please contact (808)956-3100 or [email protected] if you have any questions.

Reminder: TIAA Individual Retirement Counseling Sessions (UH Manoa)

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

With the new Fiscal Year in full swing, we would like to encourage RCUH employees to review their current retirement contributions! Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at UH Manoa.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA options
  • Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates Location Times
 

August 7, 2018

East West Center

John A. Burns Hall Room 4012

1601 East-West Road

Honolulu, HI  96848

 

9:00am – 4:00pm

 

August 8, 2018

East West Center

John A. Burns Hall Room 4012

1601 East-West Road

Honolulu, HI  96848

 

9:00am – 4:00pm

 

August 9, 2018

East West Center

John A. Burns Hall Room 4012

1601 East-West Road

Honolulu, HI  96848

 

9:00am – 4:00pm

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Pay Award/Personnel Action Form (PA/PAF) – Available June 22 through July 6, 2018!

NOTE: This is only applicable for those who submitted Annual Performance Evaluations by the June 15th deadline and are providing their employees with pay increases or one-time payments effective July 1, 2018. Pay adjustments are applicable to RCUH Regular-status employees (regardless of FTE) who successfully passed their probationary status.

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) for salary adjustments effective July 1, 2018 will be available via the Human Resources Portal from June 22, 2018 through July 6, 2018. Principal Investigators must complete and submit the PA/PAF by Friday, July 6, 2018.

To access the online PA/PAF:

  • Login to the Human Resources Portal
  • Click on “Manage Employees” Tab
  • Click on “Annual Pay Awards (PA/PAF)”

If you submitted a Performance Evaluation to shorten an employee’s probationary period (i.e., June 30, 2018) and would like to provide the employee with a pay increase or one-time payment effective July 1, 2018, you must complete an ePAF – Performance Evaluation/Award. The ePAF must be processed via the RCUH Human Resources Portal and is different from the PA/PAF. The deadline to submit an ePAF is July 10, 2018.

To access the online ePAF:

  • Login to the Human Resources Portal
  • Click on “Manage Employees” Tab
  • Click on “Employee Changes (ePAF)”
  • Select Action: Performance Evaluation/Award, Post-Probation Performance Evaluation

NOTE:  For pay increases/one-time payments effective October 1, 2018, all performance evaluations must be submitted to RCUH Human Resources by September 14, 2018. The online Pay Award/Personnel Action Form (PA/PAF) will be available via the Human Resources Portal from September 21, 2018 through October 5, 2018.

If you have any questions, please contact one of the RCUH Human Resources staff for further assistance.

Name                                     Phone                                    Email

Sharon Vong                         956-0871                              [email protected]
Jennifer Lin                           956-7106                              [email protected]
Stacie Kondo                        956-8953                              [email protected]
Taylor Sumi                          956-6318                              [email protected]

Thank you!