RCUH HR INFORMATION ONLY – ACCEPTING TUITION REIMBURSEMENT APPLICATIONS

RCUH is now accepting tuition reimbursement applications. We encourage you to submit your application as soon as possible as requests are approved on a first come, first served basis, up to the limit of available funds. Please note that applications are due 2 business days prior to the first day of instruction in the applicable semester. For example, University of Hawaii’s first day of Summer 2022 (2nd Session) starts on July 5th, therefore, COMPLETED applications for the summer semester is due to us no later than Wednesday, June 29, 2022 by 5:00 PM.

Please review the RCUH Tuition Expense Reimbursement Policy (3.460), for additional information on details of the policy and eligibility requirements.

Relevant Form: RCUH Tuition Reimbursement Application Form

Please contact [email protected] or (808) 956-3100 if you have any questions.

RCUH HR INFORMATION ONLY: Guidance Relating to Unforeseen Disruption in Work Schedules

Reminder: June 1-November 30 is hurricane season. For more information, please visit the NOAA Central Pacific Hurricane Center and take the time to review your family emergency plan. (https://www.ready.gov/hurricanes)

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at https://www.hawaii.edu/emergency/.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 06/25/22 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 06/25/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Friday, 06/10/22 5:00 PM to Sunday, 06/12/22 11:00 AM

All RCUH Human Resources online systems will be down on Friday, 06/10/22 at 5:00 PM (HST) to Sunday, 06/12/22 11:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR INFO ONLY – RCUH 2022 Annual Performance Evaluation

TO:  Principal Investigators and Supervisors

The deadline to submit Annual Performance Evaluations for RCUH employees will be September 16, 2022. It was previously communicated in the May 13th and May 17th HR training sessions that performance reviews were to be due on June 17th, but the deadline has been extended. An updated form will be distributed and posted online in early July, however evaluations completed on previous versions of the form will still be accepted.

Relevant RCUH Policy:

Any questions regarding the Annual Performance Evaluation process may be directed to RCUH Human Resources at [email protected].

RCUH HR INFO ONLY- June 7-9: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings June 7-9. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

DatesLocation
Tuesday, June 7Virtual
Wednesday, June 8Virtual
Thursday, June 9Virtual

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Face masks required indoors on UH campuses and properties (Effective May 25, 2022)

A notification was sent out from the UH Office of Communications that effective Wednesday, May 25, 2022, face masks are once again required indoors across the University of Hawai’i System, except when working alone or separated from others by 6 feet or more. Restoration of this practice, consistent with current Centers for Disease Control and Prevention (CDC) recommendations, was recommended by UH medical and public health experts and the State of Hawai’i Department of Health and affirmed by UH leadership.

Reinstatement of the comprehensive indoor mask requirement will help prevent further spread of the COVID-19 virus and better protect the health of everyone as every county in the state but one is currently assessed to have a “high” level of COVID-19 community transmission by the CDC. Only Hawaiʻi County is still rated “medium.” The CDC also ranks the state as 4th highest in the nation with an average 7-day case rate of 495.9 cases per 100,000 people.

The indoor face mask requirement will remain in place and be re-evaluated when the level of COVID-19 transmission in the state decreases.   

For additional information, you may visit UH COVID-19 Guidelines or State Department of Health return-to-work guidance

Mahalo for your cooperation in keeping our community safe.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 05/21/22 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 05/21/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR Information Only: May 13 and May 17: Training Session – Frequently Used HR Policies

To: RCUH Principal Investigators and Project Staff

SUBJECT: RCUH Information Only – Training Session: RCUH Human Resources: Frequently Used HR Policies (May 13 via Zoom, May 17 in-person)

Please join RCUH Human Resources Director of Human Resources, Nelson Sakamoto in one of his last two training sessions, “Frequently Used HR Policies.”  These half-day sessions (4 hours total) for RCUH Principal Investigators and Project Staff will be available via Zoom (Friday, May 13th in the morning) and in-person at the UH Cancer Center Kakaako campus (Tuesday, May 17th in the afternoon). The training will cover key HR policies for RCUH projects and will be divided into four 1-hour segments. The agenda for both training sessions will be the same as stated below:

Tentative Agenda:

Hour 1:  Introduction of Kira Higa, What RCUH Human Resources Can and Cannot do for you, Changes in policies, New Hire Orientation, Probation Period, Work Schedules/Locations, eTimesheet/Time Reporting, Payroll, General overview of RCUH Employee Benefits, Vacation and Sick Leave, Protected Leaves, and Q&A.

Hour 2: RCUH Job Descriptions, Reclassifications, Recruitment, RCUH Postdoc Category, Shared Employee/Appointment, Selection, Probationary Period, Non-Recruited Hires (new process), J-1 Visa (update), Volunteers, Hiring employees in locations outside of Hawai`I, and Q&A.

(Break)

Hour 3: Performance Evaluations, Updated Pay Schedule, New Pay Schedule (effective October 1, 2022), Setting new hire or reclassification Pay Rates, Performance Problems, Corrective Action,  How to avoid HR problems, Role of the Supervisor of an RCUH employee and Q&A.

Hour 4: Employee/Independent Contractor, Safety/Accident Reporting/Workers’ Comp., Light Duty/Job Physical Analysis, HIOSH Joint Employer Liabilities, EEO/complaint process, Mandatory Training, and Q&A.

Zoom Online Training
Date: Friday, May 13, 2022
Time: 8:30am – 12:30pm
Location: ZOOM link provided by Thursday, May 12
Registration via RCUH Training Portal by Thursday, May 12, 4:00pm

In-Person Training (Honolulu)
Date: Tuesday, May 17, 2022
Time: 12:30pm – 4:30pm
Location: UH Cancer Center Auditorium, 701 Ilalo St, Honolulu, HI 96813
Registration via RCUH Training Portal by Friday, May 13, 4:00pm
No walk-ins. Restricted access required pre-registration.
Individuals who require special needs accommodations are encouraged to request assistance in writing to [email protected] at least 48 hours prior to the scheduled meeting.

Registration is available in the RCUH Training Portal. If you need to request access to the RCUH Training Portal, please complete this form.