Call for Project Photos

Throughout the year, RCUH visually features projects in publications, communications, videos, etc. And your project could be featured in the next calendar shot or annual report cover! Please send us a selection of your best project photos for our library.

  • Ideal photos should be clear and bright
  • Action or staged activities are preferred (no headshots)
  • Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the photo information form and send your photos to [email protected] by Friday, September 30, 2022. Photos may be sent as attachments or via the UH File Drop (for require authentication, please select “No login required”).

Thank you for sharing your work with us!

Service Dates for Online Payments Processed During July 1 to August 31, 2022

The fiscal year-end cutoff for RCUH online payment transactions is 12:00 noon on Thursday, June 30, 2022. All online payment transactions processed after Thursday, June 30, 2022 through Wednesday, August 31, 2022, will require service dates. The service date format is MM/DD/YY.

For payments that will be processed or approved after Friday, July 29, 2022, are $100,000 or greater, and have service dates of June 30, 2022 or earlier, please complete the RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of July 29. Please email your worksheet to Staci Saito at [email protected] by Monday, August 1, 2022. If there are no payments to report, please email Staci to report that there are no items by Monday, August 1, 2022.

A service date field is provided on all payment forms and is identified with the heading “S/D”. The service date is the date goods are received or services are performed. For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment. However, if the service period covers multiple fiscal years, allocate costs in each fiscal year incurred. For example, if the service period is from June 1, 2022 to July 31, 2022, record costs incurred from June 1 to June 30 with a 06/30/22 service date and costs incurred from July 1 to July 31 with a 07/31/22 service date.  

This information is needed to ensure that RCUH liabilities are properly reported as of June 30, 2022. Our auditors, N&K CPAs Inc., will be reviewing selected documents processed during this period as part of their audit procedures. Accordingly, please be advised that we may be requesting copies of payment documents for review. 

Please contact Maile Brooks at (808) 988-8340 or [email protected] if you have any questions. Your cooperation is greatly appreciated.

Face masks required indoors on UH campuses and properties (Effective May 25, 2022)

A notification was sent out from the UH Office of Communications that effective Wednesday, May 25, 2022, face masks are once again required indoors across the University of Hawai’i System, except when working alone or separated from others by 6 feet or more. Restoration of this practice, consistent with current Centers for Disease Control and Prevention (CDC) recommendations, was recommended by UH medical and public health experts and the State of Hawai’i Department of Health and affirmed by UH leadership.

Reinstatement of the comprehensive indoor mask requirement will help prevent further spread of the COVID-19 virus and better protect the health of everyone as every county in the state but one is currently assessed to have a “high” level of COVID-19 community transmission by the CDC. Only Hawaiʻi County is still rated “medium.” The CDC also ranks the state as 4th highest in the nation with an average 7-day case rate of 495.9 cases per 100,000 people.

The indoor face mask requirement will remain in place and be re-evaluated when the level of COVID-19 transmission in the state decreases.   

For additional information, you may visit UH COVID-19 Guidelines or State Department of Health return-to-work guidance

Mahalo for your cooperation in keeping our community safe.

RCUH HR Director Nelson Sakamoto announces retirement

After serving as RCUH’s Director of Human Resources for more than 30 years, Nelson Sakamoto has officially announced his retirement. Director Sakamoto’s last day in office will be Friday, May 20, 2022.

“On behalf of RCUH, I’d like to congratulate Nelson on his retirement and thank him for his years of service and his commitment to serving Hawai‘i’s research community,” said Executive Director Lenny Gouveia. “RCUH has been fortunate to have had Nelson at the helm of the Human Resources Department for so many years, but now is the time for him to kick back, relax, and enjoy life outside of RCUH. Although these will be big shoes to fill, we are excited to start a new chapter with the incoming director.”

Kira Higa has been named incoming Director of Human Resources, effective May 9, 2022. She previously worked at the Office of Hawaiian Affairs and has held various roles at Hawaiian Telcom for the past 13 years, most recently as HR Director. Ms. Higa also serves on the Hawaii Workforce Development Council and is a graduate of the Patsy T. Mink Wahine Leadership Cohort.

“We are pleased to welcome Kira to the RCUH ‘ohana and have high hopes for her in this position,” Gouveia said.

Fiscal Year-End June 30, 2022

Important Dates:

June 30, 2022Last Check Run for FY 2022 (Payments must be approved by 12 noon)
July 6, 2022RCUH Financial System scheduled to reopen
July 6, 2022First Check Run for FY 2023 (4:00 PM)

Online purchasing, payments, and travel transactions must be approved by Fiscal Administrators by 12:00 noon on Thursday, June 30, 2022 to be included in FY 2022.  The last check run for the fiscal year will be on Thursday, June 30, 2022.  Pending transactions will remain in the RCUH financial system, and will not be automatically deleted or disapproved. 

From July 1 through July 5, online purchasing, payment, and travel transactions can be created, but Fiscal Administrators will not have the ability to approve transactions.  Transactions will not be posted to project accounts until the financial system is reopened for FY 2023.  The RCUH financial system is scheduled to reopen on Wednesday, July 6, 2022.  The first check run for FY 2023 is scheduled for Wednesday, July 6, 2022 at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at [email protected].

Project reports will be accessible on the RCUH website.  However, report balances will only reflect transactions posted through June 30, 2022, until processing resumes on July 6, 2022.

Please contact Maile Brooks at (808) 988-8340 or [email protected] if you have any questions.

SuperQUOTE™ Training Offered by CommercePoint

RCUH buyers who are new to SuperQUOTE™, an electronic solicitation solution (for requests for quotation, proposal, information, or a sealed bid request), should consider enrolling in one of the May trainings offered by CommercePoint:

  • Tuesday, May 3, 10:00 a.m. to 11:00 a.m.
  • Tuesday, May 10, 10:00 a.m. to 11:00 a.m.
  • Tuesday, May 17, 10:00 a.m. to 11:00 a.m.
  • Tuesday, May 24, 10:00 a.m. to 11:00 a.m.

You’ll learn about the SuperQUOTE™ buying process and how to :

  • create a new request
  • create a sealed bid request
  • award, cancel, or copy a request
  • write an effective request
  • qualify your vendors

In-person classes will be in the FMO Training Room, UH Mānoa Lower Campus, 1406 Lower Campus Road, Building 171-B, Room 59 (portable building across SimplyFi Arena at Stan Sheriff Center). Classes are limited to 15 and attendees must wear a mask. Register here.

To attend virtually, please email [email protected] and use the subject line: May 2022 SuperQUOTE™ Training @ UHM. Include the date you wish to attend. The Zoom meeting details will be emailed to you.

REMINDER: Please use the RCUH account for transactions being processed through RCUH. Refer to these RCUH buyer registration instructions.

Any questions about the training or to request an on-site training class at your location may be directed to [email protected].

2022 RCUH Forum — Pathways to Research Success: Lessons Learned

Want to learn about the challenges of starting your own research project? How about a few tips on writing a successful grant proposal?

Join us on Wednesday, May 18, 2022, from 9:00 a.m. to 10:30 a.m. to hear from a few of the most experienced and successful UH researchers in this interactive Q&A session. The distinguished panel features:  

  • Dr. David Karl, School of Ocean and Earth Science and Technology
  • Dr. Karl Kim, College of Social Sciences
  • Dr. Marjorie Mau, John A. Burns School of Medicine

Panelists will share the lessons they’ve learned throughout their tenure at the University of Hawai‘i and answer questions from both in-person and virtual attendees. There are a limited number of in-person seats at UH Manoa’s IT Center Room 105 A/B, but there is an option to participate virtually via Zoom.

Click here to RSVP and to submit questions for the panel.

If you have a question about the forum, please email [email protected].

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 04/23/22 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 04/23/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

Nominations Open for 2022 Outstanding Employees of the Year Awards

UPDATE, MAY 16, 2022: We have reached the limit of 4 nominations for each of the categories. No additional nominations will be accepted.

NOMINATE YOUR PROJECT STAFF FOR THE 2022 RCUH OUTSTANDING EMPLOYEES OF THE YEAR AWARDS

RECOGNITIONS

Three award categories are available:

  1. Researcher/Project Manager (exempt status position)
  2. Project Support Staff (non-exempt status position)
  3. Team (2-5 staff in exempt and/or non-exempt Regular-status positions)

The awards encourage, recognize, and reward RCUH employees who have made demonstrable, significant, and exemplary contributions to their project during the past fiscal year (July 2021–June 2022) or years.

AWARDS

  • $1,000 to the first place awardee in each category
  • $500 to the second place awardee in each category
  • $50 to each nominee

All nominees will be recognized at the RCUH Awards Luncheon to be held in the fall.

NOMINATIONS

A Principal Investigator may submit one nomination. Team nominations are limited to no more than five individuals per team. Please ensure that your nominee(s) is (are) willing to be interviewed and filmed on camera.

  • New this year: A category will close once the limit of four (4) nominations is reached.

Due to the new category limits, PIs must indicate their intent to submit a nomination by emailing [email protected] no later than May 20, 2022. The email should include the employee’s name and nomination category. Upon verification of employment status, RCUH will provide the PI with a nomination form. The deadline to submit a nomination form is June 1, 2022.

FILMING

We will resume filming of nominees, unless public health and safety directives prevent us from doing so.

For more information, please refer to policy 3.450 Outstanding Employees of the Year Awards or contact RCUH Corporate Services at [email protected] or 808-988-8314.