Summer Season is approaching!  If you are on a non-immigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)

(2) Who will be traveling with you

(3) Reason for Travel

RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

• The I-94 admission record.  Please go to www.cbp.gov/I94 after your return to check your online admission record then submit a copy of your admission record to the RCUH Human Resources office upon return to the U.S.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B, etc.) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  Whenever an individual with a pending “change of status” petition departs the U.S., USCIS will cancel the petition since they consider the beneficiary to have “abandoned” the request.

Please email [email protected] or (808) 956-0871 if you have any questions.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 16-30, 2016 Timesheet
PAYROLL Deadline is May 2, 2016 noon
Payday for this timesheet is May 6, 2016

Next Announcement: May 9 (May 1-15)

RCUH would like to invite you to register for an upcoming EEO/Sexual Harassment Training class. The sessions are open for all RCUH employees and supervisors.

TRAINING SESSION SCHEDULE:

LOCATION	DATE	TIME
Hilo – UHH IFA Auditorium	Friday, April 22 2016	9:00am–12:00pm
Oahu – UHM, Kuykendall Auditorium	Tuesday, April 26, 2016	9:00am–12:00pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page.  If you are a current employee, log on to the Employee Self Service to select training.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Crystal Ka’aha’aina at (808) 956-6965 or email [email protected] at least one week prior to the session.

To:      All RCUH Regular Status (50-100%) FTE Employees

RCUH’s 2016-2017 Benefit Open Enrollment Session sign up starts today.  We encourage you to attend the upcoming sessions since we will be announcing significant changes on your HMSA and Kaiser medical plans.

RCUH will be going from Grandfathered to Non-Grandfathered status on all medical plans through HMSA and Kaiser. The Benefit Open Enrollment Sessions will cover the following changes:

• New benefits to your plans as a result of changing to a Non-Grandfathered status.
• Changes to certain services including co-payments, out of pocket maximums and co-insurance.
• Changes in the cost of plan premiums.

Please see below for information on the upcoming open enrollment sessions:

AGENDA at each Enrollment Session:
1^ST Hour – Carrier Presentation
2^ND Hour – Question &  Answers with Carriers

 

We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 18, 2016. Please refer to upcoming key dates listed below:

IMPORTANT UPCOMING DATES TO REMEMBER
April 20-25, 2016	Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement
May 17, 2016	DEADLINE for Benefits Enrollment/Change Election and Health Insurance Waiver (if continuing to waive health insurance) Forms
July 1, 2016	Start date of New Benefits Plan Year

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH Human Resources at (808) 956-3100 or email [email protected] at least one week prior to the enrollment session you signed up for.

TO:     RCUH Employees located on the Big Island
The University of Hawaii at Hilo has extended an offer to RCUH employees located on the Big Island to participate in an Active Shooter Training.  Please refer to the University of Hawaii at Hilo’s announcement below.

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Aloha,

The Hawai’i Police Department will present an Active Shooter presentation to educate staff and faculty on the current trends in dealing with an Active Shooter and reactions to expect from the public based on informational campaigns, and provide additional resources to help in making the best decisions for our campus community.

Date: Thursday, April 14, 2016
Time: 12:00 noon to 1:30 pm
Place: UCB 127

Topics include:

• Increasing survivability when encountering an active shooter or other types of violent situations.
• Mass violence: previous and recent incidents; best practices.
• Understanding law enforcement’s response.
• Working together to prevent such events.

Brown bag lunch is recommended.

For questions or more information, call University Relations (808) 932-7339.

Please note that the April 8^th training session scheduled in Hilo has been cancelled.  It will be rescheduled and updated registration details will be provided.  Those that have already registered will be notified of new course offerings.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 1-15, 2016 Timesheet
PAYROLL Deadline is April 18, 2016 noon
Payday for this timesheet is April 22, 2016

Next Announcement: April 19 (April 16-30)

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
April 5, 2016	Maui Community College, Kaaike Conference Room 210 310 Kaahumamu Ave., Kahului, HI 96732	9:00am – 4:00pm
April 6, 2016	Maui Community College, Kaaike Conference Room 210 310 Kaahumamu Ave., Kahului, HI 96732	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
www.tiaacref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time. Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

March 25, 2016 is the designated official day to observe both the Prince Jonah Kuhio Kalanianaole Day and Good Friday holidays.  Eligible RCUH employees will be entitled to observe the second holiday as a floating holiday within the 2016 calendar year (March 28 through December 31, 2016).

As a reminder, RCUH allows the Principal Investigators to exercise two options: (1) Designate the Floating Holiday for business/operational reasons or (2) Mutually agree with the employee to designate a Floating Holiday.

*NOTE: The Floating Holiday may be used to extend an employee’s weekend, vacation or holiday weekend. For example, Friday, March 25^th is the paid observed holiday and the floating holiday could be used on Monday, March 28^th.

The Floating Holiday will be reported on the RCUH Timesheet form on the day that it is taken under the “Special Codes” column by entering the new floating holiday “FHL” code and number of hours (based on the employee’s FTE).  For additional administration guidelines, please refer to the Current News article posted on January 12^th.

Thank you,
RCUH Payroll Staff

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
March 29, 2016	JABSOM, Medical Education Building, Room 412A	9:00am – 4:00pm
March 30, 2016	JABSOM, Medical Education Building, Room 412A	9:00am – 4:00pm
March 31, 2016	JABSOM, Medical Education Building, Room 412A	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
www.tiaacref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time. Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.