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Virtual Forum: Foreign Intrusion into Academic Research & Training

Thursday, April 29, 2021
9:00-11:00 a.m.
Register on Eventbrite

Academic espionage. Intellectual property theft. While these may sound similar to themes from a spy film, foreign governments have been seeking to influence, interfere, and, in some cases, steal research from American universities for many years.

Although most foreign students, researchers, or professors are studying or working in the U.S. for legitimate reasons, it is important for researchers to be aware of the ongoing threat of foreign intrusion into academia. Join us at RCUH’s annual forum “Foreign Intrusion into Academic Research & Training” on Thursday, April 29, 2021 at 9:00 a.m. Learn how and why U.S. adversaries are infiltrating our research community with speakers from the:

  • Defense Counterintelligence and Security Agency (DCSA)
  • Naval Criminal Investigative Service (NCIS)
  • University of Hawai’i

RCUH INFO ONLY – January 26-27: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

UPDATED: Please be aware that all sessions have been booked. If you would like to schedule, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings July 12-14. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

DatesLocation
Wednesday, January 26Virtual
Thursday, January 27Virtual

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.


Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

UPDATE – Problem with Payments – January 4, 2022

The RCUH Financial Portal is back in operation and you may resume approving transactions in the Financial Portal.

On Tuesday, January 4, 2022, we encountered a system error which affected our end of day business processing and consequently checks could not be printed.  Vendor payments approved on Tuesday, January 4, 2022 will be processed a little later than normal on January 5, 2022.

We sincerely apologize for the inconvenience this has caused, and we appreciate your patience.

Problem with Payments – January 4, 2022

On Tuesday, January 4, 2022, we encountered a system error which affected our end of day business processing and consequently checks could not be printed.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation. At this time, online purchasing, payment, and travel transactions cannot be approved until the issue is resolved. 

We apologize for the inconvenience and appreciate your patience.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Wednesday, 01/05/22 6:00 PM to 7:00 PM

All RCUH Human Resources online systems will be down on Wednesday, 01/05/22 at 6:00 PM (HST) to 7:00 PM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

2022 Updates to UH WH-1 Form and IRS Standard Mileage Rates

Effective January 1, 2022, the following updates were made:

  • UH WH-1 Form – The University of Hawaii Statement of Citizenship and Federal Tax Status form has been updated for 2022. The new form may be found in the RCUH Procurement and Disbursing Document Library. Previous versions of the UH WH-1 Form will no longer be valid.
  • Standard mileage rates – The Internal Revenue Service has updated the standard mileage rates used to calculate the deductible costs of operating an automobile (includes cars, vans, pickups, and panel trucks) for business or charitable purposes. The 2022 rates are as follows:
$0.585per mile driven for business purposes, increased from $0.56 in 2021
$0.14per mile driven in service of charitable organizations (rate for volunteers)

Should you have any questions, please contact Charlene Gibo at [email protected].

2021 Aloha United Way Campaign Update

We are pleased to share the success of RCUH’s 2021 Aloha United Way Campaign. We are very grateful for the support and contributions that RCUH made this year. Not only did we increase overall participation, but together we have committed to aiding our community through our pledges to Aloha United Way.

One of the most significant changes that occurred this year compared to past campaign years is the introduction of the AUW ePledge online giving platform, where our employees were able to donate easily and effortlessly to the agency of their choice. It is our belief that when given the opportunity to see your donation made to one of the many agencies of AUW, it feels more impactful and meaningful.

Not only have we steered our direction towards online giving, we also noticed an increase in this year’s participation. We had three times (3x) the number of total participants than last year! It seems appropriate to say that providing a convenient source to pledge and a variety of ways in which to do so has made a huge impact on RCUH’s AUW campaign.

We again would like to sincerely thank you all for your donations this year and will be looking forward to another successful campaign in 2022.

RCUH HR INFO ONLY – 2022 Washington State Long Term Care Tax (WA Care Fund)

TO:  RCUH Employees working/residing in Washington State

Please be advised that WA 2022 Washington State Long Term Care Tax (WA Care Fund) has been put on hold per the State of Washington Governor.  RCUH will not deduct from your wages as stated in this announcement until further notice.

For more information please refer to the link:  https://wacaresfund.wa.gov/  

Also for your reference here is a link to an article:  https://www.seattletimes.com/seattle-news/politics/gov-inslee-democratic-legislative-leaders-put-the-brakes-on-wa-cares-payroll-tax-for-long-term-care/

Procurement Policy Updates

The following procurement policies have been updated on the RCUH website effective December 27, 2021.

Should you have any questions, please contact Erin Yoda at [email protected].

RCUH Vendor Payments for Monday, December 27, 2021

Due to unforeseen circumstances, we will not be mailing or printing vendor checks on Monday, December 27, 2021.  Vendor checks for payments approved on Thursday, December 23, 2021 will not be mailed until we resume business operations on Tuesday, December 28, 2021.  Vendor payments approved on Monday, December 27, 2021, will be processed on Tuesday, December 28, 2021. 

The Financial Portal will remain open and you may process and approve online purchase orders, payments, and travel.  However, RCUH transactions for UH Extramural accounts will NOT be transmitted and posted to the UH Kuali Financial System until we resume business operations.

We apologize for any inconvenience this may cause and thank you for your understanding.

RCUH HR IMPORTANT – No further applications for the RCUH Tuition Expense Reimbursement Policy being accepted for remainder of the Fiscal Year 2022 due to a Lack of Funds

TO:  Principal Investigators & Regular Status Employees (100% FTE and 12 months continuous service)

On behalf of Nelson Sakamoto, RCUH Director of Human Resources, please see the attached Memorandum (No Further applications for the RCUH Tuition Expense Reimbursement Policy being accepted for remainder of Fiscal Year 2022 due to a Lack of Funds) – 1 page.