Category: General

RCUH Launches Service to Track Staff Training

Principal Investigators and supervisors are now able to track their employees’ training using the RCUH Training Portal. Whether it’s project-specific training or one of RCUH’s training courses, projects can work with RCUH Corporate Services to set up and manage staff training.

With RCUH’s assistance, projects will be able to:

  • Organize their project by “Teams” and “Sub-teams” to assign required training to specific groups of people.
  • Create custom learning paths for their teams and sub-teams (e.g., Project Management Learning Path, Fiscal Administrator Learning Path).
  • Upload their own videos, manuals, or training to supplement RCUH training offerings into the Training Portal for their staff to complete.
  • Receive scheduled reports to track their employees’ training (RCUH and project courses, live and online). Employees will still be able to track their own training.
  • Allow employees to upload an external license/certificate into their profiles.

If your project is interested in enrolling for this service, please contact the RCUH Corporate Services Department at [email protected] or call (808) 988-8315/8314 to set up an appointment. Because each project requires a high level of customization, we want to set up an initial conversation or webchat and walk you through the process and respond to any questions you may have.

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Financial System Processing Now Available

The RCUH fiscal year-end processing has been completed. You may now approve online purchase orders, payments, and travel in the Financial Portal. The first check run for Fiscal Year 2020 will be on Wednesday, July 3, 2019 at 4:00 PM.

Reminder: Service dates are required for all payment transactions through Friday, August 30. For payments approved after August 2, $100,000 or greater, and with service dates of June 30 or earlier, please complete the RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 2.  Please email your worksheet to Staci Murata at [email protected] by Monday, August 5.

Please refer to the Wednesday, May 29 General Announcement on Service Dates for more information.

RCUH Indirect Cost Rates for FY 2020 to 2023

Effective July 1, 2019, RCUH indirect cost rates will be as follows:

Project Type Cost Base FY 2020-2023
UH Intramural Projects MTDC 2.9%
UH Revolving Account MTDC 2.9%
Direct Projects – State of Hawai‘i Departments/Agencies MTDC 3.1%
Direct Projects – Non-State of Hawai‘i Entities TDC 5.0% *

* Federally-funded projects will be 3.1% MTDC.

Please refer to RCUH policies 4.600 Indirect Costs and 4.610 Indirect Cost Rates.  These rates are based on proposed rates submitted for approval to the UH/RCUH Federal cognizant agency and are subject to change.

If you have any questions, please contact Glenn Yee at 988-8320 or [email protected].

Fiscal Year-End June 30, 2019

Important Dates:

June 28 Last Check Run for FY 2019 (Payments must be approved by 12 noon)
July 3 RCUH Financial System scheduled to reopen
July 3 First Check Run for FY 2020 (4:00 PM)

Online payment and purchasing transactions must be approved by Fiscal Administrators by 12 noon on Friday, June 28, to be included in FY 2019. The last check run for the fiscal year will be on Friday, June 28. Pending transactions will remain in the RCUH financial system.

During the period June 29 through July 2, online payment and purchasing transactions can be initiated, but Fiscal Administrators will not have the ability to approve transactions. Transactions will not be posted to project accounts until the financial system is reopened for FY 2020 on Wednesday, July 3. The first check run for FY 2020 is scheduled for Wednesday, July 3, at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators should contact RCUH Disbursing at [email protected].

Project reports will be accessible on the RCUH website. However, report balances will only reflect transactions posted through June 28 until processing resumes on July 3.

Please contact Maile Brooks at 988-8340 or [email protected] if you have any questions.

Service Dates for Online Payments During June 28 to August 30, 2019

The fiscal year-end cut-off for RCUH online payment transactions is 12:00 noon on Friday, June 28, 2019. All online payment transactions processed after Friday, June 28 through Friday, August 30, will require service dates. The service date format is MM/DD/YY.

For payments that will be processed or approved after Friday, August 2, 2019, are $100,000 or greater, and have service dates of June 30, 2019 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 2. Please email your worksheet to Staci Murata at [email protected] by Monday, August 5. If there are no payments to report, please email Staci to report that there are no items by Monday, August 5.

A service date field is provided on all payment forms and is identified with the heading “S/D”. The service date is the date goods are received or services are performed. For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment. However, if the service period covers multiple fiscal years, allocate costs in each fiscal year incurred (i.e., if the service period is from June 1, 2019 to July 31, 2019, record costs incurred from June 1 to June 30 with a 06/30/19 service date and costs incurred from July 1 to July 31 with a 07/31/19 service date).

This information is needed to ensure that liabilities of RCUH are properly reported as of June 30, 2019. Our auditors, Accuity LLP, will be reviewing selected documents processed during this period as part of their audit procedures. Accordingly, please be advised that we may be requesting copies of payment documents for review.

Please contact Maile Brooks at 988-8340 or [email protected] if you have any questions. Your cooperation is greatly appreciated.

Problem with Payments – Update

Yesterday, May 6, 2019, we encountered a system error which affected our check printing and end of business day processing. The issue has been resolved and the Financial Portal is back in operation. Online purchasing and payment transactions can now be approved.

We apologize for any inconvenience this has caused and thank you for your understanding.

Problem with Payments

We encountered a system error on May 6, 2019 afternoon and consequently checks could not be printed. We are working to resolve the issue, and we will post a message when the Financial Portal is back in operation. Until the problem is resolved, purchasing and payment transactions cannot be approved at this time. We apologize for the inconvenience and appreciate your patience. Thank you.