2015 Pay Awards and Pay Adjustment Guidelines

TO:      Principal Investigators & Project Administrators
FROM:    Nelson Sakamoto, Director of Human Resources

SUBJECT: July 1, 2015 – Pay Awards & Pay Adjustment Guidelines

The RCUH Board of Directors approved our 2015 Compensation Award Guidelines.  These Award Guidelines allow for “a 2% General Pay Adjustment and Merit Pay Awards (3% for Commendable Rating and 4% for Distinguished Rating).” A pay adjustment will increase the employee’s base pay rate, whereas a one-time lump-sum pay award will not.  Principal Investigators are reminded to ensure availability of funds prior to submitting any pay adjustment or pay award.  Both General and Merit pay awards will be granted only if there are sufficient funds to do so and based on program/operational requirements. Details of the 2015 Pay Adjustment Guidelines are as follows:

2.0% Satisfactory General Pay Award or Adjustment
For employees performing at least at a Satisfactory level
3.0% Commendable Merit Pay Award or Adjustment
For employees whose performance is consistently at a Commendable level of performance. Total pay award or adjustment will be 5.0% of employee’s base pay rate.
4.0% Distinguished Merit Pay Award or Adjustment
For employees who performance is consistently at a Distinguished level of performance. Total pay award or adjustment will be 6.0% of employee’s base pay rate.

All Principal Investigators must complete (and submit to the RCUH Human Resources Department no later than June 12, 2015 – no exceptions) the 2015 Annual Performance Evaluation, which is mandatory for all eligible Regular Status employees in order to be eligible to receive a Pay Award or Pay Adjustment: Once these Annual Performance Evaluations have been reviewed and processed by my office, they will be logged into our human resources information system to produce the online Pay Award/Personnel Action Form (PA/PAF), which will be available for use starting June 22, 2015.

Online Pay Award/Personnel Action (PA/PAF) form: The online “Pay Award/Personnel Action” form is an online app that provides Principal Investigators and Fiscal Administrators a paperless personnel action form to initiate General and Merit Pay Adjustments (increase in base pay rate) and/or Award (lump-sum payment) for all eligible employees in their respective project(s). For fiscal staff, the online personnel action/pay award forms will also calculate/display the full costs associated with the pay adjustment (both for lump sums and adjustment to base pay rate). 

Training on RCUH Pay Guidelines and PA/PAF form: We encourage you to attend training on the 2015 Pay Guidelines and use of our new PA/PAF form. Please click here for the link to sign up for this upcoming training. We will provide training on the following dates and locations:

UH Manoa
Kuykendall Auditorium
Monday, June 8, 2015 9:00 am – 11:00 am
IFA Auditorium
640 N. A’ohoku Place
Tuesday, June 9, 2015 9:00 am – 11:00 am
1:00 pm – 3:00 pm
UH Maui College
Laulima 106
Wednesday, June 10, 2015 2:30 pm – 4:30 pm
JABSOM Auditorium
MEB 315
651 Ilalo Street
Tuesday, June 16, 2015 9:00 am -11:00 am

PA/PAF Deadline for Pay Awards Submission for July 1, 2015 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than July 9, 2015 (no exceptions).  Your employees will receive either their Pay Adjustment or Pay Award (Lump Sum) by the July 22, 2015 payday. 

Any questions please email Renee Doi, Assistant Director of Human Resources at [email protected] or call (808) 956-6965.

June 12, 2015 – Deadline for Annual Performance Evaluations to RCUH HR
June 22, 2015 – Earliest day the Online PA/PAF is available
July 9, 2015 – Deadline for PA/PAF online submission for effective date 7/1/15