The Resource – HR Newsletter

The Resource

Volume 13 Issue 4
April 22, 2010



All eligible employees should have received their Open Enrollment benefits packets in the mail on/around April 21, 2010.  Unfortunately, there was an error in the 2010-11 Kaiser Benefits Summary.  It was incorrectly noted that Physician’s Office Visits (outpatient) were covered at “No Charge”; however, there is $15 per visit charge for members. 


Click here for the corrected Kaiser Benefits Summary. 

We sincerely apologize for this error.  Please contact Kristen Stevens at (808) 956-6979 or [email protected] if you have any questions or concerns. 

FLEXIBLE SPENDING PLAN – Plan Year 2009-10 Reimbursements

2 MONTHS LEFT…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2010).  Services must be incurred during the plan year ending June 30, 2010.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).  You may contact the Benefit Services of Hawaii at (808) 538-8900 to obtain an updated status of your account. Reimbursement forms can be obtained by downloading the form from    We urge all employees to submit their reimbursement forms to Benefit Services of Hawaii, Inc. in a timely manner.  Although services MUST be incurred by June 30, 2010, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!


The RCUH Benefits Open Enrollment Period (BOEP) has begun!!  Eligible employees should have received their BOEP packets in the mail on/around April 21, 2010. Please review ALL of the materials provided. If you do not receive a packet from our office by Monday, April 26, 2010 please contact Kristen Stevens at [email protected] or (808) 956-6979 to request for a duplicate packet.  For more information regarding Open Enrollment, please go to the 4/21/2010 Current News article, RCUH Benefits Open Enrollment 2010-2011.



Thank you to everyone who generously donated to the RCUH Hawaii Food drive.  Your donations will help assist The Hawaii Food Bank in fighting hunger in Hawaii. Mahalo for giving and making a difference in another’s life!


Projects/Employees must follow “doctors orders” when it pertains to an employee’s ability to report to work.  Physician certifications which indicate the period of time the employee is incapacitated and unable to work must be strictly followed. If an employee would like to return to work prior to the date certified by their physician, the employee must obtain a revised physician’s certification specifically indicating that he/she may return to work (full duty/no restrictions).  Premature return to work of an employee may result in safety/health problems for the employee and staff. 


Employees who have been limited by their doctors to light duty work, must coordinate their return to work with their supervisor AND the RCUH Human Resources Department PRIOR to their return. 


Please contact Jill Niitani at [email protected] or 956-8376, if you have any questions or concerns.


Federal law requires that there be no discrimination against any employee or applicant for employment because of the individual’s race, color, religion, sex, national origin, age, or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions or privileges of employment (see 3.110 RCUH Equal Employment Opportunity Policy). Federal law also prohibits retaliation against any employee who files a charge of discrimination or who cooperates with the EEOC’s investigation of a charge. The EEOC is committed to protecting employees who file charges, who complain about discrimination or who are witnesses during an investigation including, if necessary, further court proceedings. It is the policy of the Research Corporation of the University of Hawaii to provide an impartial and complete investigation of any charge of discrimination filed with the EEOC. Furthermore, it is the policy of the Research Corporation of the University of Hawaii to provide full disclosure to the Charging Party involved of any investigation filed with the RCUH, the Hawaii Civil Rights Commission or EEOC. If you wish to report an instance(s) of discrimination, please contact Nelson M. Sakamoto, Director of Human Resources at (808) 956-3100.

The RCUH Sexual Harassment Policy ( Human Resources Policy 3.120) ensures everyone can work with security, dignity, and freedom from sexual harassment. Sexual Harassment is illegal under the Civil Rights of 1964. An employee who feels he/she is a victim of sexual harassment should contact his/her immediate supervisor, project manager, Principal Investigator, or the RCUH Director of Human Resources (956-3100 or [email protected]). The complainant shall complete the EEO Complaint Form (see RCUH Human Resources Policy 3.110 attachment 2). All complaints received will be kept confidential. All complaints received regarding the employee’s supervisor, project manager or Principal Investigator should be reported to the RCUH Director of Human Resources immediately.