Payroll Deadlines for December 2009

TO: All PIs and FOs
Though we are still in November, please note the following important payroll deadlines for December 2009. In particular, please note that the payroll deadline for the 12/16 – 12/31/09 pay period is Thursday, December 31, 2009. Please plan accordingly.

(1) December 11, 2009 (Friday): Deadline for all retroactive payroll correction and adjustment requests for 2009. Pay period ending 12/15/09 is the last payroll in 2009 and the last chance for retroactive payroll adjustments to be processed in the current payroll year. Any adjustments posted after pay period ending 12/15/09 will be considered 2010 earnings/adjustments and will NOT be included in the employee’s W-2 form for 2009.

(2) December 16, 2009 (Wednesday) – 12:00 noon: Payroll deadline for the 12/01 – 12/15/09 pay period

(3) December 30, 2009 (Wednesday): Last Special Check Run for 2009. Please be sure to submit Special Check Run requests by end-of-day on Monday, December 28, 2009. Please note that checks processed on this check run will be dated January 4, 2010 and are considered earnings for 2010.

(4) December 31, 2009 (Thursday) – 12:00 noon: Accelerated payroll deadline for the 12/16 – 12/31/09 pay period. The web timesheets will be available from Tuesday, December 29, 2009.

If your project is affected by campus or office closures during this time, please plan now to find alternate locations or means to submit your online timesheets by the December 31st payroll deadline.

Should you have any questions, please email us at [email protected].

RCUH Payroll Staff