The following updates have been made to Policy 2.602:
- Mileage claims from home
- If an employee’s residence has been formally approved by the Principal Investigator (PI) as the employee’s primary work location and the employee does not have any workspace or location provided by the employer, the employee may claim mileage to/from home, however, it is considered taxable income.
- The previous requirement to submit a justification to RCUH Human Resources has been removed.
- Documentation supporting mileage distance is required
- While the requirement to substantiate mileage claims remains unchanged, the policy now provides specific examples of acceptable documentation, including: Google Maps, Mapquest, odometer log, etc.
The following new documents have been added to the RCUH Policies, Forms & Documents:
- *NEW* Lost/Unavailable Receipt Itemization Form – Used to document an employee’s claim for travel/transportation related business expenses when a receipt or proof of payment is not available.
A Lost/Unavailable Receipt Certification section has been added to the Personal Automobile Mileage Voucher Form (similar to the certification in a Travel Completion).
Questions may be directed to RCUH Disbursing at [email protected].
