In our ongoing efforts to provide employees with early communication, please consider these Year-End Preparations as we near the end of 2023.
Important Dates:
- December 18, 2023 at Noon: Final Payroll Deadline for Calendar Year 2023 (check with your project for internal deadline)
- December 26, 2023: Deadline for Electronic W-2 Consent and Mailing/Email Address Changes
| Checklist Items | Details | Path or Resources |
| W-2 Electronic Consent | Please reference the Memorandum from Kira Higa, RCUH Director of Human Resources (RE: IRS From W-2 – Go Electronic: Safer and Faster Access to W-2s). | Employee Self-Service> Payroll and Compensation > W-2/W-2c Consent |
| Review Form W-4 | Make any change if necessary (review personal withholding situation). | You may use the IRS Tax Withholding Estimator for assistance with completing your Form W-4 |
| Review Mailing/Email Addresses | Updates to your personal information can only be submitted via ESS during non-blackout dates (please refer to the 2023 Personnel Action and Payroll Calendar for blackout dates). | Employee Self-Service> Personal Information > Home and Mailing Address |
| Add Security Questions in RCUH Employee Self-Service | This feature will enable system security features such as password resets. Users will have the ability to create individualized responses to the questions. Those who do not complete the security question(s) will need to call RCUH Human Resources for assistance with password verification | Employee Self-Service> Personal Information > Personal Information Summary > Security Questions [email protected] (808) 956-8900 |