TO: All RCUH Employees
FROM: Nelson Sakamoto
Director of Human Resources
SUBJECT: Protection of your Personal Identifiable Information (PII) – Encrypted Email from RCUH Human Resources (Part 2 of 2)
RCUH Human Resources (HR) Department will never initiate a request for your Personal Identifiable Information (PII). However, if you initiate an action that contains your PII, RCUH HR may need to request the relevant personal identifiable information from you to complete a personnel action.
In order to continue our efforts to protect your PII, effective September 15, 2014, the RCUH Human Resources Department will utilize an encrypted email system whenever your confidential PII is involved via email. These encrypted emails will ensure that your PII will only be accessible by an authorized RCUH HR recipient. Using encrypted email will also protect you from any potential phishing attacks through an authentication process. The last segment of this two-part memo will explain how to respond if you receive an RCUH encrypted email.
Activating Your Encrypted Email Account
When RCUH HR sends you an encrypted email, you will need to activate your personal account on our McAfee Email Encryption Service. Once your account is set up, you will be able to access other RCUH HR encrypted emails that are sent to you.
Receiving an Encrypted Email
Below is a screenshot of what an RCUH HR encrypted email message will look like in your Inbox. In order to view the contents of the secure message, you will need to login to the McAfee Email Encryption Service with your previously set up username and password. Please note that you will only have 30 days to view the encrypted message before it is removed. If we request a response from you, simply reply to the encrypted email, and your response will continue to be secure.
Authentication of Our Encrypted Emails
All encrypted emails sent from RCUH HR will have the URL link https://rcuh.console.mcafeesaas.com that will redirect you to the encrypted email service. If you receive any suspicious encrypted emails claiming to be from RCUH HR, (BEFORE YOU RESPOND) please call RCUH Human Resources Department at (808) 956-3100 or email at firstname.lastname@example.org.