IMPORTANT NOTICE –Electronic W-2 Forms

Deadline to Submit Consent:  Monday, January 19, 2015

TO:         RCUH Employees Who Have Not Yet Consented to Receive Electronic W-2 Forms


Electronic W-2:  The RCUH will provide employees with an electronic Wage and Tax Statement (W-2) for 2014 tax filings.  The electronic W-2 application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2014 W-2 form.  This notice complies with applicable IRS disclosure requirements relating to electronic W-2 forms.


Electronic W-2 – Prevents Identity Theft:

Identity theft is on the rise, and if it happens to you, it can be a horrible and costly nightmare.  Our #1 concern is the security of your personal information.  Your W-2 form contains enough personal identifiable information which, in the wrong hands, could lead to identity theft.  Having an electronic W-2 form will greatly reduce the chances of your personal identifiable information being used maliciously.

Interested in receiving an Electronic W-2?: 

1)      If you already submitted consent in previous years, you do not need to submit again.

2)      If you do not consent by January 19, 2015, or withdraw your consent, a paper W-2 form will be mailed to your mailing address on record.

        3)   Provide consent on the RCUH Employee Self-Service (ESS) system:

(a)    Click here https://LinktoConsent


(b)   Access and click on Employee Self-Service  > Payroll and Compensation > W-2/W-2c Consent Form

4)      Forgot your User ID or Password?  Click on the “Forgot User ID/Password” link at sign-in.

5)      Confirmation of your consent, or withdrawal of consent, will be sent to your primary email address on record.

6)      We will notify you by email when your electronic W-2 form is available (scheduled for distribution on Friday, January 23, 2015).

If you have any questions, please contact the RCUH Payroll staff at [email protected] .


RCUH Payroll Staff