THE RESOURCE – HR NewsletterDeadline: February 7, 2011Cancellation Date: February 28, 2011 (COBRA Effective March 1, 2011)Fax to:  (808) 956-5022 and write “Attention: Benefits Department” or

The Resource

Volume 14 Issue 1
January 21, 2011

 

FINAL REMINDER: HEALTH INSURANCE (STUDENT DEPENDENTS)
RCUH requires all employees with dependent(s) between the ages of 19-24, to submit proof of full-time student status each Spring and Fall semester after their dependent(s) reaches the age of 19 in order to continue coverage under the RCUH’s group health plans. The certification required is a copy of the dependent’s college registration slip or class schedule. The registration slip (or class schedule) should clearly indicate the student’s name, name of the accredited college/university, and full-time status (defined as taking 12 or more credit hours per semester).

Mail to: RCUH Human Resources Office, 2530 Dole St., Sakamaki Hall D-100, Honolulu, HI  96822

Please attention the registration slip or class schedule to the “RCUH BENEFITS DEPARTMENT” for prompt review and to ensure that coverage is not cancelled. Failure to submit this certification by the deadline will result in IMMEDIATE CANCELLATION of your dependent’s coverage under RCUH’s group medical/dental plans (No Exceptions). Your dependent will then be given the option to continue his/her health insurance under COBRA, but will be required to pay 102% of the monthly premium (detailed information will be provided at that time). If you have any questions, please contact Kristen Stevens (808) 956-6979.

 

REPORT WORK-RELATED INJURY/ILLNESS TO YOUR PRINCIPAL INVESTIGATOR

RCUH employees are required to report ALL work-related injuries/illnesses immediately after its occurrence to their immediate supervisor. All “lost time” due to the work-related injury must be certified by the employee’s primary treating physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications. For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) or email kstevens@rcuh.com.    

 

2010 OUTSTANDING EMPLOYEE OF THE YEAR
Thank you to all Principal Investigators who have taken the time to identify your exceptional employee who has made a significant contribution to your project in the year 2010. An awards luncheon to recognize and honor these outstanding employees will be held on Friday, February 25, 2011, 11:00 a.m. at the Japanese Cultural Center of Hawaii. Everyone is invited (must R.S.V.P.).

Click here for more information about the luncheon and a list of the nominees.

If you have questions, please contact Sharon Tamanaha at stamanaha@rcuh.com.

Flexible Spending/Pre-Tax Transportation Plan Administration Change:

As a reminder, on January 1, 2011, the RCUH Flexible Spending Accounts are now administered by Total Administrative Services Corporation (TASC), previously Benefit Services of Hawaii, Inc. (BSHI).  All participants were provided personalized reimbursement claim forms, a “TASC” debit card, and additional information regarding claims processing procedures and administration details.

 

Should you need additional forms or have any questions contact TASC’s Customer Service at www.tasconline.com or 1-800-422-4661.

 

Flexible Spending Medical Expense Reimbursement Accounts

As of January 1, 2011, Over-the-Counter (OTC) drugs must be prescribed by a physician to be considered an eligible expense under the Flexible Spending Plan. Participants have received multiple notices from BSHI/TASC & the RCUH.  As a reminder, we will NOT be able to make any exceptions to this IRS regulation.  For more information regarding this change, go to the Health Care Reform Bill website at www.healthcare.gov. 

IMPORTANT Dates to Remember (February):

2/1

Payroll Deadline – 12:00 noon for PE 1/31/11

2/7

Pay Day

2/7-2/9

Web Time Preview 1

2/9

PAF Deadline

2/10

HRAMP Deadline

2/10-2/11

Web Time Preview 2

2/14-2/15

Web Time Input

2/16

Payroll Deadline– 12:00 noon for PE 2/15/11

2/17-2/22

Web Time Preview 1

2/21

HOLIDAY – President’s Day

2/22

Pay Day

2/22

PAF Deadline

2/23

HRAMP Deadline

2/23-2/24

Web Time Preview 2

2/25-2/28

Web Time Input

IMPORTANT Dates to Remember (March):

3/1

Payroll Deadline – 12:00 noon for PE 2/28/11

3/7

Pay Day

3/7-3/9

Web Time Preview 1

3/9

PAF Deadline

3/10

HRAMP Deadline

3/10-3/11

Web Time Preview 2

3/14-3/15

Web Time Input

3/16

Payroll Deadline– 12:00 noon for PE 3/15/11

3/22

Pay Day

3/22-3/24

Web Time Preview 1

3/24

PAF Deadline

3/25

HOLIDAY – Prince Kuhio Day

3/28

HRAMP Deadline

3/28-3/29

Web Time Preview 2

3/30-3/31

Web Time Input

TIMESHEETS FOR THE MONTH OF January – February:
January 16-31

February 1-15

February 16-28

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

The Principal Investigator’s Corner



REPORTING Work-Related Injury/Illness TO RCUH HR

All supervisors and/or designated project personnel must report any work-related injury/illness to the RCUH Human Resources Department within 24 hours from the occurrence. “Reporting” consists of completing, faxing, and mailing the Supervisor’s Report of Industrial Injury Form and Employee/Claimant Consent Form (both forms available as attachments in the WC Policy (3.580)). During the initial notification process, the supervisor must give the injured employee the Worker’s Compensation (WC) memo (signed by our Director of Human Resources) explaining WC procedures ensuring proper administration of the claim.  This memo can be found as an attachment at the bottom in the WC Policy (3.580). Any questions regarding the content of the policies and/or clarification of WC benefits and procedures should be directed to Jill Niitani at (808) 956-8376.