Effective September 1, 2016, RCUH will permit the use of scanned or faxed copies of most documents processed through RCUH’s Finance and Human Resources Departments. Refer to Policy 2.013, Signature and Document Approval Process,1 for limitations on this allowance.
Signatory Sequence Requirements
Effective September 1, 2016, all documents processed through RCUH must be signed by the vendor and/or project authority before RCUH will sign the document. Refer to Policy 2.013, Signature and Document Approval Process. This applies to all documents, including but not limited to contracts and other vendor terms and conditions. Having RCUH as the last signatory will ensure that all documents are properly executed. RCUH understands that certain vendor terms and conditions may require that the vendor be the last signatory; in these situations, exceptions will be made on a case-by-case basis.
Effective September 1, 2016, all signing authority delegations must be kept on file by the respective project/fiscal office. As a reminder, delegatees may sign “for” the delegator, but may not sign the delegator’s actual name.
Questions may be directed to Doug Tonokawa at (808) 988-8320 or [email protected].
1 Note that the approval/signature authority charts that are currently included in Policy 2.201, Purchase Orders, will be moved to Section 3 of Policy 2.013, Signature and Document Approval Process.