The Resource
Volume 14 Issue 9
September 22, 2011
DEADLINE – SEPTEMBER 30, 2011 for FLEXIBLE SPENDING PLAN REIMBURSEMENTS
You have until September 30, 2011 to submit reimbursement forms for your Flexible Spending Plans for services or expenses incurred during the JULY 1, 2010 – JUNE 30, 2011 plan year. NO exceptions will be made if National Benefit Services, Inc. (NBS) does not receive ALL required documents by September 30, 2011. Reimbursement forms and receipts should be submitted directly to NBS (contact information is listed at the bottom of the reimbursement form). Additional reimbursement forms can be downloaded from the RCUH website at www.rcuh.com by clicking on Human Resources. If you have questions or need your account balance, please call NBS at (800) 274-0503.
The end of the year is approaching quickly. Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2011. Excess vacation is any vacation hours over the allowable carryover amount.
Employees who may be subject to losing vacation on January 1, 2012 will be sent a courtesy notice from our office at the end of September. Employees should update their email addresses via their Employee Self-Service account to ensure timely receipt of the email.
To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year. Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance. If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately. If you did not receive a notice and would like to find out your current vacation balance, you may view this at the bottom of your online pay statements by accessing your Employee Self-Service accounts. There will be NO exceptions to vacation carryover/forfeiture amounts.
Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave. Vacation is calculated and accrued on a semi-monthly basis. There are two vacation plans administered by the RCUH:
1) Vacation Plan A (RCUH Standard Vacation Policy): Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year. The maximum accumulation/carryover shall not exceed 10 workdays*.
2) Vacation Plan B (Non-Standard Vacation Policy): Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*.
* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).
Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements. Be sure to read and understand the vacation policy and how it applies to you. You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation. If you have any questions please call (808) 956-8953 or email [email protected].
TIAA-CREF’s Retirement/Financial Planning Counselor, Jon Holu, will be on the UH Manoa campus on Friday, October 14, 2011 to give a group presentation on the RCUH Group Retirement Annuity (GRA) and Supplemental Retirement Annuity (SRA) plans. Employees will have the opportunity to freely ask questions about their plan benefits, allocation options, etc. This presentation will be at 1:00pm – 3:30pm and will be broadcasted via HITS to accommodate employees on the outer islands (Big Island, Maui, and Kauai).
Big Island (UH Hilo): Media Services Room 359
Oahu (UH Manoa Campus): Kuykendall Hall, Room 201
Kauai (Kauai CC): Learning Resource Center, Room 122
Maui (Maui CC): Ka’aike Room 105A
Space is limited, so we encourage all employees to sign-up as soon as possible to guarantee a seat at one of these presentations. To reserve a seat, please email Dayna Tsue at [email protected] or call (808) 956-8953 no later than Monday, October 10, 2011.
“LIGHT/MODIFIED DUTY” REQUESTS
As a reminder, any requests for light/modified duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work. This is to ensure that your physician is fully aware of your essential job functions/duties before making a determination on whether you are able or unable to perform these functions/duties safely.
Employees are NOT authorized to return to work on light or modified duty status without first receiving approval from the RCUH HR Department. It is important to note that Light/Modified duty accommodations (if available) would be provided on a “temporary” basis. If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].
IMPORTANT Dates to Remember (October):
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10/3 |
Payroll Deadline – 12:00 noon for PE 9/30/11 |
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10/6-10/10 |
Web Time Preview 1 |
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10/7 |
Pay Day |
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10/10 |
PAF Deadline |
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10/11 |
HRAMP Deadline |
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10/11-10/12 |
Web Time Preview 2 |
|
10/13-10/14 |
Web Time Input |
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10/17 |
Payroll Deadline – 12:00 noon for PE 10/15/11 |
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10/21 |
Pay Day |
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10/21-10/25 |
Web Time Preview 1 |
|
10/25 |
PAF Deadline |
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10/26 |
HRAMP Deadline |
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10/26-10/27 |
Web Time Preview 2 |
|
10/28-10/31 |
Web Time Input |
IMPORTANT Dates to Remember (November):
|
11/1 |
Payroll Deadline – 12:00 noon for PE 10/31/11 |
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11/4 – 11/8 |
Web Time Preview 1 |
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11/7 |
Pay Day |
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11/8 |
PAF Deadline |
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11/9 |
HRAMP Deadline |
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11/9-11/10 |
Web Time Preview 2 |
|
11/11 |
HOLIDAY – Veterans’ Day |
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11/14–11/15 |
Web Time Input |
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11/16 |
Payroll Deadline – 12:00 noon for PE 11/15/11 |
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11/21-11/23 |
Web Time Preview 1 |
|
11/22 |
Pay Day |
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11/23 |
PAF Deadline |
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11/24 |
HOLIDAY – Thanksgiving Day |
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11/25 |
HRAMP Deadline |
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11/25-11/28 |
Web Time Preview 2 |
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11/29-11/30 |
Web Time Input |
TIMESHEETS FOR THE MONTH OF September-October:
September 16-30
October 1-15
October 16-31
SSE Timesheet (Form D-9c)
2011 Personnel Action & Payroll Calendar
2011 Special Check Calendar
The Principal Investigator’s Corner
LIGHT DUTY ACCOMMODATIONS
If your employee requests for light duty accommodations, you (as Principal Investigator) and the employee’s supervisor MUST coordinate a review with the RCUH Human Resources Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE the employee is allowed to return to work. This is to ensure that the employee’s physician is fully aware of the employee’s essential job functions and duties before making a determination on whether the employee is able or unable to perform these functions/duties safely.
Projects are NOT authorized to allow an employee to return to work on light duty status without first receiving approval from the RCUH Human Resources Department. If you have any questions, please contact Jill Niitani at (808) 956-8376 or [email protected].
2011 RCUH OUTSTANDING EMPLOYEE OF THE YEAR – Accepting Nominations
RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through October 31, 2011.
This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.
Any Regular RCUH employee or groups of RCUH employees are eligible for the program. Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category. If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.
2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):
1. Outstanding Researcher/Project Manager/Professional (Exempt status position)
2. Outstanding Project Support Staff (Non-Exempt status position)
For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.
DEADLINE to submit nomination(s): October 31, 2011
The 2011 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 24, 2012.