Procurement
Although RCUH is exempt from Chapter 103D in the Hawaii Public Procurement Code, PIs must still comply with RCUH’s procurement policies, which closely follow federal procurement regulations. All procurement actions are based on open and free competition.
RCUH’s procurement team is here to provide support to PIs, project staff, and Fiscal Administrators on procurement and payment matters. Please review Policy 2.003 Roles and Responsibilities for guidance.
Procurement Methods
Please work closely with your Principal Investigators when their research projects need to acquire goods or services. We’ve listed a few resources for your convenience below:
- RCUH Procurement Checklist
- Policy 2.101 Source Selection Methods
- Source Selection Options:
- SuperQUOTETM
- Consider using SuperQUOTETM, an electronic sourcing process developed by CommercePoint.
Purchase Orders
Upon acceptance by a vendor, the Purchase Order (PO) becomes a binding contract with RCUH. All goods and services should be obtained through the issuance of a PO, which may also require an Agreement for Services.
Vendor Selection
As an FA, you’ll be providing guidance to the PI in maintaining oversight over vendor performance and contract issues.
Depending on the project’s needs, you may need to seek an Employee-Independent Contractor Review from RCUH Human Resources.
eSign (Electronic Signatures)
Contact RCUH Corporate Services at [email protected] to request an eSign account for project staff who regularly route documents for signature. This service should be used for transactions that involve RCUH.
Questions?
Contact your designated RCUH Procurement staff member listed in the RCUH Financial Portal (Miscellaneous > Staff Listing) or email [email protected].
