In an effort to streamline the RCUH HR Employee/Independent Contractor Review process, new procedures and forms are being implemented to empower our research projects to use their discretion to determine if their engagement falls under one of the defined Non-Employee Designations. Although the RCUH Human Resources Department still handles reviews, if your engagement fits one of the Non-Employee designations, no RCUH HR Review is necessary!
When to use: If the Principal Investigator can attest to the nature and scope of the engagement and apply it to one of the Non-Employee designations as defined below (see Policy 3.225 for explanations of Non-Employee designations). The completed and signed form should be attached to payment documents as needed.
Non-Employee: Guest Speaker
Non-Employee: Non-Compensated Project Support (previously Master EIC)
Non-Employee: Off-Duty Special Duty Police (previously Master EIC)
Non-Employee: Research Study Participant (previously Master EIC)
When to use: If the project determines that none of the defined Non-Employee categories are appropriate for their engagement. Completed forms should be submitted to RCUH Human Resources (via RCUH HR Portal eUpload or email to: [email protected]) along with the required supporting documentation no less than 7-10 business days prior to the start of the engagement:
Hawaii General Excise Tax: Proof of Account (ONLY for individuals completing work in Hawaii)
Proof of business (i.e. website, CV, etc.): Documentation to prove the individual is set up to provide specialized services
Scope of Services: Outlining deliverables (OPTIONAL – but highly recommended)
Once the RCUH ICQ-02 Form is submitted, RCUH HR will complete the review within five (5) business days and provide the project with a final determination of one of the following:
This determination should be uploaded with the applicable purchase order or payment document. Legacy forms/memo requests will still be accepted during this transition period until further notice.
RCUH HR will not provide retroactive determinations.
ATTENTION: Principal Investigators & Regular-Status employees at 50-100% FTE
RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings July 12-14. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.
Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.
For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).
No Weekly COVID-19 Testing: No further weekly COVID-19 testing for partially vaccinated or employees who were granted by the RCUH a medical or religious accommodation. No further uploading weekly tests results to your RCUH My COVID-19 Data App (or UH LumiSight App).
(For employees working at a UH campus) No need to do your daily health screening on LumiSight. For all other employees follow your work location’s healthcare screening rules.
No Masking Requirement (both indoor and outdoor) unless your work location requires the use of masks or if you are returning from an isolation or quarantine period.
Work Site Specific Rules: Even with the suspension of the RCUH and UH COVID-19 policies, RCUH employees may still need to comply with specific work/location rules. UH, State, Federal and other project work locations may still have COVID-19 related rules remaining in effect beyond March 26, 2022. All RCUH employees must follow any applicable rules that apply to their work location. Example: RCUH employees working for a UH Principal Investigator must follow any work site rules applicable to that UH work location. Principal Investigators should inform their RCUH employees of any ongoing work location specific rules that may remain in effect past March 26, 2022.
As needed, the RCUH will provide you with additional guidance. The RCUH appreciates everyone’s cooperation and understanding throughout the past two years of this pandemic.