Category: HR

2016 Performance Evaluation Training & Other Changes

TO:                  Principal Investigators and Project/Program Managers

FROM:            Nelson Sakamoto
Director of Human Resources

RCUH Performance Evaluation Forms will be revised for the July 1, 2015 through June 30, 2016 rating period.  The forms will be accessible once training sessions begin.

IMPORTANT NOTE: All evaluations must be completed and turned into RCUH Human Resources by Friday, June 17, 2016 in order to be eligible for annual pay adjustments effective July 1, 2016 (no exceptions).  If forms are completed prior to June 17th, please submit early.

Upcoming Performance Evaluation Trainings are as follows:

ISLAND LOCATION DATE TIME
Oahu UH Manoa Campus
East West Center, Room #4005		 Wednesday, May 11, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Kauai Kauai Community College
OCET, Room #103		 Thursday, May 12, 2016 1:30pm – 3:30pm
Maui UH Maui College
Laulima, Room #105		 Friday, May 13, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Hilo UH Hilo Campus
IFA Auditorium		 Monday, May 16, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Oahu JABSOM
MEB, Room #202		 Tuesday, May 17, 2016 9:30am – 11:30am
Oahu UH Manoa Campus
East West Center, Room #4005		 Wednesday, May 18, 2016 1:30pm – 3:30pm

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes.

Agenda items to be covered:

  • Revised Performance Evaluation Forms
  • Impact of Changes to the Fair Labor Standards Act (FLSA)
  • New Pay Ranges
  • PA/PAF Training

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] prior to the meeting.

Update to RCUH Family Leave (FMLA) Application Form

To: All Principal Investigators and RCUH Employees

To assist in preparing for any potential operations changes, we have updated our RCUH FMLA Application form by adding a Part IV: Principal Investigator or Supervisor Acknowledgement. If an employee’s leave is foreseeable, the employee must notify and obtain a signature from his/her Principal Investigator or Supervisor prior to submitting their application form to RCUH.

As the policy states in section C) Responsibilities of Parties:

(1) Employee Must Request for Family Leave:

  • If leave is foreseeable, the employee shall provide his/her direct supervisor and the RCUH Human Resources Department with advance notice by submitting a Family Leave Request Form at least thirty (30) days before the requested leave is set to begin.
  • If leave is unforeseeable, the employee shall notify his/her direct supervisor and the RCUH Human Resources Department as soon as practicable.

For more information and the updated FMLA Application Form, please visit 3.660 RCUH Family Leave Policy.

If you have any questions, please contact us via email at [email protected].

RCUH’s 2016-2017 Benefit Open Enrollment Sessions – PowerPoint and Other Information

To:      All RCUH Regular 50-100% FTE Employees

The RCUH Open Enrollment Sessions have started and will continue through May 9, 2016. We encourage you to sign up for a live Open Enrollment sessions. However, for those of you who are unable to attend an upcoming Open Enrollment Session, we are providing you with a copy of the following information:

  1. RCUH Open Enrollment Benefits Informational Packet
  2. Copy of the Open Enrollment PowerPoint Slides

If you would like a copy of the Open Enrollment PowerPoint (Medical/Dental) with Voice-Over Presentation, please email [email protected].

IMPORTANT REMINDERS:

  • All Health Benefit Enrollment/Change Forms are due to RCUH Human Resources no later than May 17, 2016.
  • If you are NOT making any changes to your medical/dental plan, you do NOT need to submit any forms.
  • Health Insurance Waiver Form: If you are canceling or continuing to waive health insurance, you must submit RCUH Group Health Insurance Waiver Form – RCUH Open Enrollment (Form B-5WB)
  • Flexible Spending Plans (Medical/Dependent Care) with NBS: You MUST re-enroll every year during the Open Enrollment period:
    • Medical Expense Flexible Spending Maximum: $2550/year
      • Any money left in your account at the end of the Plan year (including grace period) will be forfeited (USE IT or LOSE IT).
    • Dependent Care Flexible Spending Maximum: $5000/year
  • 2016-17 Maximum Election Amount for Flexible Spending – Transit Expense (Bus Pass and Parking Pass): New Election is $255/month

If you have any questions regarding Open Enrollment, please direct them to RCUH Benefits at [email protected].

REMINDER: RCUH’s 2016-2017 Benefit Open Enrollment Sessions – LAST CHANCE TO SIGN UP!

To:      All RCUH Regular 50-100% FTE Employees

The Annual RCUH Benefits Open Enrollment Period is here. Open Enrollment packets were sent out to all RCUH benefits-eligible employees on Friday, April 22, 2016, via email or postal mail if no email provided.  If you have not received your packet, please contact us via email [email protected] to request for a duplicate packet.  Please review ALL materials provided.

We encourage you to attend the upcoming sessions since we will be announcing significant changes on your HMSA and Kaiser medical plans.

RCUH will be going from Grandfathered to Non-Grandfathered status on all medical plans through HMSA and Kaiser. The Benefit Open Enrollment Sessions will cover the following changes:

  • New benefits to your plans as a result of changing to a Non-Grandfathered status.
  • Changes to certain services including co-payments, out of pocket maximums and co-insurance.
  • Changes in the cost of plan premiums.

If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:

Date Time Location
Monday, May 2, 2016 10:00 am to 12:00 pm Big Island – IFA Auditorium 101
1:30 pm to 3:30 pm Big Island – UH Hilo Campus Center 301
Tuesday, May 3, 2016 10:00 am to 12:00 pm Oahu – UH Manoa
Kuykendall Auditorium 101
1:30 pm to 3:30 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 314
Wednesday, May 4, 2016 10:00 am to 12:00 pm Maui – Maui Community College Pilina Multipurpose Room
1:30 pm to 3:30 pm
Thursday, May 5, 2016 10:00 am to 12:00 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 314
1:30 pm to 3:30 pm Oahu – UH Manoa,
Kuykendall Auditorium 101
Monday, May 9, 2016 10:00 am to 12:00 pm Kauai – Kauai Community College OCET 105
1:30 pm to 3:30 pm

AGENDA at each Enrollment Session:
1ST Hour – HMSA & Kaiser Presentation
2ND Hour – Question & Answers with RCUH, HMSA & Kaiser

To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page at www.rcuh.com).

 

IMPORTANT UPCOMING DATES TO REMEMBER
May 17, 2016 DEADLINE for Benefits Enrollment/Change Election Forms
July 1, 2016 Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH Human Resources at (808) 956-3100 or email [email protected] at least one week prior to the enrollment session.

TIAA-CREF Individual Retirement Counseling Sessions

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
May 10, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm
May 11, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm
May 12, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Emily Blackston at (808) 956-2326 or email [email protected] at least one week prior to the session.

RCUH’s 2016-2017 Benefit Open Enrollment Starts TODAY!

To:      All RCUH Regular Status (50-100%) FTE Employees

RCUH’s 2016-2017 Benefit Open Enrollment Session starts today. We have sent all active Regular Status (50%-100%) FTE employees the following documents via email today:

  1. Your Personalized Benefits Summary: Provides you with a chart of your current benefit plan as of April 15, 2016
  2. Benefits Open Enrollment Informational Packet
  3. Your current health plan Summary of Benefits Coverage (SBC)

If you have not received your email, please contact RCUH Human Resources via email at [email protected].

IMPORTANT REMINDERS:

  • Open Enrollment forms are due to RCUH Human Resources by May 17, 2016.
  • RCUH will be going from a Grandfathered to Non-Grandfathered Status in this upcoming plan year starting July 1, 2016. Open Enrollment Sessions are available for sign ups via Employee Self Service. Please click here for a link to our current news article.
  • Effective Date of Benefit Changes start on July 1, 2016.

Travel for Non – Immigrant Employees During Summer Season

Summer Season is approaching!  If you are on a non-immigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)

(2) Who will be traveling with you

(3) Reason for Travel

RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

  • The I-94 admission record.  Please go to www.cbp.gov/I94 after your return to check your online admission record then submit a copy of your admission record to the RCUH Human Resources office upon return to the U.S.
  • Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
  • If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B, etc.) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  Whenever an individual with a pending “change of status” petition departs the U.S., USCIS will cancel the petition since they consider the beneficiary to have “abandoned” the request.

Please email [email protected] or (808) 956-0871 if you have any questions.