RCUH HR IMPORTANT – RCUH 2021 Annual Performance Evaluation Training

Attention Principal Investigators and Supervisors: RCUH 2021 Annual Performance Evaluations Training has been scheduled for the following dates via Zoom Webcast:

  • Thursday, September 16: 10:00am – 11:30am
    • DEADLINE to request to register: Wednesday, September 15 – 12noon
  • Friday, September 24: 10:00am – 11:30am
    • DEADLINE to request to register: Thursday, September 23 – 12noon

Request for Registration: https://forms.gle/LcuFhNjUf5vZyvF1A

Attendance will be strictly limited to Principal Investigators and Supervisory staff only. It is important you request for registration at least 24 hours in advance of the training to allow time for RCUH review. All individuals requesting registration will be reviewed in advance and confirmations and details (meeting link and dial-in information) will be distributed first thing in the morning the day of training.

A Zoom waiting room will also be enabled and individuals will be allowed to join the training so it is important that your name match the name on your registration so RCUH HR staff is able to confirm your attendance.

Key Dates:

  • September 30, 2021: DEADLINE – Performance Evaluation Forms due to RCUH Human Resources Department (Email to [email protected])

Relevant RCUH Policy:

2021 Annual Performance Evaluation Forms:

Any questions regarding the Annual Performance Evaluation process may be directed to RCUH Human Resources at [email protected].

Any individual who requires special needs accommodations may request assistance in writing to [email protected] well in advance of the scheduled training.

RCUH HR IMPORTANT: 2021 Performance Evaluations — Deadline: September 30, 2021

TO: Principal Investigators and Individuals with Supervisory Access/Authority

SUBJECT:   2021 Performance Evaluations — Deadline: September 30, 2021

POLICIES & DEADLINE: Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2020 through June 30, 2021 or through September 30, 2021.  DEADLINE:  Thursday, September 30, 2021.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS:  All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description.   RCUH Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation (Short) Form

RCUH Annual Performance Evaluation (Long) Form

Brief Instructions:  Both forms are Excel forms, and you must complete all yellow shaded boxes.  Use the Tab key to move from one required cell to next cell.  The scoring column has a drop-down list of scores. Select the applicable rating/score, then tab to move to the next scoring cell.  The Excel form will add up the scores, then refer to the total score for the employee’s overall performance rating.


(1) Select type of evaluation form

(2) Review employee’s job description and previous Performance Evaluation.

(3) Complete evaluation (attend RCUH training on Performance Evaluation Process).

(4) Schedule private meeting with employee and conduct evaluation.

(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.

*Return forms to the RCUH Human Resources Department by September 30, 2021

Email: [email protected], or FAX: (808) 956-9423.

TRAINING:  Zoom training sessions on how to conduct a performance evaluation and how to complete the RCUH Performance Evaluation forms will be emailed to all Principal Investigators and those with Supervisory Access to the RCUH HR Portal.  Non-PIs and Non-Supervisory Access level staff will not be permitted to attend these training sessions.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected] phone: 956-6965).

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 08/28/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 08/28/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR URGENT: “My COVID-19 Data App” – Now Available via ESS – Update by Thursday, August 19th at 5:00 PM HST

To: All RCUH Employees, Principal Investigators, and Project Administrators with Supervisory Access

Please see the Memorandum below regarding the RCUH “My COVID-19 Data App”. This is now available via the Employee Self-Service (ESS) Portal. The deadline to update your information is Thursday, August 19, 2021 at 5:00 PM HST.

Memo Attachment: RCUH Employee Guide to Updating your “My COVID-19 Data App” via RCUH Employee Self Service (ESS) Portal.

RCUH HR URGENT – RCUH COVID-19 Advisory #12 – Implementation of the Emergency Proclamation

To: Principal Investigators & RCUH Employees

This advisory is intended to provide guidance to Principal Investigators and RCUH Employees on the RCUH’s implementation of Governor David Ige’s August 5, 2021 Emergency Proclamation, which requires all State and County employees to be fully vaccinated or undergo weekly tests for COVID-19, effective August 16, 2021.

RCUH INFO ONLY- August 17-19: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings August 17-19. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Tuesday, August 17Virtual
Wednesday, August 18Virtual
Thursday, August 19Virtual


If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 7am – 1pm Hawaiʻi Standard Time.

Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH COVID-19 Advisory #11 – Mandatory Vaccinations or Weekly Testing

For Principal Investigators & RCUH Employees — Effective August 16, 2021, Mandatory Vaccinations or Weekly Testing

This advisory, the eleventh in the series of RCUH advisories, provides guidance to PIs and RCUH employees relating to Governor David Ige’s Emergency Proclamation for Mandatory COVID-19 Vaccination or Weekly Testing.