In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the November 1-15, 2015 Timesheet
PAYROLL Deadline is November 16, 2015 noon
Payday for this timesheet is November 20, 2015

Next Announcement: November 16 (November 16-30)

RCUH will be providing training on the finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve.  We encourage all employees, PIs, Supervisors, and Fiscal Officers to attend. We will also be introducing a new Supervisor Accident Report Form during the second part of our session for PIs, Supervisors and Fiscal Officers. We will be covering the following topics during this training:

1. Finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve
2. NEW RCUH Supervisor Accident Report Form
3. Revised Policy 3.930 RCUH Safety and Accident Prevention Program
4. Accident Prevention Program
5. Your Responsibility as a Supervisor
6. Light Duty/Job Physical Analysis

TRAINING SESSION SCHEDULE:

ISLAND/LOCATION	DATE	TIME
Hilo – IFA Auditorium 640 N. A’ohoku Place	Monday,  November 16, 2015	2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers
Maui – UH Maui College, Pilina Multipurpose Room 310 W Kaahumanu Ave, Kahului, HI 96732	Tuesday, November 17, 2015	2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page.  If you are a current employee, log on to the Employee Self Service to select training.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

TO: All RCUH Employees

FROM: Nelson Sakamoto
Director of Human Resources

SUBJECT: UH Alert Emergency Notification System

Employees interested in receiving emergency alert messages from the University of Hawaii please go to www.hawaii.edu/alert/. This link will provide you step by step instructions on how to sign up for both email and text emergency alerts affecting the various UH campuses.

UH Alert Emergency Notification
The UH Alert emergency notification system alerts the university community in the event of a natural, health or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements. Click below to login and:
Sign in to UH Alert

Information about UH Alert

• Automated emergency messaging options include:
• Email

Your @hawaii.edu email address is automatically subscribed to UH Broadcast, which sends out email for administrative and health and safety alerts.
Unsubscribing from UH Alert will not affect email sent from UH Broadcast.

• SMS /text messages
• Alerts can be sent via text message to student, faculty and staff mobile phones.

UH Alert Sign Up Instructions

1. Login with your UH username and password.
2. Tell us the campus(es) or geographic location(s) about which you want to be alerted.
3. Submit your cell phone number.
4. Click “Save Changes” at the end of the form.
5. That‘s it! You may opt-out or change your information at any time.

To: All Principal Investigators

Effective November 1, 2015, the RCUH will initiate pay rate increases to all active Student Assistants in order to align RCUH’s Student Assistant Pay Rate Schedule with the University of Hawaii’s Student Assistant Pay Rate Schedule.

You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after November 1, 2015, your office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Reclassification of Duties from Step A3-1 to Step A3-2) via a manual Personnel Action Form (PAF).

Please refer to the following information for further details:

• 3.211 RCUH Student Employment
• RCUH Student Assistant Pay Rate Schedule

We will also initiate a similar notice and process for Student Assistant Pay Rate increases effective July 1, 2016 & July 1, 2017.

If you have any questions, please contact Renee Doi, Assistant Director of Human Resources via email at [email protected].

The October 2015 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road”, is attached here.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

TO: All Principal Investigators and RCUH Employees

Effective immediately, the RCUH has amended Policy 3.530 RCUH Flexible Spending Plan.

Beginning July 1, 2015 the grace period for requesting reimbursement for unused parking funds under the pre-tax transportation benefit plan (PTBP) will be ninety (90) days from the end of the plan year. All flexible spending plans have the same reimbursement grace period.

In addition to this policy change, the RCUH Form B-5F RCUH Flexible Spending Plan Election & Compensation / Change Form has been revised. Please remove any local copies your office may have saved and replace with the revision dated 10/27/15.

If you have any questions, please contact us via email at [email protected].

RCUH will be providing training on the finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve.  We encourage all employees, PIs, Supervisors, and Fiscal Officers to attend.  Your questions will be answered during this training session.

Training will be in two parts.  Part 1 (first hour) will be for employees, PIs, Supervisors, and Fiscal Officers.  Part 2 (second hour) is ONLY for PIs, Supervisors and FOs.
TRAINING SESSION SCHEDULE:

ISLAND/LOCATION	DATE	TIME
Oahu-UH Manoa Kuykendall Auditorium	Thursday, November 5, 2015	9:00am – 10:00am Employees, PIs, Supervisors, and Fiscal Officers 10:00am – 11:00am ONLY PIs, Supervisors and Fiscal Officers
Oahu-UH Cancer Center, Sullivan Conference Center	Thursday, November 5, 2015	b>2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers

Employees will be dismissed after Part 1 and the session for PIs, Supervisors and Fiscal Officers will begin after a short break.

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page.  If you are a current employee, log on to the Employee Self Service to select training.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

To: All RCUH Employees (who have NOT consented to an Electronic W-2 Form)

If you have not done so in previous years, we encourage you to consider consenting for an electronic W-2 form this year instead of a paper form. Why?

1. You can view and print your W-2 form directly from the RCUH Employee Self-Service (ESS) system. All you need is internet access and a printer.
2. Your W-2 form will never be lost or misplaced. It will be accessible on the day that it is issued and available anytime you need it – 24/7.
3. Your confidential information is safe and secure as only you have access to your ESS system.

The IRS requires that each employee submit a consent to receive his or her Form W-2 electronically. The RCUH consent process is done via ESS and is quick and easy. Please be on the lookout for notices and emails on when the consent process will be available.

In the meantime, please make sure that your contact information in ESS (mailing address, email address) is up-to-date. 

Should you have any questions about electronic W-2 forms, please contact the RCUH Payroll staff at [email protected].

On Saturday, October 24, 2015 RCUH Human Resources will be moving our servers from Keller Hall to the UH ITS Building. As a result of this, the following HR online systems will be down from 7:00 AM – 4:00 PM:

• HR Portal
• Employee Self Service (ESS)

Additionally, there will be a delayed response for all emails that are sent to RCUH Corporate Staff during this time. The respective RCUH Corporate Staff member will receive the email in his or her inbox after the downtime.

We apologize for any inconveniences this may have caused. If you have any questions, please contact Kellye Yamamoto at [email protected].

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
November 3, 2015	John A. Burns Hall Room 3030 – Honolulu 1601 East-West Rd Honolulu, HI 96848	9:00am – 4:00pm
November 4, 2015	John A. Burns Hall Room 3030 – Honolulu 1601 East-West Rd Honolulu, HI 96848	9:00am – 4:00pm
November 5, 2015	John A. Burns Hall Room 3030 – Honolulu 1601 East-West Rd Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
https://publictools.tiaa-cref.org/public/publictools/events/eventswelcome

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.