Year-End Reminders

To:  RCUH Employees:

Subject:  Year-End Reminders


(1)          Update Personal Information


Please verify your name, mailing address and e-mail information via the RCUH Employee Self Service (ESS) system to ensure that our records are accurate.  Your name and mailing address, as it appears on ESS, is what will appear on your 2010 Wage and Tax Statement (W-2 form) which will be available in January 2011.


Any changes should be completed in ESS by Sunday, December 26, 2010.   Please refer to the 2010 RCUH HR Personnel Action & Payroll Schedule for ESS blackout dates.


(2)          Review Pay Statements


Please review your paycheck information on ESS to make sure that your pay and tax information is correct.  The 12/01 – 12/15/10 pay period is the last pay period in 2010; all adjustments must be posted by then to be reflected on your 2010 W-2 form.  Please contact your Principal Investigator or Project Administrator immediately if corrections are required.


(3)          W-4 Exemptions for 2011


Employees who claimed an exemption from Federal Income Tax withholdings on their W-4 form in 2010 must submit another W-4 form for 2011 via ESS by February 16, 2011.   Please make sure that the year indicated is 2011.  Applicable employees will also be notified of this IRS requirement by email in December and January.


(4)          Tax Status and Withholdings


Employees who wish to change their marital status and withholding allowances on Federal form W-4 or Hawaii State form HW-4 for the upcoming 2011 tax year may do so on the ESS after January 1, 2011.


To access the RCUH ESS system, please click on the “Employee Self-Service” link from the RCUH home page at


For questions regarding your ESS login or password, please e-mail [email protected].


For payroll related questions, please e-mail the RCUH Payroll staff at [email protected].