Attachment 3 (Tax Exemption of Certain Scientific Contracts with the United States) in the Procurement & Disbursing Document Library has been updated to clarify the requirements and procedures vendors must follow when claiming an exemption from general excise taxes for certain scientific contracts.  Please provide the updated memo to all vendors who may qualify for the exemption.  Purchases that may qualify include those related to aerospace, agricultural, astronomical, biomedical, electronic, geophysical, oceanographic, test range, and other scientific facilities, as well as the design, construction, maintenance, operation, etc., of those scientific facilities.  Refer to Policy 2.201 Purchase Orders, Section 2, for additional information regarding the tax exemption.

Questions may be directed to Erin Yoda at (808) 956-3969 or [email protected].

Welcome to the modernized user interface for the RCUH Financial System. The new website address for the Financial Portal is https://fis.rcuh.com.

Current users should have received an email from [email protected] with their new username and temporary password. This is a legit email and is NOT a phishing attempt. If you did not receive an email and need access to the Financial Portal, please submit a Financial Portal Access Form.

For additional information, please refer to the earlier notices posted on:

• October 23, 2015 – RCUH FS Modernized User Interface, Announcement No. 1
• November 18, 2015 – RCUH FS Modernized User Interface, Announcement No. 2 – Webinar Materials
• November 19, 2015 – RCUH FS Modernized User Interface, Announcement No. 3 – User Guide and Training Videos
• November 20, 2015 – RCUH FS Modernized User Interface, Announcement No. 4 – User Logins

If you have any questions or need assistance with:

• Implementation – please contact Maile Brooks at [email protected] or (808) 988-8340
• User Access – please contact Janice Sato at [email protected] or (808) 988-8345
• Web Processing Problems – please contact Rick Fujioka at [email protected] or (808) 988-8346

RCUH will be releasing a modernized user interface for our financial information system on Monday, November 23, 2015. The modernized system includes enhanced security features that will require unique user logins. All users will be required to have their own individual username and password. Group or shared logins will be eliminated.

Current Users
Current users who already have an individual login will be migrated to the modernized system and automatically assigned a new username and password. The new username format will be FirstName_LastName. Prior to Go Live on November 23, these users should receive an email with their new username and temporary password. This email will be sent to the email address on record.

Secondary users who already have an individual login will be uploaded to the modernized system and will be able to access the same PI accounts that they are currently assigned to. Secondary users who use a group or shared login will have to submit a Financial Portal Access Form to request an individual user login and to establish that the PI is designating the user as a secondary user.

Group Users
Users who currently use group or shared logins will have to submit a Financial Portal Access Form to request an individual user account.

Questions or Help
For questions on user logins, please refer to these Questions and Answers.
If you have any other questions or require assistance, please contact Janice Sato at [email protected] or (808) 988-8345.

Authorized users sign onto the RCUH Financial Portal with a username and password. This provides users with online access to important functions, including online Purchase Requisitions, Travel Requests, Payments and more.

To request an individual user login, please complete and submit a Financial Portal Access Form to Janice Sato at [email protected].

Secondary User Account to Access Multiple PIs
A secondary user is designated by the PI to process (initiate and submit) transactions in the financial portal on behalf of the PI (or multiple PIs). Secondary users have access to all major functions and reports, except for payroll reports and salary information.

If you have any questions or require assistance, please contact Janice Sato at [email protected] or (808) 988-8345.

RCUH will be releasing a modernized user interface for our financial information system on Monday, November 23, 2015. The design of the modernized user interface is based on existing forms and business processes, so users familiar with the current system should not require extensive user training.

The User Guide and Training Videos provide highlights on the new features of each major function in the modernized system.

Training videos for each function can be found by clicking on the links below:
Main Menu & Delegation (2:30 minutes)
Create PO (3:05 minutes)
PO Change (2:25 minutes)
PO Payment (2:09 minutes)
Authorization for Payment (3:09 minutes)
Non-Employee Expenses (4:25 minutes)
Personal Automobile Mileage (3:05 minutes)
Petty Cash Summary Sheet (2:59 minutes)
Travel Request (4:23 minutes)
Travel Completion (4:38 minutes)
Travel Completion from a Travel Request (4:43 minutes)
RCUH Reports (1:08 minutes)
UH Reports (1:03 minutes)
Attachment B (1:43 minutes)

All training videos combined together (a playlist):

https://www.youtube.com/playlist?list=PLRGQLJp-0-1nyK643hPGdVjmcZD_ugcEm

Existing training videos will remain in the Using RCUH.com Help page. These videos reflect the previous design version of www.rcuh.com, and focus on the business process and basic workflow of submitting POs, Payments, Travel Requests, etc.

RCUH will be releasing a modernized user interface for our financial information system on Monday, November 23, 2015. To prepare for the release, we hosted a webinar on Tuesday, November 10. This presentation provided an overview of the modernized Financial Portal and was geared toward users already familiar with the RCUH financial system and business processes. Here are the materials from the session, including the recorded webinar, presentation slides, and Q&A for your reference.

Recorded Webinar (50 minutes): https://vimeo.com/145322196

If these materials do not provide enough details to meet your needs, we will also be providing a User Guide and Training Videos for each major function.Please continue to check the RCUH website for News and Announcements.

If you have any questions or comments, please contact Maile Brooks at [email protected] or 988-8340.

As previously announced, RCUH will be releasing a modernized user interface on Monday, November 23, 2015. The old system will be disabled on Friday, November 20 at 4:00 PM.

Friday, November 20	4:00 PM – Payment and PO approval deadline Pending and Disapproved documents will be deleted
Friday, November 20 to Sunday, November 22	RCUH Financial System disabled
Monday, November 23	RCUH Financial System OPEN New URL for Financial Portal: https://fis.rcuh.com

All pending documents that are NOT approved by Friday, November 20 at 4:00 PM will be deleted. Please plan accordingly.

For additional background, please refer to the earlier notice posted on:
October 23, 2015 – RCUH Financial System Modernized User Interface, Announcement No. 1

If you have any questions or comments, please contact Maile Brooks at [email protected] or 988-8340.

RCUH will be releasing a modernized user interface for our financial information system on Monday, November 23, 2015. To prepare for the release, we will be hosting a webinar on Tuesday, November 10 at 10:00 am to 11:00 am.  This presentation will provide an overview of the modernized Financial Portal and will be geared toward users already familiar with the RCUH financial system and business processes.

The live webinar will be provided online through GoToWebinar. To register, please click on the following link:
https://attendee.gotowebinar.com/register/8206972863329047553
Webinar ID: 157-261-923

For those not able to join the live webinar, the session will be recorded and a link to the video will posted on the RCUH website.

If you have any questions or comments, please contact Maile Brooks at [email protected] or 988-8340.

The following attachments in the Procurement & Disbursing Document Library have been updated effective October 30, 2015, to comply with new Federal Acquisition Regulations (FAR) and Office of Management and Budget (OMB) Uniform Guidance requirements:

• Attachment 31 [General Terms and Conditions Applicable to All Purchase Orders]
• Attachment 32a [Terms And Conditions Applicable To Contracts/ Subcontracts/Purchase Orders (Under Federal Grants)]
• Attachment 32b [Federal Provisions – Government Subcontract Provisions Incorporated In All Subcontracts/Purchase Orders (Under Federal Prime Contracts)]
• Attachment 32c [Federal Provisions Applicable When Subcontractor (Commercial Entity) Is In Possession Of Government Property Government Subcontract Provisions Incorporated In All Subcontracts/Purchase Orders (Under Cost-Type Prime Cost Reimbursable Contracts)]
• Attachment 32d [Federal Provisions Applicable When Subcontractor (Educational Or Nonprofit Organization) Is In Possession Of Government Property Government Subcontract Provisions Incorporated In All Subcontracts/Purchase Orders (Under Cost-Type Prime Cost Reimbursable Contracts)]

Please ensure that the appropriate updated versions are attached to your Purchase Orders.
Questions may be directed to Erin H. Yoda at (808) 956-3969 or [email protected].

We are pleased to announce that RCUH will be releasing a modernized user interface for our financial information system on Monday, November 23, 2015. The existing user interface now sits on an obsolete software platform that needs to be replaced. The new platform provides immediate benefits, including a more intuitive and user-friendly experience and improved systems security. More importantly, the new platform provides the capability to add significantly greater functionality, which will be critical for planned future system enhancements.

User Logins
Each authorized user will be assigned an individual username to log in to the financial system. This will eliminate the need for group usernames. You will also have the ability to update your profile information (password, email, default information for purchase requisitions and payments) yourself and delegate access to another user.

Website Address
On Friday, November 20, 4:00 pm, users will no longer be able to log in to the RCUH Financial Portal with the website address https://securercuh01.rcuh.com. On Monday, November 23, the new website address will be https://fis.rcuh.com. Please update your Bookmarks or Favorites in your web browser.

Impact on Pending Documents
Users are advised NOT to create new purchase order, payment, and travel documents that cannot be approved by Friday, November 20, 4:00 pm. Users should wait until the financial system reopens on Monday, November 23, to create new documents.

• PENDING PI Submittal, Pending FO approval, or Pending Additional Info Requested documents that are NOT approved by November 20, 4:00 pm, will be deleted and not migrated to the new system.
• DISAPPROVED documents will be deleted and not migrated to the new system.
• APPROVED documents will be migrated to the new system.
• PENDING RCUH Approval or Pending Additional Info Requested by RCUH documents will be migrated to the new system.

Please plan accordingly.

Training
Users already familiar with the RCUH financial system will be happy to hear that the design of the modernized user interface is based on existing forms and processes, and extensive user training will not be required. RCUH will provide training and other communications to highlight the new features and functionality. Additional details on training will be provided in future announcements.

Important Dates

Friday, November 20	4:00 pm – Payment and PO approval deadline Pending and Disapproved documents will be deleted
Friday, November 20 to Sunday, November 22	RCUH Financial System disabled
Monday, November 23	RCUH Financial System OPEN New URL for Financial Portal: https://fis.rcuh.com

Questions?
If you have any questions or comments, please contact Maile Brooks at [email protected] or (808) 988-8340.