IMPORTANT NOTICE –Electronic W-2 Forms Deadline: Monday, January 20, 2014

TO:         RCUH Employees Who Have Not Yet Consented to Receive Electronic W-2 Forms




Electronic W-2:  The RCUH provides our employees with an electronic W-2 form for your 2013 tax filing.  Once you sign-up for the electronic W-2, you will be able to obtain your current and past year’s W-2 on the RCUH Employee Self-Service (ESS) system.  RCUH’s ESS/Electronic W-2 application provides you with a secure and convenient way to receive your 2013 Wage and Tax Statement.  This notice complies with applicable IRS disclosure requirements relating to electronic W-2 forms.




Electronic W-2 – Prevents Identity Theft:


Identity Theft is on the rise and if it happens to you it can be a horrible and costly nightmare.  Our #1 concern is the security of your personal information.  Your W-2 form contains enough personal identifiable information which, in the wrong hands, could lead to identity theft.  Having an electronic W-2 greatly reduces the chance that your personal identifiable information is secure from malicious use.




Interested in receiving an Electronic W-2?  Follow these instructions: 


Please submit your consent to the RCUH Electronic W-2 form today and receive an electronic W-2 form:




1)      If you have already submitted your consent in previous years, you do not need to submit again.If you do not consent by January 20, 2014, or have withdrawn your consent, a paper W-2 form will be mailed to your mailing address on record




2)      Provide consent on the RCUH Employee Self-Service (ESS) system:


(a)    Click, or control-click on the link https://LinktoConsent      OR


(b)   Access the RCUH ESS system at  and click on the Employee Self-Service link  > Payroll and Compensation > W-2/W-2c Consent Form




3)      Confirmation of your consent or withdrawal of consent will be sent to your primary email address on record.


4)      We will notify you by email when your electronic W-2 form is available (currently scheduled for Friday, January 24, 2014).




If you have any questions, please contact the RCUH Payroll staff at [email protected].