Novel Coronavirus 2019 – Information from Hawai’i’s Department of Health and U.S. Centers for Diease and Control


TO:                 All RCUH Employees

FROM:           Nelson Sakamoto, Director of Human Resources

SUBJECT:   Novel Coronavirus 2019 – Information from Hawai`i’s Department of Health and U. S. Centers for Disease Control and Prevention

For your information, the Hawai`i Department of Health and the U. S. Centers for Disease Control and Prevention have set up information sections on their respective websites on the Novel Coronavirus 2019. The information on both websites sites are being updated regularly.  Go to the links below for further information on the Novel Coronavirus 2019:

Please click here to view memo.

Payment Approval Deadline for 12/24/19 and 12/31/19

The payment approval deadline on Tuesday, December 24, and Tuesday, December 31, is 12:00 noon.  Online payment transactions approved by fiscal administrators by 12:00 noon on December 24 and 31 will be included in the daily check print and ePayment file.

The last check run for the calendar year will be on Tuesday, December 31, 2019.  Month-end processing will commence at 12:00 noon on December 31, 2019.  During this period, online purchasing, payment, and travel transactions can be initiated, but fiscal administrators will NOT have the ability to approve transactions.  Transactions approved after 12:00 noon on December 31 will NOT be included in the project reports for the month of December.

If you have any questions, please contact Maile Brooks at 988-8340 or [email protected].

New 2020 Maximum Allowable Contribution Limits for 403 (b) Supplemental Retirement Annuity (SRA) Plan

TO:      All Eligible Regular-Status Employees that wish to elect/maintain the Maximum Allowable Contribution in the Calendar Year

On November 6th 2019, the Internal Revenue Service (IRS) announced cost-of-living adjustments increasing the maximum dollar contributions for pension plans and other retirement-related plans for 2020. Effective January 1, 2020 maximum contribution limits have increased (see Table below):

2019 Maximum New 2020 Maximum

Effective January 1, 2020

Under 50 years old $19,000.00 $19,500.00
50 years old and above $25,000.00 $26,000.00

Before you can elect to contribute to a SRA Account, please make sure to enroll in a Supplemental Retirement Annuity (SRA) account on-line with TIAA. Please go to to create an account or call TIAA at (800) 842-2252.

If you have previously elected the maximum allowable contribution, you must submit a new Agreement for Salary Reduction Form (B-6) if you wish to maintain the maximum allowable contribution amount for the TIAA Supplemental Retirement Annuity (SRA) plan if you have elected. The RCUH does NOT automatically adjust your SRA contributions to the revised IRS Maximums.

If you are interested in electing the maximum contribution amount for 2020, please do the following:

  1. Complete the Agreement for Salary Reduction Form (Form B-6).
  2. Submit the form to RCUH Human Resources no later than December 23rd 2019 (if you would like to contribute for the effective date 12/16/19, which is the 1st pay period for the 2020 Calendar Year) via the options below:
    1. Scan/email to [email protected]
    2. Fax to (808) 956-5022
    3. Mail to:

John A. Burns Hall, 4th Floor Makai Wing

1601 East-West Road

Honolulu, HI  96848

If you have any questions, please contact RCUH Human Resources Department’s Benefits Office via email at [email protected] or contact them at (808) 956-3100.

Thank you and Happy Holidays!

Attachment: 2020 TIAA IRS Limit Flyer

Observance of Christmas Day & New Year’s Day Holidays; Early Timesheet Deadline – Dec 31, 2018 – 12:00pm (for pay period Dec 16-31)

To: Principal Investigators and Project Managers/Administrators

From: Nelson Sakamoto, Director of Human Resources

SUBJECT:   (1) Observance of Christmas Day & New Year’s Day Holidays          (2) Early Timesheet Deadline 12:00pm, Monday, Dec 31, 2018
(for Pay Period December 16-31, 2018)

Observance of Christmas & New Year Holiday:  As the end of 2018 nears, the RCUH would like to remind all Principal Investigators and Project Managers of the upcoming holidays.  This year, both the Christmas Day (December 25, 2018) and the New Year’s Day (January 1, 2019) Holidays fall on a Tuesday. Both holidays will be observed on these calendar days.

If any of your RCUH employees are required to work on Tuesday, December 25, 2018 and/or Tuesday, January 1, 2019 they will receive both holiday pay (based on the employee’s FTE) and regular pay for all hours worked on these paid holidays.  There will be no floating holidays allowed for these two holidays.

No Administrative Time-Off for Eves:  The Governor is not authorizing paid administrative leaves for the both holiday eves. The RCUH encourages all Principal Investigators and Project Managers/Administrators to allow your RCUH employees to take vacation time-off during the holiday season.

EARLY DEADLINE for RCUH Timesheets – Pay Period December 16-31, 2018:  Due to the New Year’s Day Holiday and the shortened workweek we need all projects to submit your RCUH employees’ online timesheets by 12:00 Noon, Monday, December 31, 2018. The RCUH Online Timesheets will be available for your input/submission by Thursday, December 27, 2018.

We wish all of you and your families a safe and happy holiday season.

Memorandum from Nelson Sakamoto, Director of Human Resources

Coming Soon: Attachment B and Position Request Revamp!

Attention all Principal Investigators, Supervisors, Fiscal Administrators and Administrative Staff:

 RCUH will soon complete a revamp of the Attachment B and Position Request processes with a tentative launch date of late July 2018. As a brief overview, the Attachment B form will be moved from the Financial Portal to the Human Resources Portal and will be merged with the Position Request form. In addition, new features have been added to streamline the overall review process.

A training session is scheduled for Tuesday, July 17, 2018 via HITS from 10:00 a.m. to 12 noon to guide you through the revised process.  We highly encourage users at all access levels to attend.

Registration is available through the RCUH Training Portal. If you need access to the RCUH Training Portal, please complete this form. If you any need assistance with registration, please contact RCUH Corporate Services at (808) 988-8314/8315.

Please contact [email protected] or (808) 956-7262 with any questions or for additional information.  

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.