ATTENTION: Principal Investigators & Regular-Status employees at 50-100% FTE
UPDATED: Please be aware that all sessions have been booked. If you would like to schedule, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings July 12-14. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.
Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.
For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).
On behalf of Nelson Sakamoto, RCUH Director of Human Resources, please see the Memorandum below (RE: RCUH Fringe Benefits Schedule for Fiscal Year July 1, 2021 to June 30, 2022 (2022 FICA/Social Security Annual Wage Base Effective January 1, 2022)).
Please note the following 2021 Year-End Important Dates:
December 11, 2021 (Saturday – 4:00 PM) to December 12, 2021 (Sunday – 8:00 AM): All RCUH Human Resources online systems will be down – this includes the Human Resource Portal, Employee Self Service (ESS), Careers/Recruiting and New Hire Documents (EHS). If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].
December 13, 2021 (Monday): Deadline for all retroactive payroll correction and adjustment requests for 2021. Pay period ending 12/15/2021 is the last payroll for the tax year 2021 and the last chance for retroactive payroll adjustments to be processed in the current payroll year. Any adjustments posted after pay period ending 12/15/2021 will be considered 2022 earnings/adjustments and will NOT be included in the employee’s W-2 form for 2021.
December 16, 2021 (Thursday) 12:00 NOON: Payroll deadline for the 12/01 – 15/2021 pay period
December 24, 2021 (Friday): Christmas Holiday
December 28, 2021 (Tuesday): Deadline to consent for electronic W-2 form. We ask that Projects encourage all of their employees to consent to receive their W-2 electronically through the secure Employee Self-Service site.
December 31, 2021 (Friday): New Year’s Day Holiday
January 3, 2022 (Monday) 12:00 NOON: Payroll deadline for the 12/16 – 31/2021 pay period
As we near the end of 2021, please be sure to update your personal contact information and submit your consent to receive your W-2 electronically via the Employee Self Service (ESS) Portal by Tuesday, December 28, 2021.
Updates to your personal information can only be submitted via ESS during the non-blackout dates below:
November 4-11, 2021
November 19-26, 2021
December 4-13, 2021
December 21-28, 2021
If you do not consent to an electronic W-2, a hard copy will be mailed to the mailing address on file. Please reference the Memorandum from Nelson Sakamoto, RCUH Director of Human Resources below (RE: IRS From W-2 – Go Electronic: Safer and Faster Access to W-2s).
At this time, we would also encourage employees to review their Form W-4. Please note that any changes made will continue onto the 2022 calendar year. You may use the IRS Tax Withholding Estimator to assist you with determining how to complete your Form W-4.
Please remember it is your responsibility to ensure that your information is up-to-date. If you have any questions, please feel free to contact the RCUH Payroll section at [email protected].
Attention Principal Investigators and Supervisors: RCUH Pay Award/Adjustment (PA/PAF) Training has been scheduled for the following date via Zoom Webcast:
Thursday, October 14: 11:00am – 12:00noon
The goal of this training is to provide guidance to Principal Investigators and Supervisory staff who are new to RCUH pay awards and pay adjustments. A Memorandum containing 2021 RCUH Pay Guidelines was sent to all RCUH Principal Investigators on Friday, October 1st, 2021.
Registration is required to attend this training. Training registration is available via the RCUH Training Portal. You should receive a confirmation email with the webcast link upon registration. If you do not have an account and need to request access to the Training Portal, please complete this form.
October 8, 2021: DEADLINE (extended from September 30) – Performance Evaluation Forms due to RCUH Human Resources Department (Email to [email protected])
October 25, 2021: Online PA/PAF available via HR Portal
November 1, 2021: Effective Date of Pay Adjustments
November 8, 2021: Deadline to submit online PA/PAF for November 1st effective date