RCUH fiscal year-end processing has been completed and the RCUH financial system is now open for fiscal year 2023. Fiscal Administrators may now approve online purchasing, payment, and travel transactions in the Financial Portal. The first check run for fiscal year 2023 will be on Wednesday, July 6, 2022 at 4:00 PM.

UH Project Fiscal Reports may reflect incorrect amounts and balances until KFS is opened for FY 2023. Until KFS is opened for FY 2023, please use the Mass Printing Reports to access the UH Project Fiscal Reports as of June 2022 and earlier.

Reminder: Service dates are required for all payment transactions approved through August 31, 2022. For payments approved after July 31, 2022, $100,000 or greater, and with service dates of June 30 or earlier, please complete the RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of July 30. Please email your worksheet to Staci Saito at [email protected] by Monday, August 1, 2022.

Please refer to the Monday, June 20, 2022 General Announcement on Service Dates for more information.

It gives us great pleasure to announce the nominees for the 2022 RCUH Outstanding Employees of the Year (OEY) awards. Please join us in congratulating:

Researcher/Project Manager Category

• Jesse Abdul, Cooperative Institute for Marine and Atmospheric Research, UH School of Ocean and Earth Science and Technology
• Teryn Macayan, Hawaiʻi Small Business Development Center, UH Hilo
• Cris Milne, Hawaiʻi Center for AIDS, UH John A. Burns School of Medicine
• Hank Oppenheimer, Maui Nui Plant Extinction Prevention Program, Pacific Cooperative Studies Unit, UH College of Natural Sciences

Project Support Staff Category

• Kelsey McBeain, Department of Oceanography, UH School of Ocean and Earth Science and Technology
• Naomi Moran, Subaru Telescope, National Astronomical Observatory of Japan
• Joanna Norton, Cassava Improvement Project, UH College of Tropical Agriculture and Human Resources

Team Category

• UH Cancer Center, Shepherd Research Lab – Nisa Kelly and En Liu
• UH Information Technology Services, Cyberinfrastructure – Michelle Choe, Sean Cleveland, Maria Dumanlang, Jennifer Geis, and Jared McLean
• UH Social Science Research Institute, Telecommunications and Social Informatics Program – Umerang Imetengel, Ginger Porter, and Alyssa Shimizu

We wish to thank the 10 Principal Investigators who nominated these exceptional individuals. The OEY awards program encourages, recognizes, and rewards RCUH employees who have made demonstrable, significant, and exemplary contributions to their project during the past fiscal year or years. All nominees will be honored at an awards luncheon in the fall.

The Research Corporation of the University of Hawaii announces the issuance of Request for Proposals (RFP) No. CS2022-1, “Designing, Furnishing, and Installing Functional Workspaces for the Relocation of RCUH Offices from the University of Hawaiʻi Mānoa Innovation Center to East-West Center Burns Hall”.

All questions about the RFP must be directed to Kaylee Hull at RCUH via email to [email protected]. Closing Date for Receipt of Offeror Questions is 4:00 PM (Hawaii Standard Time), July 15, 2022.

Completed proposals must be submitted via email to [email protected] and received no later than 4:00 PM (Hawaii Standard Time), August 12, 2022. It is the Offeror’s responsibility to ensure confirmation of proposal receipt prior to the Closing Date for Receipt of Proposals.  Proposals received after the time and date fixed for submittal will not be considered. 

A schedule of key dates is included in the RFP.

Click here to download the RFP.

There are more than a hundred new online courses in the RCUH Training Portal, including a bunch of 5-minute introductory lessons on Microsoft 365. The following may interest you as well:

• Budgeting Basics for Managers
• Disability Awareness
• Effective Communication

The new courses are highlighted in blue in the course catalog. If you need access to the RCUH Training Portal, please complete the registration form.

If you have any questions about the training portal, please email [email protected].

Throughout the year, RCUH visually features projects in publications, communications, videos, etc. And your project could be featured in the next calendar shot or annual report cover! Please send us a selection of your best project photos for our library.

• Ideal photos should be clear and bright
• Action or staged activities are preferred (no headshots)
• Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the photo information form and send your photos to [email protected] by Friday, September 30, 2022. Photos may be sent as attachments or via the UH File Drop (for require authentication, please select “No login required”).

Thank you for sharing your work with us!

The fiscal year-end cutoff for RCUH online payment transactions is 12:00 noon on Thursday, June 30, 2022. All online payment transactions processed after Thursday, June 30, 2022 through Wednesday, August 31, 2022, will require service dates. The service date format is MM/DD/YY.

For payments that will be processed or approved after Friday, July 29, 2022, are $100,000 or greater, and have service dates of June 30, 2022 or earlier, please complete the RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of July 29. Please email your worksheet to Staci Saito at [email protected] by Monday, August 1, 2022. If there are no payments to report, please email Staci to report that there are no items by Monday, August 1, 2022.

A service date field is provided on all payment forms and is identified with the heading “S/D”. The service date is the date goods are received or services are performed. For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment. However, if the service period covers multiple fiscal years, allocate costs in each fiscal year incurred. For example, if the service period is from June 1, 2022 to July 31, 2022, record costs incurred from June 1 to June 30 with a 06/30/22 service date and costs incurred from July 1 to July 31 with a 07/31/22 service date.  

This information is needed to ensure that RCUH liabilities are properly reported as of June 30, 2022. Our auditors, N&K CPAs Inc., will be reviewing selected documents processed during this period as part of their audit procedures. Accordingly, please be advised that we may be requesting copies of payment documents for review. 

Please contact Maile Brooks at (808) 988-8340 or [email protected] if you have any questions. Your cooperation is greatly appreciated.

The RCUH Financial Portal will be down for system maintenance on Thursday, May 5, 2022, from 4:00 p.m. to 7:00 p.m. (HST).

We apologize for any inconvenience this may cause and thank you for your understanding.

Important Dates:

June 30, 2022	Last Check Run for FY 2022 (Payments must be approved by 12 noon)
July 6, 2022	RCUH Financial System scheduled to reopen
July 6, 2022	First Check Run for FY 2023 (4:00 PM)

Online purchasing, payments, and travel transactions must be approved by Fiscal Administrators by 12:00 noon on Thursday, June 30, 2022 to be included in FY 2022.  The last check run for the fiscal year will be on Thursday, June 30, 2022.  Pending transactions will remain in the RCUH financial system, and will not be automatically deleted or disapproved. 

From July 1 through July 5, online purchasing, payment, and travel transactions can be created, but Fiscal Administrators will not have the ability to approve transactions.  Transactions will not be posted to project accounts until the financial system is reopened for FY 2023.  The RCUH financial system is scheduled to reopen on Wednesday, July 6, 2022.  The first check run for FY 2023 is scheduled for Wednesday, July 6, 2022 at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at [email protected].

Project reports will be accessible on the RCUH website.  However, report balances will only reflect transactions posted through June 30, 2022, until processing resumes on July 6, 2022.

Please contact Maile Brooks at (808) 988-8340 or [email protected] if you have any questions.

RCUH buyers who are new to SuperQUOTE™, an electronic solicitation solution (for requests for quotation, proposal, information, or a sealed bid request), should consider enrolling in one of the May trainings offered by CommercePoint:

• Tuesday, May 3, 10:00 a.m. to 11:00 a.m.
• Tuesday, May 10, 10:00 a.m. to 11:00 a.m.
• Tuesday, May 17, 10:00 a.m. to 11:00 a.m.
• Tuesday, May 24, 10:00 a.m. to 11:00 a.m.

You’ll learn about the SuperQUOTE™ buying process and how to :

• create a new request
• create a sealed bid request
• award, cancel, or copy a request
• write an effective request
• qualify your vendors

In-person classes will be in the FMO Training Room, UH Mānoa Lower Campus, 1406 Lower Campus Road, Building 171-B, Room 59 (portable building across SimplyFi Arena at Stan Sheriff Center). Classes are limited to 15 and attendees must wear a mask. Register here.

To attend virtually, please email [email protected] and use the subject line: May 2022 SuperQUOTE™ Training @ UHM. Include the date you wish to attend. The Zoom meeting details will be emailed to you.

REMINDER: Please use the RCUH account for transactions being processed through RCUH. Refer to these RCUH buyer registration instructions.

Any questions about the training or to request an on-site training class at your location may be directed to [email protected].

Want to learn about the challenges of starting your own research project? How about a few tips on writing a successful grant proposal?

Join us on Wednesday, May 18, 2022, from 9:00 a.m. to 10:30 a.m. to hear from a few of the most experienced and successful UH researchers in this interactive Q&A session. The distinguished panel features:  

• Dr. David Karl, School of Ocean and Earth Science and Technology
• Dr. Karl Kim, College of Social Sciences
• Dr. Marjorie Mau, John A. Burns School of Medicine

Panelists will share the lessons they’ve learned throughout their tenure at the University of Hawai‘i and answer questions from both in-person and virtual attendees. There are a limited number of in-person seats at UH Manoa’s IT Center Room 105 A/B, but there is an option to participate virtually via Zoom.

Click here to RSVP and to submit questions for the panel.

If you have a question about the forum, please email [email protected].