TO:                 Principal Investigators, Supervisors, and Project Administrators

This announcement is applicable for Principal Investigators/projects that follow the Federal fiscal year or for PIs who have missed the first round (July) of the annual performance evaluation period and have submitted performance evaluations by the deadline for their eligible employees.

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal.  This is the second step in the October annual performance evaluation period process to elect to provide eligible employees with the pay adjustment (increase to base salary) and/or award (one-time payment) effective October 1, 2024. There will be an option to provide eligible employees with a retroactive lumpsum payment covering July 1, 2024 to September 30, 2024.

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Thursday, October 10^th. Employees will see the pay award or pay adjustment reflected on their pay statement on October 22 (pay day for the pay period October 1-15, 2024).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the October 2024 RCUH Pay Guidelines will be available for reference. You will only be able to initiate the PA/PAF for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact RCUH Human Resources at (808) 956-7106 or [email protected].

All RCUH Human Resources online systems will be down on Sunday, 08/11/24 from 2:00 AM (HST) to 10:00 AM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconvenience this may cause.

If you have any questions, please contact RCUH HR Information Systems at (808) 956-8900 or [email protected].

TO: Principal Investigators, Supervisors, and Project Administrators

This announcement is applicable for Principal Investigators/projects that follow the Federal fiscal year or for PIs who have missed the first round (July) of the annual performance evaluation period.

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation. Click below to access the form:

• RCUH Performance Evaluation Form

Submission of Performance Evaluations: Please submit Performance Evaluations via the Project electronic upload (eUpload) feature in the HR Portal. Instructions for submitting the evaluations via eUpload are attached here.

Deadline to submit Performance Evaluations: September 16, 2024 (Monday)

PIs must complete and submit the performance evaluation to provide their employee with a pay adjustment or award, effective October 1, 2024. There will be an option to provide employees with a retroactive lumpsum payment covering July 1, 2024 through September 30, 2024.

The online Pay Award/Personnel Action Form (PA/PAF) will be available September 23, 2024 for projects to submit their pay award/adjustments for employees. Additional information will be provided at a later date.

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-7106 or [email protected].

Our RCUH website will soon have two new features: an applicant portal login and help resources page for employees and supervisors.

Applicant Portal

Based on applicant inquiries we received, a separate login page was created for applicants below the Financial and HR/Employee Self-Service Portals on our RCUH home page.  This link will direct them to the same Sign In page found on the top right corner of our Careers page.  

There are no changes to the application process.  With the additional, more visible login portal, new and returning external applicants can easily access their user account to submit applications.  If you have any questions, please contact HR Recruitment at [email protected]. 

Help Resources

The new Help Resources page contains user guides with helpful information regarding RCUH procedures and internal systems in an effort to increase understanding and access to information for our employees and project staff. The Help Resources page contains two subsections:

• Employee Resources:
  • This page will provide information pertaining to our RCUH employees, including user guides explaining procedures within Employee Self-Service, log-in assistance, & more.
• HR Portal: Supervisor’s Toolkit:
  • This page will provide information to support our project staff (Principal Investigators, Supervisory Authorities, etc.) including user guides that outline procedures across the employee life cycle, from HR Portal Access to employee terminations.

We hope that the Help Resources page will positively impact our employees and project support staff. If you have any questions, please contact the HR Information Systems section at [email protected]. 

TO: Principal Investigators, Project Administrators, and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal through Wednesday, July 10, 2024.

This is the second step in the annual performance evaluation period process to elect to provide the pay award/adjustments. Please note this is only applicable for those who submitted performance evaluations by the deadline and are providing their eligible employees with pay adjustment (increase to base salary) or award (one-time payment).

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Wednesday, July 10^th. Employees will see the pay award or pay adjustment reflected on their pay statement on July 22^nd (pay day for the pay period July 1-15, 2024).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the 2024 RCUH Pay Guidelines will be available for reference. You will only be able to initiate pay awards or pay adjustments for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact RCUH Human Resources at (808) 956-7106 or [email protected].

Effective July 1, 2024, the U.S. Department of Labor (DOL) determined a final rule that increases the minimum salary threshold (known as the Salary Level Test) for Exempt (not eligible for overtime) employees. Under the Fair Labor Standards Act (FLSA), the Salary Level Test is one of three requirements to qualify for an Exempt classification. In addition to the upcoming change, the DOL has set future increases through year 2027:

1. Effective July 1, 2024: The minimum salary for Exempt employees is $3,657.33/Mon ($43,888/Year).  The minimum pay rate for an Exempt RCUH employee (regardless of FTE) will be $3,658.00/month.
2. Effective January 1, 2025: The minimum salary for Exempt employees will increase again to $4,888/Mon ($58,656/Year). 
3. Effective July 1, 2027: The DOL will determine the minimum salary based off data at that time and will require salary thresholds to be updated every three years.

In response to this ruling, the RCUH Exempt Pay Schedule has been updated to ensure compliance with the new regulations. At this time, there are no changes to the Non-Exempt Pay Schedule. Any new recruitments must conform with the updated pay schedule. We have identified and are working directly with Principal Investigators (PIs) regarding impacted Exempt employees. PIs have an option to either:

1. Provide a pay adjustment to meet the minimum salary threshold
2. Convert FLSA status from Exempt to Non-Exempt (eligible for overtime for hours worked in excess of 40 hours per week)

Since the announcement of the final rule in April 2024, lawsuits have been filed against the DOL from organizations and business groups challenging the salary threshold increases. It is important to plan accordingly despite the legal climate. PIs should take this information into consideration while budgeting and planning for current staff and future staffing.

The July 1, 2024 salary threshold impacts a minimal population of current Exempt employees. However, these employees may not meet the new minimum of their applicable pay range. No immediate action is needed from PIs to address the misalignment, since the salary level will increase again in January, unless it is to address pay equity from a newly posted recruitment.

The January 1, 2025 increase is a substantial increase and will have an effect on a larger population of Exempt employees. The RCUH Exempt Pay Schedule will once again be adjusted to ensure compliance to the scheduled increase. We recognize that this is a short window to adjust to the change. RCUH Human Resources is committed to work with PIs to provide solutions and guidance and will continue to assess and determine best practices, while ensuring compliance with applicable Federal and State regulations. For more information, please refer to the DOL Final Rule and Frequently Asked Questions.

If you have any questions, please contact Jennifer Lin at (808) 956-7106 or [email protected].  

TO:                 Principal Investigators, Supervisors, and Project Administrators

This is a reminder that the performance evaluations are due by Wednesday, June 19, 2024. Click here to access the form:

• RCUH Performance Evaluation Form

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation. Please submit Performance Evaluations via the Project electronic upload (eUpload) feature in the HR Portal. Instructions for submitting the evaluations via eUpload are attached here.

The online PA/PAF (Pay Award/Personnel Action Form) to submit pay actions (award or adjustment) will be available via HR Portal from June 24 through July 10 for an effective date of July 1, 2024. We will provide an update once this is available.

Note for projects that follow the Federal fiscal year: Since the evaluation period is October 1, 2023 through September 30, 2024, evaluations will be due with a later deadline. A second round of the online PA/PAF application will be available in September for pay increases or one-time payments with an effective date of October 1, 2024. Additional information will be provided at a later date.

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-7106 or [email protected]

TO:                 Principal Investigators, Supervisors, and Project Administrators

The 2024 RCUH Performance Evaluation Form is now available online. Click here to access the form:

• RCUH Performance Evaluation Form

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation.

Minor edits have been made to the Performance Evaluation Form based off valuable feedback:

• “Merit” definition change
• Job Competency: Safety Awareness > Safety Compliance
• Section 2: Employee Performance/Job Competencies Narrative: included option to provide feedback on “opportunities for development”

Submission of Performance Evaluations: Please submit Performance Evaluations via the Project electronic upload (eUpload) feature in the HR Portal. Click here for Instructions for submitting the evaluations via eUpload.

Deadline to submit Performance Evaluations: June 19, 2024 (Wednesday)

Note for projects that follow the Federal fiscal year: Since the evaluation period is October 1, 2023 through September 30, 2024, evaluations will be due with a later deadline. A second round of the online PA/PAF application will be available in September for pay increases or one-time payments with an effective date of October 1, 2024. Additional information will be provided at a later date.

Performance management (e.g., planning, coaching, evaluating, addressing performance issues) is an essential part of a supervisor’s responsibilities.  Performance evaluations are used as a tool to measure an employee’s performance, provide valuable feedback and suggestions for improvement, and motivate employees for growth and/or career advancement. There is no “one size fits all” solution for effective performance management. If you’d like to discuss performance management strategies, please contact Kira Higa, Director of Human Resources at [email protected].

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-7106 or [email protected].

To: RCUH Principal Investigators and Project Staff

The RCUH Human Resources Recruitment Team is hosting an informative online session on Thursday, April 25, 2024 at 10:00am (HST).  Join us for some helpful tips and hear about recent updates to ensure a smooth recruitment process.  Attendees will be provided with a summarized Recruitment Reference Guide.  Topics will include:

• General Overview of the Recruitment Process
• How to Submit & New Features on the Recruitment Request
• Next Steps After a Position is Posted
• Other Recruitment Processes
• Q&A

Principal Investigators and primary RCUH project representatives are welcome to join.  Whether you are new to the recruitment process or haven’t submitted a request in a while, this refresher will offer insights and takeaways for your next recruitment.  Over the past few years, Recruitment has focused on streamlining procedures by updating processes based on feedback from projects.  Our goals are to offer tips for a smooth recruitment, share updates on our processes, and to strengthen our project relationship. 

WEBINAR REGISTRATION IS NOW OPEN!  Please click this link to register.  Registration will close at 2:00pm (HST) on Monday, April 22, 2024.  

Check out our refreshed Careers page, which has replaced our previous Job Postings, Application Instructions, and FAQ’s pages, under the Work column of our RCUH home page.  Applicants can learn what it means to work at RCUH, as well as review our job listings and frequently asked questions all in one location.  

If you have any questions, please contact RCUH Recruitment at [email protected].

You can now add reminders to your email calendar for upcoming RCUH ePAF and Payroll Deadlines for the calendar year 2024. You may edit these calendar reminders as necessary to fit your project’s needs and deadlines. Please click on the links below for the calendar invitations:

• ePAF Deadlines
• Payroll Deadlines

If you need any assistance with adding these dates to your calendars, please click here for instructions.

If you have any questions or concerns, please contact RCUH HRIS at [email protected] or 808-956-8900.