RCUH Policies and Procedures
of the University of Hawai‘i
4.121 UH Project Fiscal Reports – KFS Monthly Expenditures Report
The KFS Monthly Expenditures Report provides detail transaction information for a specific project for the current month, and also provides the ability to review prior months. This report includes all transactions processed or posted in KFS. This report is updated on a daily basis (generally every morning).
A. In UH Project Fiscal Reports – Project Reports, select Report Name: “KFS Monthly Expenditures Report”.
B. Enter the project number in the Project Number field (i.e. 6100001).
C. The KFS Monthly Expenditures Report defaults to report information for the current month. To review a prior month, enter the desired period as MM/YYYY.
D. Click on the “Retrieve Report” button.
In KFS, the five character sub-account is an optional element of the project account number that enables departments to monitor financial activity in detail.
B. Object Code
Separate object codes are assigned to account for each type of expenditure. Refer to Policy 4.010 Chart of Accounts.
In KFS, a sub-object code may be assigned to the object code to provide project specific detail for the expenditure. The three character sub-object code is an optional element of the object code that allows the creation of a finer distinction within the particular object code.
Refer to the following chart for a list of common KFS Document Types for expenditure transactions.
Credit Card Receipt
Distribution of Income and Expense
Salary Expense Transfer for Effort Certification
General Error Correction
Indirect Cost Recovery
Labor – Normal Payroll Activity
Transfer Of Funds
The origin code represents the database source of the transaction. Refer to the following chart for a list of common KFS Origin Codes.
F. Document Number
This is the applicable Document Number in KFS.
This is the applicable Transaction Ledger Entry Description in KFS.
This is the applicable Transaction Date in KFS.
This is the applicable Transaction Ledger Entry Amount in KFS.
IV. Relevant Documents
Policy 4.010 Chart of Accounts Date Revised: 05/15/2017