RCUH Policies and Procedures
THE RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAI‘I 2018 HUMAN RESOURCES PERSONNEL ACTION & PAYROLL SCHEDULE Pay Period Holiday Observed Holiday PAF Deadline ePAF Deadline ESS BlackOut Period HR Portal Web Time Preview #1 HR Portal Web Time Preview #2 HR Portal Web Time Reporting Period Payroll Deadline 12:00 noon Pay Day 12/16/2017 – 12/31/2017 12/25/17 Christmas Day 12/21/17 12/22/17 12/26 – 1/03 12/20 – 12/21 12/22 – 12/26 12/27/17 – 12/29/17 12/29/17 01/05/18 01/01/2018 – 01/15/2018 1/1/2018; 1/15/2018 New Year’s Day; Dr. Martin Luther King, Jr. Day 01/08/18 01/09/18 1/10 – 1/18 1/04 – 1/08 1/09 – 1/10 1/11/18 – 1/16/18 01/16/18 01/22/18 01/16/2018 – 01/31/2018 01/25/18 01/26/18 1/29 – 2/05 1/23 – 1/25 1/26 – 1/29 1/30/18 – 2/01/18 02/01/18 02/07/18 02/01/2018 – 02/15/2018 02/08/18 02/09/18 2/12 – 2/20 2/06 – 2/08 2/09 – 2/12 2/13/18 – 2/15/18 02/15/18 02/22/18 02/16/2018 – 02/28/2018 2/19/18 Presidents’ Day 02/22/18 02/23/18 2/26 – 3/05 2/20 – 2/22 2/23 – 2/26 2/27/18 – 3/01/18 03/01/18 03/07/18 03/01/2018 – 03/15/2018 03/09/18 03/12/18 3/13 – 3/20 3/07 – 3/11 3/12 – 3/13 3/14/18 – 3/16/18 03/16/18 03/22/18 03/16/2018 – 03/31/2018 3/26/2018; 3/30/2018 Prince Kuhio Day; Good Friday 03/22/18 03/23/18 3/27 – 4/04 3/20 – 3/22 3/23 – 3/27 3/28/18 – 4/02/18 04/02/18 04/06/18 04/01/2018 – 04/15/2018 04/09/18 04/10/18 4/11 – 4/18 4/05 – 4/09 4/10 – 4/11 4/12/18 – 4/16/18 04/16/18 04/20/18 04/16/2018 – 04/30/2018 04/24/18 04/25/18 4/26 – 5/03 4/20 – 4/24 4/25 – 4/26 4/27/18 – 5/01/18 05/01/18 05/07/18 05/01/2018 – 05/15/2018 05/09/18 05/10/18 5/11 – 5/18 5/07 – 5/09 5/10 – 5/13 5/14/18 – 5/16/18 05/16/18 05/22/18 05/16/2018 – 05/31/2018 5/28/18 Memorial Day 05/24/18 05/25/18 5/29 – 6/05 5/22 – 5/24 5/25 – 5/29 5/30/18 – 6/01/18 06/01/18 06/07/18 06/01/2018 – 06/15/2018 6/11/18 King Kamehameha Day 06/08/18 06/12/18 6/13 – 6/20 6/06 – 6/11 6/12 – 6/13 6/14/18 – 6/18/18 06/18/18 06/22/18 06/16/2018 – 06/30/2018 06/22/18 06/25/18 6/26 – 7/03 6/20 – 6/24 6/25 – 6/26 6/27/18 – 6/29/18 06/29/18 07/06/18 07/01/2018 – 07/15/2018 7/04/18 Independence Day 07/09/18 07/10/18 7/11 – 7/18 7/05 – 7/09 7/10 – 7/11 7/12/18 – 7/16/18 07/16/18 07/20/18 07/16/2018 – 07/31/2018 07/25/18 07/26/18 7/27 – 8/03 7/23 – 7/25 7/26 – 7/29 7/30/18 – 8/01/18 08/01/18 08/07/18 08/01/2018 – 08/15/2018 08/08/18 08/09/18 8/10 – 8/20 8/06 – 8/08 8/09 – 8/12 8/13/18 – 8/15/18 08/15/18 08/22/18 08/16/2018 – 08/31/2018 8/17/18 Statehood Day 08/24/18 08/27/18 8/28 – 9/05 8/22 – 8/26 8/27- 8/28 8/29/18 – 8/31/18 08/31/18 09/07/18 09/01/2018 – 09/15/2018 9/03/18 Labor Day 09/10/18 09/11/18 9/12 – 9/19 9/06 – 9/10 9/11 – 9/12 9/13/18 – 9/17/18 09/17/18 09/21/18 09/16/2018 – 09/30/2018 09/24/18 09/25/18 9/26 – 10/03 9/20 – 9/24 9/25 – 9/26 9/27/18 – 10/01/18 10/01/18 10/05/18 10/01/2018 – 10/15/2018 10/09/18 10/10/18 10/11 – 10/18 10/05 – 10/09 10/10 – 10/11 10/12/18 – 10/16/18 10/16/18 10/22/18 10/16/2018 – 10/31/2018 10/24/18 10/25/18 10/26 – 11/02 10/22 – 10/24 10/25 – 10/28 10/29/18 – 10/31/18 10/31/18 11/07/18 11/01/2018 – 11/15/2018 11/06/18; 11/12/18 Election Day; Veterans’ Day 11/07/18 11/08/18 11/9 – 11/19 11/05 – 11/07 11/08 – 11/12 11/13/18 – 11/15/18 11/15/18 11/21/18 11/16/2018 – 11/30/2018 11/22/18 Thanksgiving Day 11/26/18 11/27/18 11/28 – 12/05 11/21 – 11/26 11/27 – 11/28 11/29/18 – 12/03/18 12/03/18 12/07/18 12/01/2018 – 12/15/2018 12/10/18 12/11/18 12/12 – 12/18 12/06 – 12/10 12/11 – 12/12 12/13/18 – 12/16/18 12/16/18 12/20/18 12/16/2018 – 12/31/2018 12/25/18 Christmas Day 12/21/18 12/24/18 12/26 – 1/03 12/19 – 12/23 12/24 – 12/26 12/27/18 – 12/31/18 12/31/18 01/07/19 Red boxes – Early Payroll Deadline 1 Pay Period: Payroll Period. 2 Holiday Observed & Holiday: See Policy 3.344 RCUH Holidays, Holiday Pay, & Administrative Leave With Pay for details 3 4 5 6 7 HR Portal Web Time Reporting Period: Projects must complete Time Reporting on the HR Portal web (online) timesheets during this period. 8 9 ESS Black-Out Period: Approximate period when the RCUH ESS system will NOT be available to update personal records due to payroll processing. Employees will only be allowed to VIEW their personal information during this period. HR Portal Web Time Preview: Current employee information (project number allocation, FTE, dates of pay in the pay period, leave accrual balances) may be viewed during the Web Time Preview dates on the HR Portal (Pay Employees > Preview Timesheet). Projects should review the employee data before the HR Portal Web Time Input period to ensure employees will be paid and allocated correctly. Employee data is refreshed on the website twice per pay period: (1) first day of Web Time Preview #1 and (2) first day of Web Time Preview #2. Payroll Deadline: Time Reporting must be completed by 12:00 noon on this day. If the HR Portal web (online) timesheets and required supporting document are not submitted by the deadline, employees will not be paid on the respective payday. PLEASE NOTE 2018 PAYROLL DEADLINES WHICH HAVE BEEN MOVED UP ONE DAY DUE TO HOLIDAYS (Designated with red boxes.) Pay Day: Automatic payroll direct deposits should be available on this day. In addition, an automatic email notice will be sent alerting all active employees that their pay advice for the pay period is available for viewing on the RCUH ESS system. Pay Days are semi-monthly (twice a month) according to the schedule below. FAILURE TO SUBMIT THE APPROVED TIME REPORTS BY THE DESIGNATED DATE AND TIME MAY DELAY ISSUANCE OF PAY BY ONE PAY PERIOD. PLEASE NOTE 2018 PAYROLL DEADLINES WHICH HAVE BEEN MOVED UP ONE DAY DUE TO HOLIDAYS (in red). Go to www.rcuh.com to access the Employee Time/Leave Certification Form (see Current News). Please refer to 3.810 RCUH Payroll & Certification Policy in HR Policies & Procedures for more information. Or please email [email protected] for assistance. PAF Deadline*: Deadline to submit paper Personnel Action Forms for non-ePAF transactions. Also deadline for benefit changes, if applicable, direct deposit changes and to submit supporting documentation for name/marital status changes. ePAF Deadline*: Deadline to complete ePAF transactions (e.g., project changes, FTE changes, terminations) via the web. Actions requiring Fiscal Administrator approvals must have complete approvals by ePAF deadline. Also deadline for RCUH Employee Self-Service (ESS) personal information changes (e.g. changes to addresses, tax withholding status).