RCUH HR IMPORTANT: June 16-30 eTimesheets DUE to RCUH HR by 12noon Friday, July 1st (Expedited payroll processing period due to July 4th holiday)

It is especially important this pay period to ensure all eTimesheets are submitted and approved by the RCUH Payroll deadline on Friday, July 1st by 12noon.  There will be a very short window of opportunity to handle last minute manual adjustments and follow-ups with projects since the RCUH Human Resources Department will need to confirm payroll by close of business the afternoon of Friday, July 1st to ensure employees are paid timely on Thursday, July 7th

Starting at 11am on Friday, July 1st, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

RCUH HR INFORMATION ONLY – Benefits Summary Available for View on ESS

Effective July 1, 2022, you will be able to view any changes in Benefits you may have made during the RCUH Open Enrollment period. Please log in to the ESS Portal, and open the Benefits tab. You will find your elected Benefits Summary located here. Please keep in mind that any changes to your Benefits are effective July 1, 2022. If you would like to view the changes, enter the date 07/01/2022.

If there are any questions regarding your benefits plans or elections, please contact RCUH Benefits immediately so we can assist you.

RCUH HR INFORMATION ONLY – ACCEPTING TUITION REIMBURSEMENT APPLICATIONS

RCUH is now accepting tuition reimbursement applications. We encourage you to submit your application as soon as possible as requests are approved on a first come, first served basis, up to the limit of available funds. Please note that applications are due 2 business days prior to the first day of instruction in the applicable semester. For example, University of Hawaii’s first day of Summer 2022 (2nd Session) starts on July 5th, therefore, COMPLETED applications for the summer semester is due to us no later than Wednesday, June 29, 2022 by 5:00 PM.

Please review the RCUH Tuition Expense Reimbursement Policy (3.460), for additional information on details of the policy and eligibility requirements.

Relevant Form: RCUH Tuition Reimbursement Application Form

Please contact [email protected] or (808) 956-3100 if you have any questions.

RCUH HR INFORMATION ONLY: Guidance Relating to Unforeseen Disruption in Work Schedules

Reminder: June 1-November 30 is hurricane season. For more information, please visit the NOAA Central Pacific Hurricane Center and take the time to review your family emergency plan. (https://www.ready.gov/hurricanes)

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at https://www.hawaii.edu/emergency/.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 06/25/22 5:00 AM to 10:00 AM

All RCUH Human Resources online systems will be down on Saturday, 06/25/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR INFO ONLY – RCUH 2022 Annual Performance Evaluation

TO:  Principal Investigators and Supervisors

The deadline to submit Annual Performance Evaluations for RCUH employees will be September 16, 2022. It was previously communicated in the May 13th and May 17th HR training sessions that performance reviews were to be due on June 17th, but the deadline has been extended. An updated form will be distributed and posted online in early July, however evaluations completed on previous versions of the form will still be accepted.

Relevant RCUH Policy:

Any questions regarding the Annual Performance Evaluation process may be directed to RCUH Human Resources at [email protected].

RCUH HR INFO ONLY- June 7-9: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings June 7-9. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

DatesLocation
Tuesday, June 7Virtual
Wednesday, June 8Virtual
Thursday, June 9Virtual

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH HR Important: Benefit Open Enrollment Period Starts Today: April 28 – May 17

To: RCUH Employees (who are benefits eligible) and Principal Investigators

The RCUH Benefit Open Enrollment period is your opportunity to elect, waive, or change certain benefit elections for the upcoming plan year. Health insurance and flexible spending account (FSA) plan years start on July 1, 2022 and last through June 30, 2023. Mid-year changes and enrollments are not allowable unless you experience a qualified life event (marriage, divorce, birth of child, etc.).

Please access all Open Enrollment forms and materials (rate sheets, summary of benefits, comparison documents, and videos) at the following link:

2022-2023 RCUH Open Enrollment Page

What you can do during Open Enrollment:Waive health insurance (Health Waiver form is MANDATORY for all employees who wish to waive coverage for this plan year)

Enroll in or change health plan(s): Dental (1 plan) and Medical (7 plans)

Add dependents to your current health plan

Enroll in a Flexible Spending Account – Healthcare for the upcoming plan year

Enroll in a Flexible Spending Account – Dependent Care for the upcoming plan year

Change your group Life Insurance coverage amount (maximum 2xs base salary up to $600,000) (contact [email protected] for more information)

Enroll you (and your spouse) in Supplemental Long Term Care Insurance (contact [email protected] for more information)

IMPORTANT: As a condition of employment or continued employment, an employee deemed eligible for the RCUH health insurance must either elect or waive health insurance coverage. All employees waiving medical coverage are required to submit a health waiver form as an acknowledgement of the offer of health insurance and agreement that they are opting to waive coverage.

If you are currently enrolled in health insurance and have no changes to your coverage, no action is needed.

If  you are currently enrolled in the Flexible Spending Healthcare or Dependent Care Account and you wish to continue your benefit, you must submit a new enollment form as plan elections do not rollover.

Introducing eUpload

Once you determine what forms you need to submit, use the eUpload feature in Employee Self Service to upload forms and supporting documentation to RCUH Human Resources in a secure and efficient manner. Employees will also be able to access real-time tracking of their requests and confirm the effective date of their requested change – all through the Employee Self Service portal.

How to prepare for Open Enrollment:

Health insurance needs can change from year to year. Not all plans have the same levels of coverage benefits and out of pocket costs. By comparing your options, you may be able to save money, find more appropriate coverage, or both. Take a few minutes to review your medical costs during the current plan year. You may find your current medical and dental monthly premiums in Employee Self Service > Benefits > Benefits Summary page. Please be aware that monthly premiums are not the only cost you should consider. We encourage you to compare plans by considering other factors besides the monthly premium including but not limited to deductibles, clinic locations, ease of scheduling appointments, and the potential out of pocket costs in case of a medical catastrophe (monthly premium x 12 months per year + deductible and out of pocket costs).

Health Insurance Premiums:

Monthly premiums for both Kaiser plans and Hawaii Dental Service will remain the same as last year. However, HMSA plans have experienced a 9-15% increase in cost, depending on your plan.

Flexible Spending Accounts (FSA): Healthcare and Dependent Care

Once you better understand your out of pocket medical costs, you might consider enrolling in a Healthcare Flexible Spending Account (FSA). Do you wear glasses or contacts? Do you wear sunscreen? Have you purchased COVID-19 test kits? If you answered YES to any of these questions, participation in the FSA Healthcare can potentially save you money. If you are interested in learning more about Healthcare FSAs this plan year, please contact Amber Kaneakua at [email protected] to schedule a short informational overview of this benefit.

You work hard for your money. Our goal is to provide you with information and tools to help you to make good financial decisions this open enrollment period.

Important Dates

April 28 – May 17: RCUH Employee Benefit Open Enrollment Period

May 17 – 5:00pm: DEADLINE to submit Open Enrollment forms via ESS eUpload

June 6: Open Enrollment benefit changes reflected in ESS Benefit Summary

July 1: Start date of benefit enrollment/change

Questions?

Please contact the RCUH Employee Benefits section to discuss your questions or concerns about Open Enrollment.

Email: [email protected]

Phone: (808) 956-7055 or (808) 956-6979

Employee Self Service (ESS) Password Resets: RCUH HR Information Systems

Email: [email protected]  

Phone: (808) 956-8900

eUpload Assistance: HR Help Desk

Email: [email protected]

Phone: (808) 956-7055 or (808) 956-6979

Contact vendors directly with questions regarding specific coverage questions or current claims:

Hawaii Dental Service (HDS) Member Services: (808) 529-9248

HMSA Preferred Provider Plan & CompMED: (808) 948-6111

HMSA Health Plan Hawai’i & Health Plan Hawai’i Plus: (808) 948-6372

Kaiser Member Services: (808) 432-5955

National Benefit Services (NBS) Flexible Spending Account Member Services: (855) 399-3035