In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the October 16-31, 2015 Timesheet
PAYROLL Deadline is November 2, 2015 noon
Payday for this timesheet is November 6, 2015
Next Announcement: November 1 (November 1-15)
TO: All Principal Investigators, Fiscal Administrators, and Project Support Staff
Effective immediately, the RCUH has revised Policy 3.710 RCUH HR Portal System Access and Security.
Major changes to this policy include:
Co-PI to Supervisory Authority
Supervisor to Administrative Authority
Fiscal Officer to Fiscal Administrator
Please see Policy 3.710 RCUH HR Portal System Access and Security for more details.
As a reminder, for the safety and security of your employees’ information, it is the Principal Investigator’s responsibility to ensure that his or her Distribution Code is always up to date. Anytime a non-RCUH employee leaves the project or no longer needs access to the HR Portal, please remember to notify our office promptly so we can cancel online access.
If you have any questions or if you need a listing of users who currently have access to your Distribution Code, please contact RCUH Human Resources Information Systems via email at [email protected].
Mahalo,
RCUH Human Resources
Per section 8 of the 3.620 RCUH Vacation Leave Policy, ALL vacation hours in excess of the maximum allowable carry-over will be forfeited (at close of business) on December 31. There will be no vacation payouts from the RCUH Vacation Payout Reserve in lieu of these forfeitures.
To avoid the possibility of forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of calendar year 2015. Please remember that your Principal Investigator (or immediate supervisor) must approve your request for time off in advance.
What Do I Need To Do Now?
You may view this information at the bottom of your online pay statements by accessing your Employee Self Service account.
If you have any questions, please email RCUH Benefits at [email protected].
Updates:
Threshold Increase for Purchases Without Competition
Effective October 13, 2015, RCUH has raised the threshold for purchases that can be made without competition, from $3,000 to $3,500. This increase is being made in accordance with the recent Federal Acquisition Regulation (FAR) inflation adjustments. See http://www.gpo.gov/fdsys/pkg/FR-2015-07-02/pdf/2015-16206.pdf.
Federal Acquisition Regulation (FAR) Threshold Increases
The FAR inflation adjustments also resulted in increases to the (a) Cost or Pricing Data threshold (from $700,000 to $750,000), (b) Cost Accounting Standard threshold (from $700,000 to $750,000), and (c) Prime Contractor Subcontracting Plan (from $650,000 to $700,000). See http://www.gpo.gov/fdsys/pkg/FR-2015-07-02/pdf/2015-16206.pdf.
The above threshold increases only affect subcontracts/purchases made under federal prime contracts. Attachments 32(b), 32(c), and 32(d), reflect the above increases, which were made effective October 1, 2015.
Timeline for the Implementation of New Requirements for Purchases above $150,000
On October 29, 2014, RCUH made an announcement regarding the Federal Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Super Circular”). The announcement explained that the Super Circular (which became effective on December 26, 2014) allows for a grace period that defers the effective date of its new requirements for one full fiscal year, and that RCUH elected to take advantage of the grace period (which will end on June 30, 2016) with regard to certain requirements for purchases above $150,000.
It was recently announced in the Federal Register that a second year has been added to the grace period for certain requirements. Thus, the following will not be required until July 1, 2017:
Questions may be directed to Erin H. Yoda at (808) 956-3969 or [email protected].
TO: All Principal Investigators and Fiscal Administrators
NOTE: This announcement is only applicable for Principal Investigators who missed the July 1, 2015 pay adjustments but submitted Annual Performance Evaluations by the September 11, 2015 deadline and will be providing their employees with pay increases effective October 1, 2015.
The deadline to submit the Pay Award/Personnel Action Form (PA/PAF) via the Human Resources Portal is Monday, October 12, 2015.
Principal Investigators who missed the July 1, 2015 pay adjustment deadline and would like to provide their employee’s pay adjustments effective October 1, 2015:
You must initiate and approve the online PA/PAF no later than Monday, October 12, 2015.
The PA/PAF will allow for the following options:
A PA/PAF for October 1, 2015 may not be initiated online if a PA/PAF was previously submitted and approved for July 1, 2015.
Principal Investigators who have submitted PA/PAFs for July 1, 2015 but missed eligible employees:
All Principal Investigators who have submitted and approved a PA/PAF effective July 1, 2015 but had missed an eligible employee(s) must provide a signed memo from Principal Investigator with approval from Fiscal Administrator with justification to RCUH Human Resources at [email protected] by today, Friday October 9, 2015 in order to provide pay increases for employees on October 1, 2015. Please provide the employee’s name/employee ID#, requested pay increase/award to base salary, and request for retroactive one time lump sum for July 1, 2015 through September 30, 2015 (if applicable).
Please see below for the 2015 Pay Adjustment Guidelines:
| 2.0% | Satisfactory General Pay Award or Adjustment For employees performing at least at a Satisfactory level |
| 3.0% | Commendable Merit Pay Award or Adjustment For employees whose performance is consistently at a Commendable level of performance. Total pay award or adjustment will be 5.0% of employee’s base pay rate. |
| 4.0% | Distinguished Merit Pay Award or Adjustment For employees who performance is consistently at a Distinguished level of performance. Total pay award or adjustment will be 6.0% of employee’s base pay rate. |
If you have any questions, please contact Renee Doi, Assistant Director of Human Resources at [email protected].
In observance of Columbus Day, John A. Burns Hall will be closed on Monday, October 12, 2015. The front doors to the building will be locked. If you need to drop something off to RCUH Human Resources, please call (808) 956-3100 to let an RCUH Representative know you are coming. One of our staff will meet you downstairs to let you in.
For New Hires Completing Paperwork: Please contact Chris Fabian via email at [email protected] or via phone at (808) 956-7106 to make an appointment.
RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program now through October 31, 2015.
This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.
Any Regular RCUH employee or groups of RCUH employees are eligible for the program. Principal Investigators may nominate up to two employees from their respective project per category. No more than one Group or Team nomination will be accepted from a Program, Project, School or Institute. Group or Team nominations are limited to no more than 5 individuals. If a Principal Investigator has more than two nominations, he/she will need to determination which two are the best nominations to be submitted to the RCUH Human Resources Department.
2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):
Click here for the nomination form
For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.
Deadline to submit nomination(s): October 31, 2015
Please send all nominations to Evelyn Moss at [email protected].
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the October 1-15, 2015 Timesheet
PAYROLL Deadline is October 16, 2015 noon
Payday for this timesheet is October 22, 2015
Next Announcement: October 16 (October 16-31)