To: All RCUH employees with a vacation leave balance

All vacation leave hours exceeding the maximum carry-over of an eligible employee’s applicable vacation plan will be automatically forfeited on December 31, 2026. We encourage all employees to coordinate and schedule vacation leave between now and the end of the calendar year to prevent forfeiture!

Visit our Benefits Spotlight – Vacation Leave (Use it or Lose it!) for more information including our Vacation Forfeiture Calculator to help you estimate any potential forfeiture and plan accordingly!

Maximum carry-over hours depends on the employee's Vacation Plan (*Hours are prorated if less than 100% FTE):

• Vacation Plan A (default plan): Up to a total maximum carry-over of 10 workdays (*80 hours based on 100% FTE)
• Vacation Plan B (legacy plan): Each plan year you may carry-over no more than 15 workdays (*120 hours based on 100% FTE), but may carry-over a total maximum accumulated total of 45 workdays (*360 hours based on 100% FTE)
  • Accumulation example for Vacation Plan B for 100% FTE:
    Year 1: 120 hours max carryover
    Year 2: 120 hours max carryover (+ 120 hours max carryover from Year 1 = 240 hours total maximum accumulated
    Year 3: 120 hours max carryover (+ 240 hours max carryover from Years 1 and 2 = 360 hours total maximum accumulated)

How employees can find their Vacation Plan and accrued vacation leave balance:

1. Log in to Employee Self-Service > Select the Pay and Taxes tile > Click on View Pay Statement > Review the "VAC HOURS" leave plan box and End Balance towards the bottom of your pay statement
2. Log in to Employee Self-Service > Select the Employee Benefits tile > Click on Benefits Summary and look for Vacation

What You Can Do Now! Employees should coordinate vacation leave requests with their Supervisor/Principal Investigator and record vacation leave using the Vacation Leave (LVA) code on their eTimesheet.

Policy 3.620 RCUH Vacation Leave

Questions? Please contact the RCUH Employee Benefits team via email at [email protected] or via phone at (808) 956-6979 or (808) 956-2326.