RCUH 2019 Aloha United Way Campaign: October 28 – November 8

RCUH is excited to kick off this year’s Aloha United Way campaign!  We humbly ask for your continued support, because if each and every one of us comes together, we can make a transformative impact in our community.  As one of the largest non-profit organizations in Hawai‘i, Aloha United Way supports a network of 338 member agencies to meet a broad range of health and human service needs across the state.


RCUH’s statewide United Way campaign allows our employees to donate to Aloha United Way programs. You may contribute to any of the following islands’ United Way campaigns by completing the 2019 RCUH Employee Pledge Form:

2019 Pledge Form Applies to the Following:

Please make a copy of the completed form for your records and return the original form via U.S. Mail to RCUH Human Resources at Burns Hall, 4th Floor, 1601 East West Road, Honolulu, HI 96848. We require a wet signature and the original form for processing whenever possible.  You may also send it via encrypted email to [email protected] if necessary.

Deadline: Friday, November 8, 2019 

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various statewide United Way campaigns via payroll deduction.  Your payroll deduction will be collectively sent to the United Way Campaign specified by your completed pledge form.  The payroll deduction period is December 16th, 2019 – December 15th, 2020. Please note that all contributions made via payroll deduction cannot be designated to a specific agency and will go towards each respective island’s general fund.

For Tax Purposes:

  • A gift from $1 – $47.99 will receive a thank note via email.
  • A gift over $48.00 will receive a thank you note via mail.
  • Any gift over $250 will receive a tax acknowledgement letter from Aloha United Way in February.
  • If a payroll deduction pledge is made, please make a copy of your pledge form and use your last paystub of the year (pay period ending December 15th) to show the charitable donation for the tax year.

If you have any questions, please contact RCUH Human Resources, Employee Benefits Section at (808) 956-6979 or email [email protected].

Travel by Nonimmigrant Employees During the Holiday Season


The holiday season is approaching!  If you are on a nonimmigrant visa and will be traveling during the holiday season, please remember to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your departure so that we can ensure you have the proper documentation to travel and return to the United States to continue your employment with RCUH.  Please provide the following information:

(1) Dates of travel (departure and return dates)

(2) Who will be traveling with you

(3) Reason for travel

Once RCUH Human Resources receives your travel information, you will be provided with the proper employment verification documents you will need for travel.


  • The I-94 admission record. Upon your return, please visit the U.S. Customs and Border Protection website to obtain your online I-94 record.  Submit a copy of your I-94 record to RCUH Human Resources.
  • Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  Be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.

If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or call (808) 956-0871 if you have any questions.

RCUH Timesheet for October 16-31, 2018 Pay Period (Advanced Payroll Deadline: 12pm – October 31, 2018)

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the October 16-31, 2018 Timesheet
RCUH Payroll Deadline is October 31, 2018 12:00PM

Payday for this timesheet is November 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the November 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

Reminder: TIAA Individual Retirement Counseling Sessions (Maui)

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

With the new Fiscal Year in full swing, we would like to encourage RCUH employees to review their current retirement contributions! Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at UH Maui College and Pacific Disaster Center.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA options
  • Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates Location Times


October 9, 2018

UH Maui College

310 W. Kaahumanu Ave.

Laulima Building, Room 225

Kahului, HI 96732


9:00am – 4:00pm



October 10, 2018

UH Maui College

310 W. Kaahumanu Ave.

Laulima Building, Room 102 (ROOM CHANGE!)

Kahului, HI 96732


9:00am – 4:00pm



October 11, 2018

Pacific Disaster Center

1305 N. Holopono Street #2, Ka’ana Room

Kihei, HI 96733


9:00am – 4:00pm

To schedule an appointment, please use our secure website at:


If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

(Hawai’i Island, Maui, Molokai, Lanai employees only) Paid Administrative Leave Wednesday, August 22, 2018 through Friday, August 24, 2018

To: All Principal Investigators employing RCUH Regular Status Employees (on Hawai’i Island, Maui, Molokai, Lanai only)

Governor David Ige issued a notice placing non-emergency services State employees on paid Administrative Leave from Wednesday, August 22, 2018 through Friday, August 24, 2018 due to pending adverse weather conditions from Hurricane Lane.  This notice provides Principal Investigators guidance for time reporting for your RCUH Regular Status employees who work on Hawai’i Island, Maui, Molokai, and Lanai for August 22, 23, 24, 2018.

Please click here for the memo and additional documents.