The Resource
Volume 15, Issue 8
August 22, 2012
DEADLINE – SEPTEMBER 30, 2012 – FLEXIBLE SPENDING PLAN REIMBURSEMENTS
The 2011-2012 Flexible Spending Plans have ended on June 30, 2012. You have 1 month left to submit reimbursement forms for services incurred during the plan year JULY 1, 2011 – JUNE 30, 2012 (Deadline: September 30, 2012). Reimbursement forms and receipts may be mailed, faxed, or emailed directly to NBS (contact information is listed at the top of the reimbursement form). You can also request for your reimbursements via NBS’s secured website at www.nbsbenefits.com.
We encourage everyone to submit reimbursement forms and receipts now in the event that additional information is required. NO exceptions will be made if National Benefit Services (NBS) does not receive ALL required documents by September 30, 2012.
If you have any questions regarding your reimbursements or the reimbursement process, please call (888) 353-9125 or visit the NBS website at www.nbsbenefits.com.
STUDENT EMPLOYMENT
All RCUH Student Assistant employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validate student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Continuation of student employment:
Project/Student must submit Student Verification for the Fall 2012 semester by Tuesday, September 4, 2012. Failure to submit student verification by the indicated deadline will result in termination of student’s employment.
Termination of student employment:
Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system by August 27, 2012.
Please contact Sharon Vong at [email protected] or (808) 956-7307 if you have any questions.
REMINDER: TRAVEL FOR NONIMMIGRANT EMPLOYEES
- Employees on J-1, H-1B, TN, E-3, or O-1 visas sponsored by the RCUH must notify Janet Zukemura at (808) 956-0871 or [email protected] if you intend to travel outside the U.S. We ask that you provide us at least a two (2) week notice prior to travel so that we may ensure that you have the proper documentation to return to the U.S.
- Nonimmigrant employees who have a pending “change of status” petition (i.e., change from F-1 to H-1B, etc.) with the U.S. Citizenship and Immigration Services (USCIS) must remain in the U.S. until a determination on the petition is rendered. Whenever an individual with a pending “change of status” petition leaves the U.S., USCIS will cancel the petition since they consider the alien to have “abandoned” the request.
Please contact Janet Zukemura at [email protected] or (808) 956-0871 if you have any questions.
IMPORTANT DATES TO REMEMBER (SEPTEMBER 2012):
|
9/3 |
HOLIDAY – Labor Day |
|
9/4 |
Payroll Deadline – Noon for PE 8/31/12 |
|
9/6-9/10 |
Web Time Preview 1 |
|
9/7 |
Pay Day |
|
9/10 |
PAF Deadline |
|
9/11 |
HRAMP Deadline |
|
9/11-9/12 |
Web Time Preview 2 |
|
9/13-9/14 |
Web Time Input |
|
9/17 |
Payroll Deadline – Noon for PE 9/15/12 |
|
9/20-9/24 |
Web Time Preview 1 |
|
9/21 |
Pay Day |
|
9/24 |
PAF Deadline |
|
9/25 |
HRAMP Deadline |
|
9/25-9/26 |
Web Time Preview 2 |
|
9/27-9/28 |
Web Time Input |
IMPORTANT DATES TO REMEMBER (OCTOBER 2012):
|
10/1 |
Payroll Deadline – Noon for PE 9/30/12 |
|
10/5 |
Pay Day |
|
10/5-10/9 |
Web Time Preview 1 |
|
10/9 |
PAF Deadline |
|
10/10 |
HRAMP Deadline |
|
10/10-10/11 |
Web Time Preview 2 |
|
10/12-10/15 |
Web Time Input |
|
10/16 |
Payroll Deadline – Noon for PE 10/15/12 |
|
10/22 |
Pay Day |
|
10/23-10/25 |
Web Time Preview 1 |
|
10/25 |
PAF Deadline |
|
10/26 |
HRAMP Deadline |
|
10/26-10/29 |
Web Time Preview 2 |
|
10/30-10/31 |
Web Time Input |
TIMESHEETS FOR THE MONTH OF AUG – OCT
August 16-31
September 1-15
September 16-30
October 1-15
October 16-31
SSE Timesheet (Form D-9c)
2012 Personnel Action & Payroll Calendar
2012 Special Check Calendar
Principal Investigator’s Corner
2011-2012 ANNUAL PERFORMANCE EVALUATIONS
All Performance Evaluations were due on June 29, 2012. If you have not already done so, please be sure to submit all evaluations to [email protected] as soon as possible.
Pending 2012 Pay Award Guidelines: The RCUH has not published its 2012 Pay Award Guidelines. This remains pending review and we will inform you as soon as these guidelines are ready for publication.
Personnel Action Forms (PAFs): Do not submit Personnel Action Forms for pay awards until we publish our 2012 Pay Award Guidelines. For those PIs who may have already submitted personnel action forms, please be aware that no action will be taken on any personnel action form requesting a pay award until the RCUH publishes the 2012 Pay Award Guidelines. These PAFs will also be reviewed in accordance to our published guidelines.