RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Wednesday, 01/05/22 6:00 PM to 7:00 PM

All RCUH Human Resources online systems will be down on Wednesday, 01/05/22 at 6:00 PM (HST) to 7:00 PM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR INFO ONLY – 2022 Washington State Long Term Care Tax (WA Care Fund)

TO:  RCUH Employees working/residing in Washington State

Please be advised that WA 2022 Washington State Long Term Care Tax (WA Care Fund) has been put on hold per the State of Washington Governor.  RCUH will not deduct from your wages as stated in this announcement until further notice.

For more information please refer to the link:  https://wacaresfund.wa.gov/  

Also for your reference here is a link to an article:  https://www.seattletimes.com/seattle-news/politics/gov-inslee-democratic-legislative-leaders-put-the-brakes-on-wa-cares-payroll-tax-for-long-term-care/

RCUH HR IMPORTANT – No further applications for the RCUH Tuition Expense Reimbursement Policy being accepted for remainder of the Fiscal Year 2022 due to a Lack of Funds

TO:  Principal Investigators & Regular Status Employees (100% FTE and 12 months continuous service)

On behalf of Nelson Sakamoto, RCUH Director of Human Resources, please see the attached Memorandum (No Further applications for the RCUH Tuition Expense Reimbursement Policy being accepted for remainder of Fiscal Year 2022 due to a Lack of Funds) – 1 page.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 12/18/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 12/18/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR INFORMATION ONLY: Guidance Relating to Unforeseen Disruption in Work Schedules

TO: All Applicable Principal Investigators & Employees

Reminder: Due to recent bad weather, employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at https://www.hawaii.edu/emergency/.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions.

RCUH INFO ONLY- December 13-15: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings December 13-15. Regardless of how long you have been employed, it is never too early or too late to consider retirement planning. During these individual personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. Principal Investigators are encouraged to allow their employees to attend the TIAA Advisory Sessions during work hours.  

The SRA (Supplemental Retirement Annuity) plan, unlike the GRA (Group Retirement Annuity) plan, does not have a 12-month + 1000 work hour waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For 2022, the IRS has announced maximum allowable contributions have increased to $20,500. Employees who are age 50 or over at the end of the calendar year can also make catch-up contributions of $6,500. Please visit the IRS website for more details regarding 403(b) Contribution Limits.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

DatesLocation
Monday, December 13Virtual
Tuesday, December 14Virtual
Wednesday, December 15Virtual
https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 7am – 1pm Hawaiʻi Standard Time.


Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 10/23/21 5:00 AM to 12:00 Noon

All RCUH Human Resources online systems will be down on Saturday, 10/23/21 at 5:00 AM (HST) to 12:00 Noon (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT: My COVID-19 Data App Employee Status Report Now Available

To: Principal Investigators and Supervisory Authority Users

We would like to announce that the My COVID-19 Data App report is now available on the HR Portal.  This may be found under the Reports Tab, “Employee COVID Information.”  Please see attached for reference.  You may run this report at any time and it will provide you with up-to-date changes on the status of your active employees.  As a reminder, employees are responsible for and required to update and maintain their My COVID-19 Data App information and records.  As Principal Investigators, please note that you are ultimately responsible for double checking this list on a regular basis to ensure that your employees’ statuses are accurate, non-compliant employees are followed up with, and you are communicating with your employees and following any additional requirements that may be required by your project.  It is also crucial to verify which employees are truly subject or not subject to the mandate. This is a self-reported determination to indicate if the employee is subject to the vaccination/testing mandate.  Any employee physically reporting to a work site located in Hawai`i is subject to the vaccination and testing mandate.

RCUH will be responsible for reviewing and approving vaccination records and weekly test results.  Please refer to our RCUH COVID-19 Advisory #12 for more information.  If you have any questions, please contact Kristyn Fujii at [email protected] and Amber Kaneakua at [email protected] or (808) 956-8900.

RCUH INFO ONLY- Updates to Flexible Spending Account (FSA) Plans: Eligible Expenses due to COVID-19

To:  Regular-Status (50-100% FTE) Employees Enrolled in Flexible Spending Plan Accounts

The Internal Revenue Service has announced changes to reimbursable items under FSA plans.

COVID-19 related expenses that can be reimbursed under health FSAs include:

  • Home testing for COVID-19
  • Personal protective equipment such as masks, hand sanitizer, and sanitizing wipes for the primary purpose of preventing the spread of COVID-19

National Benefit Services (NBS) has updated their Expenses Flier to include COVID-19 related expenses under the RCUH FSA Healthcare plan. The updated flier may be found on NBS Summary of Benefits  (page 7).

For more information about the IRS announcement, please see IRS: Cost of home testing for COVID-19 is eligible medical expense; reimbursable under FSAs, HSAs and Announcement 2021-7.