RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 11/27/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 11/27/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause. If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT: YEAR-END REMINDER – Update Personal Information and Electronic W-2 Consent by Tuesday, December 28, 2021

TO: ALL RCUH EMPLOYEES

As we near the end of 2021, please be sure to update your personal contact information and submit your consent to receive your W-2 electronically via the Employee Self Service (ESS) Portal by Tuesday, December 28, 2021. 

Updates to your personal information can only be submitted via ESS during the non-blackout dates below:

  • November 4-11, 2021
  • November 19-26, 2021
  • December 4-13, 2021
  • December 21-28, 2021

If you do not consent to an electronic W-2, a hard copy will be mailed to the mailing address on file. Please reference the Memorandum from Nelson Sakamoto, RCUH Director of Human Resources below (RE: IRS From W-2 – Go Electronic: Safer and Faster Access to W-2s).

At this time, we would also encourage employees to review their Form W-4. Please note that any changes made will continue onto the 2022 calendar year. You may use the IRS Tax Withholding Estimator to assist you with determining how to complete your Form W-4.

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the RCUH Payroll section at [email protected].

RCUH HR IMPORTANT – October 14: RCUH Pay Award/Adjustment (PA/PAF) Training – 11am

Attention Principal Investigators and Supervisors: RCUH Pay Award/Adjustment (PA/PAF) Training has been scheduled for the following date via Zoom Webcast:

  • Thursday, October 14: 11:00am – 12:00noon

The goal of this training is to provide guidance to Principal Investigators and Supervisory staff who are new to RCUH pay awards and pay adjustments. A Memorandum containing 2021 RCUH Pay Guidelines was sent to all RCUH Principal Investigators on Friday, October 1st, 2021.

Training Registration:

Registration is required  to attend this training. Training registration is available via the RCUH Training Portal. You should receive a confirmation email with the webcast link upon registration. If you do not have an account and need to request access to the Training Portal, please complete this form.

Key Dates:

  • October 8, 2021: DEADLINE (extended from September 30) – Performance Evaluation Forms due to RCUH Human Resources Department (Email to [email protected])
  • October 25, 2021: Online PA/PAF available via HR Portal
  • November 1, 2021: Effective Date of Pay Adjustments
  • November 8, 2021: Deadline to submit online PA/PAF for November 1st effective date

Relevant RCUH Policy:

Any questions regarding pay awards or pay adjustments may be directed to Nelson Sakamoto, Director of Human Resources at [email protected].

Any individual who requires special needs accommodations may request assistance in writing to [email protected] well in advance of the scheduled training.

RCUH HR INFO ONLY: RCUH 2021 Aloha United Way Campaign: October 4 – November 5

To: All RCUH Employees

RCUH’s annual Aloha United Way Campaign is coming soon!  Our campaign starts today, October 4th through the month of October with a deadline to submit your pledge by Friday, November 5th.

This year we invite you to participate in one of Hawaii’s largest workplace giving campaigns. Let us join the ranks to help raise money for all of the people in need here in Hawaii. This year, Aloha United Way is focused on “Moving Forward Together”. RCUH invites you to be a part of the cause in any way you can!

How to Contribute:

This year we are proud to announce our new platform for giving, the ePledge.

You should receive an email today from [email protected] to your email address on record through ESS. There will be a link to your own personal and secure ePledge site. Your initial login will prompt you to update your password. Once you reset your password, you will have the ability to donate with the ePledge donation options below. There will also be a list of all of the different partner agencies you may designate your pledge to, organized by island.

Deadline to submit ePledge: Friday, November 5, 2021

ePledge Donation Options:

  • Cash
  • Credit Card
  • Check (made payable to Aloha United Way)
  • Bill me
  • Payroll Deduction (payroll deduction period is December 16, 2021 – December 15, 2022)

Here are some things to consider if you aren’t too sure you would like to participate:

  • All charitable donations are tax deductible! When you choose to donate to a charity such as Aloha United Way, you will be eligible to deduct your contribution at the end of the year!
  • ePledge Form is quick and easy to fill out.
  • We are also happy to share that HMSA has extended assistance to their members with a 15% reduction in RCUH October premiums! You may consider paying it forward and donating the savings to your favorite local charity.

In the spirit of giving and saving, let us consider the ways in which we can extend our help to those who are in need by participating in this year’s Aloha United Way Campaign. We hope that you will consider donating to AUW.  Let’s “Move Forward Together” in creating change. If you have any questions, please contact Amber Kaneakua (808) 956-7982 or Kristyn Fujii (808) 956-0819, this year’s RCUH AUW Campaign Coordinators, or email [email protected].

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 09/25/21 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 09/25/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – RCUH 2021 Annual Performance Evaluation Training

Attention Principal Investigators and Supervisors: RCUH 2021 Annual Performance Evaluations Training has been scheduled for the following dates via Zoom Webcast:

  • Thursday, September 16: 10:00am – 11:30am
    • DEADLINE to request to register: Wednesday, September 15 – 12noon
  • Friday, September 24: 10:00am – 11:30am
    • DEADLINE to request to register: Thursday, September 23 – 12noon

Request for Registration: https://forms.gle/LcuFhNjUf5vZyvF1A

Attendance will be strictly limited to Principal Investigators and Supervisory staff only. It is important you request for registration at least 24 hours in advance of the training to allow time for RCUH review. All individuals requesting registration will be reviewed in advance and confirmations and details (meeting link and dial-in information) will be distributed first thing in the morning the day of training.

A Zoom waiting room will also be enabled and individuals will be allowed to join the training so it is important that your name match the name on your registration so RCUH HR staff is able to confirm your attendance.

Key Dates:

  • September 30, 2021: DEADLINE – Performance Evaluation Forms due to RCUH Human Resources Department (Email to [email protected])

Relevant RCUH Policy:

2021 Annual Performance Evaluation Forms:

Any questions regarding the Annual Performance Evaluation process may be directed to RCUH Human Resources at [email protected].

Any individual who requires special needs accommodations may request assistance in writing to [email protected] well in advance of the scheduled training.

RCUH HR URGENT: “My COVID-19 Data App” – Now Available via ESS – Update by Thursday, August 19th at 5:00 PM HST

To: All RCUH Employees, Principal Investigators, and Project Administrators with Supervisory Access

Please see the Memorandum below regarding the RCUH “My COVID-19 Data App”. This is now available via the Employee Self-Service (ESS) Portal. The deadline to update your information is Thursday, August 19, 2021 at 5:00 PM HST.

Memo Attachment: RCUH Employee Guide to Updating your “My COVID-19 Data App” via RCUH Employee Self Service (ESS) Portal.

RCUH HR URGENT – RCUH COVID-19 Advisory #12 – Implementation of the Emergency Proclamation

To: Principal Investigators & RCUH Employees

This advisory is intended to provide guidance to Principal Investigators and RCUH Employees on the RCUH’s implementation of Governor David Ige’s August 5, 2021 Emergency Proclamation, which requires all State and County employees to be fully vaccinated or undergo weekly tests for COVID-19, effective August 16, 2021.