Pay and Taxes

Pay and Taxes

As an RCUH employee, staying aware of your pay and tax information helps ensure that everything runs smoothly. Timely eTimesheet reporting and understanding payroll deadlines support accurate and on‑time pay, while reviewing your pay statements, tax elections, and W‑2s helps you stay informed and prepared throughout the year. This page provides the key tools and reminders you need to manage your payroll and tax responsibilities confidently.

eTimesheet Reporting

RCUH employees are required to submit an eTimesheet each pay period. The eTimesheet User Guide contains important information to help you navigate eTimesheet reporting!

You can access your eTimesheet in Employee Self-Service via the eTimesheet tile.

Important Dates in the RCUH Payroll Calendar

• Personnel Action & Payroll Calendar (calendar format)
• Personnel Action & Payroll Schedule (table format)

RCUH Payroll operations follow our yearly Payroll Calendar & Payroll Schedule, which outlines the following important dates to be aware of as an RCUH employee:

• RCUH Pay Periods:
  • 1st - 15th (22nd Pay Day)
  • 16th - end of the month (7th Pay Day)
• Payroll Deadlines:
  • 1st of the month (or closest business day)
  • 16th of the month (or closest business day)
    • All eTimesheets must be fully approved by 12:00pm HST on Payroll Deadline
• RCUH Pay Days:
  • 22nd (or closest preceding business day)
  • 7th (or closest preceding business day)
• ePAF Deadline:
  • Deadline to request personnel changes with an effective date in that given pay period
• Blackout:
  • Period when the ESS system is locked and won't allow for any personnel changes due to payroll processing

To add the RCUH ePAF and Payroll Deadlines to your own calendar, please use the links below. You may adjust these deadlines to reflect your project's internal deadlines as needed.

• RCUH ePAF Deadlines for the 2026 Calendar Year
• RCUH Payroll Deadlines for the 2026 Calendar Year
• RCUH ePAF Deadlines for the 2027 Calendar Year
• RCUH Payroll Deadlines for the 2027 Calendar Year

Pay Statements

Pay statements become available on each pay day (7th and 22nd of each month) in Employee Self-Service via the Pay and Taxes tile. It's important to review your pay statements since these include information such as your gross pay, tax withholdings, and benefit deductions.

Please see our Understanding Your Pay Statement resource for help navigating the different fields on your pay statement!

Federal & State Tax Witholdings

RCUH employees initially make their federal and state tax withholding elections when completing their hire documents in the RCUH Electronic Hiring System (EHS). After that, employees may update their elections at any time in Employee Self-Service via the Pay and Taxes tile.

• Federal: W-4 Tax Information
• State: Hawaii State Tax Information
  • Need to update your elections for a different state? Please upload your state tax form via eUpload in Employee Self-Service.

Form W-2

RCUH Payroll releases W-2s in January of each year for all employees with earnings in the previous calendar year. Employees can consent to receive their W-2s electronically via Employee Self-Service, or physically to their mailing address on file in Employee Self-Service.

Not sure of your W-2 consent status? You can review this in ESS via Pay and Taxes > W-2/W-2c Consent.

Former RCUH employees will have access to ESS for up to 18 months following their termination in order to access their electronic W-2 (if consented). Please hang on to your login information!

Questions?

Contact the RCUH Payroll team at [email protected].