Effective June 2, 2016, the Determination of Cost or Price Reasonableness and Sole Source Justification Forms have been updated as follows:
Determination of Cost or Price Reasonableness Form
- The third option under Section II., has been revised to better clarify the efforts to justify independent cost estimates.
|“Comparison of proposed price with independent cost estimates. Attach estimates used.”||“Comparison of proposed price to an independent (in-house) estimate that describes the cost of the components (e.g., labor, materials). Attach documentation of the data used to prepare the estimate”.|
- The former fifth option under Section II., has been deleted due to its redundancy.
Deleted: “Analysis of Offeror’s cost information. Attach cost information.”
- A link to new sample price and cost analyses examples is provided under the instructions section of the form. The samples are also available in Attachment 57 of the Procurement & Disbursing Document Library.
Please be aware that the above changes will also affect the way all forms executed before June 2, 2016 look in the financial portal. For these documents, you will need to click on the “view” PDF link to the right of the PO listing to see what the form looked like at the time the PO was approved. Currently, the PDF link is only available for documents created in the modernized system (i.e., 11/23/15 and later); however, eventually all older documents will also have a PDF link.
Sole Source Justification Form
A link to new sole source justification examples is provided under the instructions section of the form. The samples are also available in Attachment 58 of the Procurement & Disbursing Document Library.
Questions may be directed to Erin Yoda at (808) 956-3969 or [email protected].