To: All RCUH Employees
Re: IMPORTANT REMINDER! – Review and Update Your Personal Information on the RCUH Employee Self-Service System
Believe it or not, we are already at the end of the year! A few reminders:
- Update Contact Information
All RCUH employees are responsible for keeping their personal contact information updated at all times via Employee Self Service (ESS). This includes the following information:
- Home and Mailing Address
- Phone Numbers
- Email Addresses
It is important to keep this information updated as we often send out important notices and emails, such as information regarding W-2 forms. Please log in to ESS to ensure that your contact information is current and make any changes before January 11, 2016.
Note: ESS Blackout periods (when changes are not allowed):
- 12/11/15 – 12/18/15
- 12/28/15 – 1/05/16
If you have not done so already, we strongly recommend that you consent to an electronic version of the W-2 form this year. Your W-2 form will then be available for you to view and print on the ESS system. No worries about lost, misplaced or undelivered W-2 forms! Your confidential information will be safe and secure, and only accessible by you.
Review pay and tax information on your pay advices NOW to make sure that they are correct. All corrections or adjustments must be posted by the 12/01 – 12/15/15 pay period (last pay period in 2015) to be reflected on your 2015 W-2 form. Please report any discrepancies to your Principal Investigator or Project Administrator immediately.
Review marital status and withholding allowances on your W-4 (federal) and HW-4 (state) Employee’s Withholding Allowance Certificates for the upcoming 2016 tax year.
Employees with special tax situations must renew tax documents for 2016 (e.g. W-4 exemptions, tax treaty exemptions). Notification will be sent to applicable employees by email within the next 2 weeks.