Year End Reminders for ALL RCUH Employees

TO: All RCUH Employees

(1) Please take the time now to verify your name and address information on the RCUH Employee Self Service (ESS) system to ensure that our records are accurate. Your name and mailing address, as it appears on ESS, is what will appear on your 2009 Wage & Tax Statement (W-2 form), or other tax forms, which will be mailed to you in January 2010.

An incorrect mailing address may cause delay in the delivery of your W-2 form. Please remember that you will be assessed a $10.00 reissue fee if you have to request for a duplicate W-2 form to be issued for any reason.

If changes are necessary, please be sure to update your information on the Employee Self-Service system by Wednesday, December 23, 2009.

(2) Please also review your pay advices in ESS (“View Paycheck”) to make sure that your pay and TAX information is correct. The 12/01 – 12/15/09 pay period is the last pay period in 2009; all corrections and adjustments must be posted by then to be reflected on your 2009 W-2 form.

Please contact your Principal Investigator, or project administrator, by November 30, 2009 if there is a need to make any corrections to your pay or taxes.
(3) Employees who claimed an exemption from the withholding of federal income tax on their W-4 form in 2009, must submit another W-4 form if they wish to claim an exemption for 2010. You may submit a new W-4 form on the Employee Self Service system. Please be sure to change the year in the box under “Claim Exemption” to 2010.

Employees who wish to change their marital status and/or withholding allowance on Federal form W-4 or Hawaii State form HW-4 for the upcoming 2010 tax year may do so on the ESS system after January 1, 2010.

To access our Employee Self Service (ESS) system, please click on the Employee Self Service link on the RCUH home page at and follow the instructions on the “Overview” page.

For questions or problems with your ESS login or password, please email us at [email protected].

For W-2 related questions, please e-mail our RCUH Payroll staff at [email protected].