Licensed attorneys who wish to provide specialized legal services to the Research Corporation of the University of Hawai‘i (RCUH) for the fiscal year commencing July 1, 2018, are invited to submit a Statement of Qualifications and Expression of Interest (SOQ) to RCUH pursuant to HRS § 103D-304.

RCUH is currently looking to contract for legal services in the following areas:

1. Employment Law (employment, employee benefits, disciplinary, termination, and discrimination/retaliation issues).  Services shall include but not be limited to:

a.  Drafting, reviewing, and providing advice and recommendations relating thereto
b. Providing advice and recommendations regarding responses to claims asserted by current and former employees;
c. Participating in negotiations regarding items (a) and (b); and
d. Providing guidance on applicable statutes, regulations, and other legal requirements.

Previous experience advising employers is essential, and previous experience advising government agencies is preferred.

2. Immigration Law (temporary visas and permanent residency applications; experience in only one of these two (2) areas is acceptable).  Services shall include but not be limited to:

a. Drafting, reviewing, and providing advice and recommendations relating thereto;
b. Completing and filing permanent residency applications (previous experience representing both employers and employees in the permanent residency application process is essential);
c. Completing and filing temporary visa applications and related documentation; and
d. Providing guidance on applicable statutes, regulations, and other legal requirements.

3. Payroll & Taxes (IRS compliance, tax guidance, foreign payroll, contractor payments).  Services shall include, but not be limited to, providing guidance on applicable statutes, regulations, and other legal requirements.

Please email your SOQ to: [email protected], or deliver your SOQ to: Research Corporation of the University of Hawai‘i, Attn:  Erin H. Yoda, 1601 East-West Road, #4020, Honolulu, HI 96848.

SOQs must be postmarked or received by Wednesday, May 9, 2018, to be eligible for consideration.  An SOQ received after May 9, 2018 will be considered a “late submittal” for the balance of the fiscal year as follows: a late submittal received between May 10, 2018 and June 11, 2018, will be considered beginning October 1, 2018.

SOQ forms are available here, or may be requested by telephone at (808) 956-3969.

The RCUH Financial Portal will be down from Friday, March 9, 2018, 4:00 pm to Monday, March 12, 2018, 7:00 am for system maintenance.

We apologize for any inconvenience this may cause and thank you for your understanding.

RCUH welcomes you to Litmos, its new training platform. Litmos brings online learning to you when you want it and where you want it.  A Litmos account is required to participate in any training—online or in-person—offered by RCUH.

For those who enrolled in Litmos by January 31, 2018, your access is ready. Please check your email for a message from “RCUH <[email protected]>” for your login. Your email address will also serve as your username. The system is easy to navigate, but this user guide will get you started. The user guide is also available as a course, “*Introduction to Litmos,” found in the Course Library. To download the guide, click on “Additional References.”

For those who have not yet enrolled in Litmos, sign up here today.

Should you have any questions, please contact RCUH Corporate Services at [email protected] or call 808-988-8314 or 808-988-8315.

In February, RCUH will launch a new training platform called Litmos. It is a one-stop place for in-person and online course registration and tracking training progress and completion.

Included with our Litmos license is access to a number of free online courses, such as Customer Service Success, Understanding Cyber Security, Social Media Awareness, Introduction to Project Management, Inspirational Leadership, and more!

Users must have an account in order to enroll for any training offered by RCUH so we encourage you to sign up today for an account. Please click here to complete the account registration form. Once we go live, you will receive a welcome message with login instructions.

Should you have any questions, please contact Gayle Hamasaki via [email protected] or 808-988-8314.

The State of Hawai‘i Office of Enterprise Technology Services (ETS) will be offering eSign training via HITS on Wednesday, January 17, 2018, 10:00-11:30 a.m. The session will be led by Micah Hwang of ETS, and RCUH representatives will be on hand to respond to questions regarding applicability to RCUH Finance transactions.

Attendees (new and current users) will be trained on new features, improved user interfaces, and integration with commonly used applications (e.g., Outlook).

What is eSign? eSign is a service that provides users with the option to route documents processed through RCUH (e.g., contracts) via email for electronic signature. Projects that have adopted it have been very pleased with the efficiencies it creates.

To register for the session, please click here. For those unable to attend, a recording will be available at a later date; you may request the recording on the registration form. Registration will close on Friday, January 12. There is no handout for the session.

Should you have any questions, please email Gayle Hamasaki at [email protected].

The State of Hawai‘i Office of Enterprise Technology Services (ETS) is offering an eSign training update to mark the service program’s 2^nd anniversary. New and current users will be trained on new features, improved user interfaces, and integration with commonly used applications (e.g., Outlook).

What is eSign? eSign is a service that provides users with the option to route documents processed through RCUH (e.g., contracts) via email for electronic signature. Projects that have adopted it have been very pleased with the efficiencies it creates.

RCUH will offer a single live presentation at UH Manoa, Kuykendall Hall 101 (Auditorium) on Wednesday, November 29, 2017, 9:00-10:30 a.m. The session will be led by Micah Hwang of ETS. During the last half-hour, RCUH representatives will be on hand to respond to questions regarding applicability to RCUH transactions.

To register for the session, please click here. Registration will close on Friday, November 24. There is no handout for the session.

For those unable to attend, no recording will be available. However, a session via HITS will be scheduled in early 2018.

Should you have any questions, please email Gayle Hamasaki at [email protected].

RCUH will be implementing its ePayments program in November 2017.  ePayments, or electronic payments, will allow RCUH to pay  vendors and employees electronically (and eliminate the need for paper checks).  An information session will be held on Wednesday, November 8, 10:00 a.m. to 11:30 a.m., via HITS.

This session will cover:

• ePayments Overview
• Vendor and Employee Enrollment
• Change in Payment Processing

There will be some new material that was not featured in our August 29, 2017 session.

Seating is limited, so please register by November 3, 2017 by clicking here.  Handouts will be emailed on/about November 6.

For those unable to attend and who are interested in the recorded session, please use the registration form to request the link to the recording.

For additional information or to submit questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on November 8!

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Honolulu (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Tuesday, October 24, 2017

Time:         9:30 a.m. to 11:00 a.m.

Location:   Mission Memorial Auditorium

550 South King Street
Honolulu, HI
See map for location and parking: Mission Memorial Auditorium (MMA) Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Maui (click here).  We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Friday, October 20, 2017

Time:        10:00 a.m. to 11:30 a.m.

Location:   University of Hawai‘i Maui College

Ka‘a‘ike 105 BCD
310 W Kaahumanu Avenue
Kahului, HI
UH Maui College campus map

Video conference is available for Moloka‘i and Lana‘i. To register, please contact our office at (808) 587-0460 or [email protected]. The training locations are as follows:

Moloka‘i
Moloka‘i Ed Center – UH Maui College
375 Kamehameha V Highway
Kaunakakai, HI

Lana‘i
Lana‘i Ed Center – UH Maui College
329 7th Street
Lanai City, HI

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

On Monday, September 11, 2017, the payment forms will be updated with the following new features:

• The Remittance Information section will be permanently expanded.
• An Invoice/Reference number and amount will be required.
• A new field for Customer Account/Comment (some vendors, like FedEx and Xerox, provide a customer account number along with an invoice number).

Financial Portal Down on September 8, 2017 at 4:00 PM
The RCUH Financial Portal will be down from Friday, September 8 at 4:00 PM to 7:00 PM.  During this period, you may not be able to access the RCUH Financial Portal.

Auto-Filled Invoice Reference/Number and Customer Account/Comment
Since Travel, Non-Employee Expense, Personal Auto Mileage, and Petty Cash payments normally do not have invoices associated with them, the RCUH system will auto-fill the Invoice Reference/Number and/or Customer Account fields for these payments.  Please refer to the table below for default auto-fill invoice information for each type of payment form.

Payment Form	Invoice Ref/No	Cust Acct/Comment
PO Payment	User entered (25 char)	User entered (21 char)
Authorization for Payment	User entered (25 char)	User entered (21 char)
Travel Request	[PO Number] [Leg 1]	[Start Date]-[End Date]
Travel Completion (with Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Travel Completion (without Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Non-Employee Expense	[Pay Req No] Non-Emp Exp	User entered (21 char)
Personal Auto Mileage	[Pay Req No] Mileage	[Start Date]-[End Date]
Petty Cash	[Pay Req No] Petty Cash	[Period Beg]-[Period End]

The information in [brackets] is what will be auto-filled.  Fields with auto-filled information cannot be overwritten with user-entered data.

Impact on Pending Documents
Pending documents will remain in the system, so they will not need to be recreated.  However, the update will affect payments pending submission or approval as follows:

Payment Form	Effect on Pending Transactions
PO Payment Authorization for Payment	Existing values in Invoice/Reference Number field will be truncated to meet the 25 character limit.  Anything exceeding 25 characters will be cut-off. (Amounts will be retained).
Travel Request Travel Completion with Request Travel Completion without Request Non-Employee Expense Personal Auto Mileage Petty Cash	Existing values in Invoice/Reference Number field will be cleared and replaced with auto-filled information. (Amounts will be retained).

Impact on Previously Approved Documents
These updates will also affect the appearance of documents approved before September 11, 2017.  These online documents will be displayed in the updated form, rather than the existing form when it was approved.  For documents approved before September 11, 2017, click on the link to “View” PDF in the listing screens.  The PDF version is a snapshot of the document at the time of approval.

If you have any questions or comments, please contact Ricky Fujioka at [email protected] or (808) 988-8346.