The Resource
Volume 14 Issue 4
April 21, 2011
FLEXIBLE SPENDING PLAN – Plan Year July 1, 2010-June 30, 2011 Reimbursements
2 MONTHS LEFT…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2011). Services must be incurred during the plan year ending June 30, 2011. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS). You may contact Total Administrative Services Corporation (TASC) at 1-800-422-4661 to obtain an updated status of your account or login to your account at www.tasconline.com. We urge all employees to submit their reimbursement forms to TASC in a timely manner. Although services MUST be incurred by June 30, 2011, you have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!
PY 2011-12 ANNUAL BENEFITS OPEN ENROLLMENT PERIOD (BOEP)
The RCUH Benefits Open Enrollment Period (BOEP) has begun!! Eligible employees should have received their BOEP packets in the mail on/around April 20, 2011. Please review ALL of the materials provided. If you do not receive a packet from our office by Monday, April 25, 2011 please contact Dayna Tsue at [email protected] (808) 956-8953 to request for a duplicate packet. For more information regarding Open Enrollment, please go to the 4/18/2011 Current News article, RCUH Open Enrollment 2011-2012.
To make changes to your RCUH Benefits, please complete the Health Insurance & Flexible Spending Enrollment form (Document 2) in your BOEP packets, and return it to our office no later than Thursday, May 19, 2011.
BENEFITS OPEN ENROLLMENT MEETINGS
We will be having three (3) Open Enrollment benefits meetings this year. The meetings will be held on Oahu (University of Hawaii at Manoa campus) and broadcasted to various sites on the outer islands. Representatives from our health/flexible spending vendors will be available to answer your questions. We encourage all employees to take the time to learn about your benefits options to ensure you are electing the best plan(s) to meet your needs.
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BIG ISLAND Media Services Room 350 |
KAUAI Learning Center Room 122 |
LANAI |
MAUI/MOLOKAI Ka’aike Room 105 |
OAHU Kuykendall Hall 201 |
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Friday, April 29, 2011 10:00 am – 12:00 pm
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Friday, April 29, 2011 10:00 am – 12:00 pm
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*This session will be recorded and will be available for future viewing. |
Friday, April 29, 2011 10:00 am – 12:00 pm
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Friday, April 29, 2011 10:00 am – 12:00 pm
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Wednesday, May 4, 2011 10:00 am – 12:00 pm |
Not Available |
Not Available |
Wednesday, May 4, 2011 10:00 am – 12:00 pm |
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Friday, May 6, 2011 1:00 pm – 3:00 pm |
Friday, May 6, 2011 1:00 pm – 3:00 pm |
Friday, May 6, 2011 1:00 pm – 3:00 pm |
Friday, May 6, 2011 1:00 pm – 3:00 pm |
*Meetings are accessible for individuals with disabilities. To request an accommodation due to your disability, please call Dayna Tsue at (808) 956-8953 or email [email protected].
STUDENT EMPLOYMENT
All RCUH Student Assistant employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status´ electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validate student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Continuation of student employment:
Project/Student must submit a Student Verification for the Fall 2011 semester by August 31, 2011. Failure to submit student verification by the indicated deadline will result in termination of student employment.
Employment during summer break:
Student assistants who are enrolled for the Fall 2011 and are NOT taking any classes during the summer time, are eligible to work up to 40 hours per week.
Termination of student employment:
Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system by May 24, 2011.
Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.
RCUH HAWAII FOODBANK FOOD DRIVE
RCUH is accepting food and monetary donations for the Hawaii Foodbank now through April 28, 2011. All donations are tax-deductible. Let’s all make a difference by sharing what we have. Mahalo for giving!
Click Here for Locations for Food Drop-off & *Monetary Donations
IMPORTANT Dates to Remember (May):
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5/2 |
Payroll Deadline – 12:00 noon for PE 4/30/11 |
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5/6 |
Pay Day |
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5/5-5/9 |
Web Time Preview 1 |
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5/9 |
PAF Deadline |
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5/10 |
HRAMP Deadline |
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5/10-5/11 |
Web Time Preview 2 |
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5/12-5/13 |
Web Time Input |
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5/16 |
Payroll Deadline– 12:00 noon for PE 5/15/11 |
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5/20 |
Pay Day |
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5/20-5/24 |
Web Time Preview 1 |
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5/24 |
PAF Deadline |
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5/25 |
HRAMP Deadline |
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5/25-5/26 |
Web Time Preview 2 |
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5/27-5/31 |
Web Time Input |
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5/30 |
HOLIDAY – Memorial Day |
IMPORTANT Dates to Remember (June):
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6/1 |
Payroll Deadline – 12:00 noon for PE 5/31/11 |
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6/6-6/8 |
Web Time Preview 1 |
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6/7 |
Pay Day |
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6/8 |
PAF Deadline |
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6/9 |
HRAMP Deadline |
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6/9-6/13 |
Web Time Preview 2 |
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6/10 |
HOLIDAY – King Kamehameha Day |
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6/14-6/15 |
Web Time Input |
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6/16 |
Payroll Deadline – 12:00 noon for PE 6/15/11 |
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6/22 |
Pay Day |
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6/22-6/24 |
Web Time Preview 1 |
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6/24 |
PAF Deadline |
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6/27 |
HRAMP Deadline |
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6/27-6/28 |
Web Time Preview 2 |
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6/29-6/30 |
Web Time Input |
TIMESHEETS FOR THE MONTH OF April-May:
April 16-30
May 1-15
May 16-31
SSE Timesheet (Form D-9c)
2011 Personnel Action & Payroll Calendar
2011 Special Check Calendar
The Principal Investigator’s Corner
SUMMER HIRING
Summer is the busiest season for the RCUH Human Resources Department. In addition to being our peak hiring season, it also coincides with our Benefit Open Enrollment, Fiscal Year End, Annual Performance Evaluations and Pay Increases.
In anticipation of the peak hiring season, we ask all Principal Investigators and Project Administrators to review and adhere to the deadlines below to ensure that all hires are reviewed and approved without delay. We appreciate your cooperation and assistance.
Selections for Regular Hires: minimum of 10 business days before target date of hire.
Non-Recruited Hires (Temporary, Specialized Service, Student Assistants, and Intermittent hire): minimum 7 business days before target date of hire.
Group Hires (6 or more employees): minimum of 15 business days before target date of hire.
Missing documents pertaining to the selection and/or incomplete new hire documents may cause the hire date to be delayed. A formal offer of employment is made by the Principal Investigator only AFTER receiving approval to hire from the RCUH Human Resources Department. Hire dates will be confirmed by our office via email. All new hires & rehires are NOT approved to start working until their hire date has been confirmed by the RCUH Human Resources Office.
Please contact Sharon Vong at [email protected] or 956-7307 if you have any questions.