Volume 16, Issue 8
September 24, 2013
NEW HEALTH INSURANCE MARKETPLACE COVERAGE OPTIONS AND YOUR HEALTH COVERAGE
Significant parts of the federal health care reform law known as the Affordable Care Act (ACA) take effect on January 1, 2014. The ACA creates a new way for individuals to buy health insurance via the Health Insurance marketplace, referred to in Hawaii as the “Hawaii Health Connector”.
This new option of purchasing health insurance does not change RCUH’s policy of providing health insurance to Regular status employees who are 50% FTE or greater (and their eligible dependents).
The Hawaii Health Connector gives individuals the option to enroll in health insurance through its website, as opposed to obtaining coverage through an employer or purchasing insurance directly through a health insurer.
For RCUH employees who are not currently eligible to enroll in RCUH’s health plans –because they are not Regular status employees or because they are Regular status employees who missed open enrollment – may choose to enroll for health insurance directly through the Hawaii Health Connector.
All RCUH employees will be receiving a notice entitled, “New Health Insurance Marketplace Coverage Options and Your Health Coverage” very shortly. This notice will provide you with the following information:
· Information and Additional Resources on the Health Insurance Marketplace (Hawaii Health Connector)
Open Enrollment for health insurance coverage through the Marketplace begins in October 2013 for coverage starting as early as January 1, 2014.
· Information about health coverage currently offered by RCUH
Please review Policy 3.520 RCUH Health Plans for detailed information on eligibility and coverage.
DEADLINE – SEPTEMBER 30, 2013 for FLEXIBLE SPENDING PLAN REIMBURSEMENTS
You have until September 30, 2013 to submit reimbursement forms for your Flexible Spending Plans for services or expenses incurred during the JULY 1, 2012 – JUNE 30, 2013 plan year. NO exceptions will be made if National Benefit Services, Inc. (NBS) does not receive ALL required documents by September 30, 2013.
Reimbursement forms and receipts should be submitted directly to NBS (contact information is listed at the bottom of the reimbursement form). Additional reimbursement forms can be downloaded from the RCUH website at www.rcuh.com by clicking on Human Resources. If you have questions or need your account balance, please call NBS at (800) 274-0503.
VACATION: USE IT … DON’T LOSE IT!
There is a limit to the amount of vacation that may be carried forward each calendar year (Dec. 31st to Jan. 1st). The amount of vacation you are allowed to carry forward is dependent upon the specific Vacation Plan authorized by your project. Your online Pay Statement (via Employee Self-Service System) indicates whether you are in Vacation Plan A or B. It also lists your current vacation hours balances at the bottom left of the statement. RCUH will also send email notices if we feel you may be at risk of forfeiting your vacation. Please plan your vacation accordingly for the remainder of the year to ensure that you do NOT lose any well-deserved vacation leave.
Summary: Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave. Vacation is calculated and accrued on a semi-monthly basis. There are two vacation plans administered by the RCUH:
1) Vacation Plan A (RCUH Standard Vacation Policy): Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year. The maximum accumulation/carryover shall not exceed 10 workdays*.
2) Vacation Plan B (Non-Standard Vacation Policy): Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*.
*1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).
IMPORTANT DATES TO REMEMBER (OCTOBER 2013)
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10/1/13
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Payroll Deadline Noon
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10/7/13
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Pay Day
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10/7/13 – 10/9/13
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HR AMP Web Time Preview #1
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10/9/13
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PAF Deadline
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10/10/13
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HR AMP Deadline
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10/10/13 – 10/13/13
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HR AMP Web Time Preview #2
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10/11/13 – 10/18/13
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ESS Blackout Period
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10/14/13 – 10/16/13
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HR AMP Web Time Reporting Period
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10/16/13
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Payroll Deadline Noon
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10/22/13
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Pay Day
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10/23/13 – 10/27/13
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HR AMP Web Time Preview #1
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10/25/13
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PAF Deadline
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10/28/13
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HR AMP Deadline
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10/28/13 – 10/29/13
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HR AMP Web Time Preview #2
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10/29/13 – 11/5/13
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ESS Blackout Period
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10/30/13 – 11/1/13
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HR AMP Web Time Reporting Period
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10/1/13
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Payroll Deadline Noon
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IMPORTANT DATES TO REMEMBER (NOVEMBER 2013)
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11/1/13
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Payroll Deadline Noon
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11/6/13 – 11/11/13
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HR AMP Web Time Preview #1
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11/7/13
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Pay Day
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11/8/13
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PAF Deadline
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11/11/13
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Holiday – Veteran’s Day
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11/12/13
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HR AMP Deadline
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11/12/13 – 11/13/13
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HR AMP Web Time Preview #2
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11/13/13 – 11/20/13
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ESS Black-Out Period
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11/14/13 – 11/18/13
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HR AMP Web Time Reporting Period
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11/18/13
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Payroll Deadline Noon
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11/20/13 – 11/24/13
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HR AMP Web Time Preview #1
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11/22/13
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Pay Day
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11/22/13
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PAF Deadline
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11/25/13
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HR AMP Deadline
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11/25/13 – 11/26/13
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HR AMP Web Time Preview #2
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11/26/13 – 12/4/14
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ESS Black-Out Period
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11/27/13 – 12/2/13
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HR AMP Web Time Reporting Period
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11/28/13
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Holiday – Thanksgiving
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TIMESHEETS FOR THE MONTH OF AUGUST-SEPTEMBER
October 1-15, 2013
October 16-31, 2013
November 1-15, 2013
November 16-30, 2013
PRINCIPAL INVESTIGATOR’S CORNER:
2012-2013 RCUH ANNUAL PERFORMANCE EVALUATIONS
Principal Investigators who have submitted annual evaluations, but have not submitted pay increases for their employees for the 2012-2013 pay adjustments, may do so at this time. Principal Investigators may initiate/submit the pay adjustments online via the Pay Award/Personnel Action Forms (PA/PAFs), which will be available on the HRAMP PI portal for a final time from September 20, 2013 to October 9, 2013.
Pay awards may be submitted with an effective date of October 1, 2013; however, Principal Investigators may request for retroactive lump sum payments (for the period from July 1, 2013 – September 30, 2013).
IMPORTANT: October 9, 2013 is the deadline for PA/PAF online submissions for an effective date 10/1/13. If we do not receive the online PA/PAFs by October 9, 2013, your employees will not be getting 2012-2013 pay awards.
EEO/AA POLICY
RCUH IS AN EQUAL EMPLOYMENT opportunity/affirmative action employer. It is the policy of RCUH to afford equal employment opportunity to all individuals without regard to race, color, religion, sex, national origin, age, arrest and court record, handicap, marital status, or status as a disabled veteran or veteran of the Vietnam era. RCUH’s Affirmation Action Plan describes the programs/procedures developed to ensure employment opportunities for women, minorities, handicapped, disabled, and Vietnam era veterans. The Plan is available for inspection at the RCUH Human Resources Department.