Volume 16, Issue 6
July 22, 2013
STUDENT EMPLOYMENT
All RCUH Student Assistant employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validated student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Continuation of student employment:
Project/Student must submit Student Verification for the Fall 2013 semester by Tuesday, September 3, 2013. Failure to submit student verification by the indicated deadline will result in termination of student employment.
Employment during summer break:
Student Assistants who are enrolled for the Fall 2013 and are NOT taking any classes during the summer time, are eligible to work up to 40 hours per week.
Termination of student employment:
Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system by August 9, 2013 (PAF deadline).
Please contact Sharon Vong at [email protected] or (808) 956-7307 if you have any questions.
HEALTH MEMBERSHIP ID CARDS
- HMSA – RCUH employees who are either continuing their HMSA health plan, have made changes to their HMSA health plan enrollments (e.g., added a dependent, switched plans, etc.) or employees who have newly enrolled into an HMSA medical plan effective July 1, 2013, should have already received their new membership cards with the additional Chiropractic Benefit Listed as “CMPCARE,” which stands for Complementary Care Plan. Enrollees may request additional membership cards by logging on to their account on the HMSA website at https://member.hmsa.com/LogIn.aspx?ReturnUrl=%2fMember%2fHome.aspx.
- KAISER – Kaiser will send membership cards to NEW members only. New members with plans effective July 1, 2013, should have already received their new membership cards. Members may log on to their account on Kaiser’s website at https://members.kaiserpermanente.org/kpweb/about/yourhealthrecord.do?rop=HAW to access their health records.
- HAWAII DENTAL SERVICE (HDS) – HDS will send membership cards to NEW members only. New members with plans effective July 1, 2013, should have already received their new membership cards. Enrollees may visit the HDS website at http://www.deltadentalhi.org (select “Members” link to login) to print out/request for additional membership cards, review account status, etc.
Please email [email protected] if you have any questions or concerns.
NEW CHIROPRACTIC BENEFIT FOR MEDICAL PLANS
· Effective as of July 1, 2013, all employees on our HMSA and Kaiser health plans will have a new chiropractic benefit added to their plan. For more information or if you have any questions, please email [email protected].
VACATION: USE IT … DON’T LOSE IT!
There is a limit to the amount of vacation that may be carried forward each calendar year (Dec. 31st to Jan. 1st). The amount of vacation you are allowed to carry forward is dependent upon the specific Vacation Plan authorized by your project. Your online Pay Statement (via Employee Self-Service System) indicates whether you are in Vacation Plan A or B. It also lists your current vacation hours balances at the bottom left of the statement. Please plan your vacation accordingly for the remainder of the year to ensure that you do NOT lose any well-deserved vacation leave.
Summary: Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave. Vacation is calculated and accrued on a semi-monthly basis. There are two vacation plans administered by the RCUH:
1) Vacation Plan A (RCUH Standard Vacation Policy): Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year. The maximum accumulation/carryover shall not exceed 10 workdays*.
2) Vacation Plan B (Non-Standard Vacation Policy): Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*.
*1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).
DEADLINE – SEPTEMBER 30, 2013 – FLEXIBLE SPENDING PLAN REIMBURSEMENTS
The plan year July 1, 2012 – June 30, 2013 for Flexible Spending Plans ended on June 30, 2013. You have 2 months left to submit reimbursement forms for services incurred during the plan year JULY 1, 2012 – JUNE 30, 2013 (Deadline: September 30, 2013). Reimbursement forms and receipts may be mailed, faxed, or emailed directly to NBS (contact information is listed at the top of the reimbursement form). You can also request for your reimbursements via NBS’s secured website at www.nbsbenefits.com.
We encourage everyone to submit reimbursement forms and receipts now in the event that additional information is required. NO exceptions will be made if National Benefit Services (NBS) does not receive ALL required documents by September 30, 2013.
If you have any questions regarding your reimbursements or the reimbursement process, please call (888) 353-9125 or visit the NBS website at www.nbsbenefits.com.
IMPORTANT DATES TO REMEMBER (AUGUST 2013)
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8/1/13
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Payroll Deadline Noon
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8/7/13
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Pay Day
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8/7/13 – 8/11/13
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HR AMP Web Time Preview #1
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8/9/13
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PAF Deadline
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8/12/13
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HR AMP Deadline
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8/12/13 – 8/13/13
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HR AMP Web Time Preview #2
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8/13/13 – 8/20/13
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ESS Blackout Period
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8/14/13 – 8/19/13
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HR AMP Web Time Reporting Period
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8/16/13
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Holiday – Statehood Day
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8/19/13
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Payroll Deadline Noon
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8/22/13
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Pay Day
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8/22/13 – 8/26/13
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HR AMP Web Time Preview #1
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8/26/13
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PAF Deadline
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8/27/13
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HR AMP Deadline
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8/27/13 – 8/28/13
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HR AMP Web Time Preview #2
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8/28/13 – 9/4/13
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ESS Blackout Period
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8/29/13 – 9/3/13
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HR AMP Web Time Reporting
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IMPORTANT DATES TO REMEMBER (SEPTEMBER 2013)
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9/2/13
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Holiday – Labor Day
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9/3/13
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Payroll Deadline Noon
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9/5/13 – 9/9/13
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HR AMP Web Time Preview #1
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9/6/13
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Pay Day
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9/9/13
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PAF Deadline
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9/10/13
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HR AMP Deadline
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9/10/13 – 9/11/13
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HR AMP Web Time Preview #2
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9/11/13 – 9/18/13
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ESS Blackout Period
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9/12/13 – 9/16/13
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HR AMP Web Time Reporting Period
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9/16/13
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Payroll Deadline Noon
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9/20/13
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Pay Day
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9/20/13 – 9/24/13
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HR AMP Web Time Preview #1
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9/24/13
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PAF Deadline
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9/25/13
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HR AMP Deadline
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9/25/13 – 9/26/13
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HR AMP Web Time Preview #2
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9/26/13 – 10/3/13
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ESS Blackout Period
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9/27/13 – 10/1/13
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HR AMP Web Time Reporting
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TIMESHEETS FOR THE MONTH OF AUGUST-SEPTEMBER
August 1-15, 2013
August 16-31, 2013
September 1-15, 2013
September 16-30, 2013